Board Meeting Notes 2017-01-17

Board Meeting Minutes
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Meeting Start:

Attendance

• Board Members
  • Justin
  • Lyn
  • Michael
  • Simon
  • Ray
  • Jennie

• Other Members
  • Andrew

Agenda

• Check talk page for board meeting notes, see if any discussion on the agenda took place
• Consent Agenda
  • | Grant Jim Brink one member point for installing VFD and speed display on Johnson bandsaw
• Committee Reports
• Read mail
• Financial/membership report
• Review the PayPal and banking transactions
• Member leaving reason reports
• Check RT queue
  • Requesting refund for unused gift subscription
• New business
  • Cold metals authorizer selection
  • Planning new board member orientation
  • Board feedback
  • Door quotes
• Old business
  • Membership audit followup
  • Printer disposal followup

Minutes

Discussion on previous minutes

• See talk page

Consent Agenda

• Passes unanimously

Committee Reports

Reports from Committees

• No update from Bylaws Committee
  • Lyn sent the board a copy of the proposed DRC (member conflict resolution)

Mail

• Amazon confirmed that they will direct deposit Amazon Smile funds

Financial Report

• Chase Checking:$97,010.81
• Chase Savings: $35,671.54
• PEX: $12,810.61
• PayPal: $11,715.09

Membership Report

• Starving Hackers: 301
• Full Members: 133
• Total Members: 434
• Quorum:45

Member Leaving Reason Reports

• To be forwarded to director's list

RT

• Brian to handle Refund request

New Business

• Cold metals authorizer selection
  • Dean asks to fill one position tonight, fill second position later
  • Todd is chosen as cold metal volunteer authorizer
  • Board will revisit applications in a future (next?) meeting for a second position
• Planning new board member orientation
  • Individual handoffs and many of us will be at the next meeting
  • Doublecheck New Board Orientation page
• Board feedback
  • Will pass on to next board
  • Suggest doing this at intervals throughout the year
• Door quotes to replace the front door
  • Erik got quotes to replace the single front door
  • $2945, ~$2884, $2311
  • $2311 was super responsive, but maybe not paying as much attention as he should have.
  • Erik recommends either of the first two quotes
  • Landlord promised to give us a credit for $2000
  • Erik will put together a vote, offers of co-sponsorship from board members
  • Erik will contact landlord, Justin will put him in contact

Old Business

• Printer disposal followup
  • Andrew gave an update after having completed talking to everybody involved.
  • It's unfortunate that the people involved didn't come forward.
  • The (next) board will communicate to the membership a reminder about tidy space policies and that this situation has been addressed.
  • Vote to move to formal complaint situation fails
• Membership audit followup
  • Board votes to allow Ray to spend down his existing member points and pay back his dues deficit over the next three months, in cash or member points.
  • Deficit is equivalent 19 member points