Board Meeting Notes 2021-08-17

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Revision as of 16:56, 17 August 2021 by Carlfk (talk | contribs) (2. Member Count & Financials)
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Board Meeting Minutes
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Board Members

David Earl

Other Members


1. Discuss & Approve previous board meeting minutes

2. Member Count & Financials

- Checking: $28,449.82

- Savings: $74,181.80

- Paypal:

- PEX: $19,682.87

3. Mail Check

- Bao's mail continues arrive at PS1 – not sure there is anything we can do to mitigate. James continues to return to sender.

- Returned Mail Undeliverable email from Dan Khouri.

4. Votes

Membership Votes

- No votes this week.

Board Votes

- Scholarship applicants for this year:

- Participation in OHC?

5. Officer & Team Lead Updates


- CM A/C unit has a bad blower motor. David met with A/C installer on 8/13/2021. He will source a replacement blower motor and replace under warranty. Woodshop A/C unit is performing well. - Investigating replacement washable filters for A/C units to increase filtration performance and minimize replacement costs. - Ran analysis on replacing paper towel dispensers with a pull-down circulating cloth towel. Numbers do not work in our favor versus paper towels.


- Documentation of existing systems and procedures, such as WA2AD, C2AD etc. - is ongoing.

- Onboarded Todd P for Infrastructure Lead position. Todd brings a professional background in server maintenance from his CTO position to the team.

- Interview held with Dan Sharp for the development position. Sky will be arranging his participation later in the year.

- Canvas suffered an outage due to the log file exceeding maximum size limits. Dan was able to fix it remotely and documented his fix in the Tech Team slack channel. We are investigating an automated solution for copying the log to an archive and then making a new log to reduce the likelihood of future outages.

- Investigating several companies for outsourcing Wiki and Canvas hosting options offsite.

Wiki: MediaWiki, HostKnox and Civihosting.
Canvas: AWS


- No updates. Still looking for a team lead.


- We received communication back from Open House Chicago about their COVID policies. Currently, they do not have anything in place, but say the situation remains fluid. - We still have an opportunity to participate in OHC this year.


No updates at this time.


- Tax Returns for 2020 ready to submit by Michael Briggs.

6. Updates from outside board meetings

One candidate for woodshop authorizer position. Trying to schedule time with Eric B or any woodshop authorizer to walk through the process.

7. Discussion Topics (new & existing)