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From Pumping Station One
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{{Board Meeting Notes
 
{{Board Meeting Notes
| Previous MM-DD-YYYY=01-07-2014
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| Previous YYYY-MM-DD=2014-01-07
 
| Current YY-MM-DD=01-14-2014
 
| Current YY-MM-DD=01-14-2014
| Next MM-DD-YYYY=01-21-2014
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| Next YYYY-MM-DD=2014-01-21
 
| YYYY=2014
 
| YYYY=2014
 
}}
 
}}
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* go over Trello
 
* go over Trello
   −
===Trello things===
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=== Trello things ===
    
==== New Business ====
 
==== New Business ====
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* Electric bill due 12/2, Farkas should have the info he needs from Eric by the time of the meeting
 
* Electric bill due 12/2, Farkas should have the info he needs from Eric by the time of the meeting
* [[Monica#Scanning | Monica]] now scans
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* [[Konica Minolta Magicolor 1690 MF#Scanning|Monica]] now scans
 
* Getting SSL encrypted logins for the blog.
 
* Getting SSL encrypted logins for the blog.
** It would be a very bad idea to do domain logins for the Wordpress blog unless we are able to keep end to end encryption of username/password data. From what I gather, we would need to upgrade to a business account with Paigly (PS:1's hosted Wordpress vendor) in order to get this. I'd like a final yes or no on whether or not this is a route we want to go, and to either have this happen or get permission/access to make this happen. --[[User:Hef|Hef]] ([[User talk:Hef|talk]]) 13:13, 10 November 2013 (CST)
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** It would be a very bad idea to do domain logins for the Wordpress blog unless we are able to keep end to end encryption of username/password data. From what I gather, we would need to upgrade to a business account with Paigly (PS:1's hosted Wordpress vendor) in order to get this. I'd like a final yes or no on whether or not this is a route we want to go, and to either have this happen or get permission/access to make this happen. --[[User:Hef|Hef]] ([[User talk:Hef|talk]]) 13:13, 10 November 2013 (CST)
 
** This has been on the todo list for three weeks. Let's make sure we actually get to this. --[[User:Bry|Bry]] ([[User talk:Bry|talk]]) 00:42, 30 November 2013 (CST)
 
** This has been on the todo list for three weeks. Let's make sure we actually get to this. --[[User:Bry|Bry]] ([[User talk:Bry|talk]]) 00:42, 30 November 2013 (CST)
 
** Josh will be working on this tonight (1/7/14).
 
** Josh will be working on this tonight (1/7/14).
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* Board went through applications for Tool Cage Area host, then narrowed it down to the top three candidates, Dillon Gray, Dean Anderson, and Kevin Caughlin
 
* Board went through applications for Tool Cage Area host, then narrowed it down to the top three candidates, Dillon Gray, Dean Anderson, and Kevin Caughlin
 
** The board voted a majority vote in favor of making Kevin Caughlin the new tool cage area host
 
** The board voted a majority vote in favor of making Kevin Caughlin the new tool cage area host
 +
* board discussed the possibility of having a member vote to roll over area host budgets, at least until new 2014 budget is finished (Bry gives herself a deadline of before April 2014 to propose budget)
 +
* Derek gets a member point for running electronics office hours
   −
 
+
== votes ==
 
  −
''' Trello Ideas'''
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* Fix Amazon Payments - 
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* Update Safe Space Agreement draft considering our comments and revision ideas - 
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* follow up with Eric the grant writer? - 
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* print sign and scan a new copy of secondary engagement letter from MWE (see mail RE: manufacturing establishment licensing) in eric's inbox - 
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* Get 3 more RXS-3211 cameras or other superior Motion-JPEG capable cameras, install them. - 
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* Acting on 501c3 - 
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* Set up a paid job board. - 
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* make a trello archiver (if we end up using this) - 
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* Maybe get our money back from Chuhak and Tecson? - 
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* audit ps1 member list and remove non-members from the list. - 
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* post a sign by the thermostat and on the wiki requesting that people knock on the fire door to abbey in the loading dock for help with the heat. - 
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* safety and stuff, read https://atrium.schoolfactory.org/spacefed/node/107867 - 
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* Change our address everywhere (List of places here: https://atrium.schoolfactory.org/ps1/node/104580) - 
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* inventory and ownership status of old landlord's stuff left on our side. - 
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* Dwolla as a payment option? Some people hate paypal enough to not join. Don't do this if you can't set up a subscription in it. - 
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* Address corporations using us as a cheap tool shop for their employees - 
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* Macro in zoho to tell people they have points. - 
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* Reimbursement forms? - 
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* Training for how the law currently affects nonprofits for new boards? - 
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* Audit shelf registry to affirm full member status - 
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* 2 more picture frames for area host pictures - 
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* Get pictures done for rest of area hosts - 
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* Discuss: how should reimbursements for hackerspace projects work? - 
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* leader board of existing member points - publically viewable - 
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* Think about charging more for manual payments to offset the work. - 
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* Think about safe for soda fund. - 
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* Trademark PS1 - 
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* Think about putting a hint about member points when people leave for financial reasons - 
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''' Trello To Do'''
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* Equipment loan agreement - 
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* tool care area host - applications and choose host - 
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* Spend up to $100 on fire extinguisher mounting stuff - 
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* Sue the old landlord - 
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* Non-paypal people tracked correctly in Zoho? - 
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* Talk to chris knight about employee - 
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* Fix join page "for other people" information - 
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* Anna's reimbursements for 2013 - 
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* review and sign comcast contract - 
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* Oddly timed ComEd payment - 
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''' Trello Doing'''
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* Work out meetup theft - 
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* Limited amount cards with names for area hosts, up to their budget limits - 
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* fix address on liability waiver, other problems with liability waiver - 
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* Justin Conroy dues - 
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* Solving the "I need to give steve this receipt, but where is he?" issue - 
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* Contact Insurer about additional insured for landlord - 
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* Flourish wrapup paperwork for donation from Flourish 2013 - 
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* Liability Insurance review with Goldstein et. al - 
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* Get building electrical systems to a good state - 
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* Corporate Filings - 
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'''Trello Financials'''
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* Get accounting software and use it - 
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* Get paypal transactions into QB - 
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* Categorize 2013 transactions in QB - 
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* Categorize historical transactions in QB - 
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* Audit status/ Status of repayments / New historical books - 
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* Create 2014 budget - 
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'''Trello Done'''
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* reimburse bry $36.25 for filing fees for annual report - 
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* Get budgets into QB - 
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* Approve $122.08 for shelves for safe -
  −
 
  −
==votes==
   
* Present board members voted unanimously to reimburse $218.29 for beagle bone contest expenses
 
* Present board members voted unanimously to reimburse $218.29 for beagle bone contest expenses
====Membership Report====
+
==== Membership Report ====
 
* full members: 97
 
* full members: 97
 
* starving hackers: 190
 
* starving hackers: 190
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* total: 288
 
* total: 288
   −
Meeting end: 8:xxpm
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Meeting end: 8:10pm
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