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Board Meeting Notes 2015-08-11 (view source)
Revision as of 00:45, 12 August 2015
, 00:45, 12 August 2015Created page with "{{Board Meeting Notes | Previous YYYY-MM-DD= 2015-08-04 | Next YYYY-MM-DD= 2015-08-18 | YYYY=2015 }} Meeting Start: 7:08 PM === Attendance === * Board Members ** Derek ** R..."
{{Board Meeting Notes
| Previous YYYY-MM-DD= 2015-08-04
| Next YYYY-MM-DD= 2015-08-18
| YYYY=2015
}}
Meeting Start: 7:08 PM
=== Attendance ===
* Board Members
** Derek
** Ryan
** Doorman Dave
** Ray
** Shelia
* Other Members
** Justin
** Brian Chojnowski
=== Agenda ===
* read mail
* Financial/membership report
* Review the paypal and banking transactions.
* Check [email protected]
* Member leaving reason report
* Check RT queue
* Review Trello board, report progress made.
* review [email protected]
* check talk page for board meeting notes, see if any discussion on the agenda took place
* new business
* old business
=== New Business ===
=== Old Business ===
* Account delegation
** Chase
*** Need to make downtown trip with Derek. Will get Sevin a Chase card and add Ryan to account.
* Ray to get business cards for Board members, and "generic" PS:One cards.
** Business cards - Someone needs to pay for this. PEX card ordered for Ray, has not arrived.
* Costco business membership
* Insurance Review
** Cameras - These are purchased, stored by the bar, awaiting install. Dave will install these if nobody gets to it before him. He could use help. Cables run for one camera.
* Billing landlord for his share of electricity
** Sevin requested meter readings from the landlord for the electric bill so we can bill him for this.
* Emergency Lights
** Sevin says most are mounted to the walls. We need to hire an electrician to wire them.
* T-shirt swag
** Samples made. Buying some for people going to Maker Faires. On hold due to graphics resolution issue.
* PEX Card
** Ray's PEX card has not arrived.
** Tom needs to re-order a new card for Sevin.
** Tom will contact PEX on both issues.
* Accounting
** Jeff Upchurch prepared draft 990 and AG990-IL
** The 990s list incorrect info for the Board. Ryan found other issues. We need to contact our accountant Jeff Upchurch to correct this before filing.
** Ryan working to extract info and add into 1023 application for 501(c)(3).
* Treasurer Replacement
** We have received only one nomination for Treasurer, Brian Chojnowski.
** Announcement of election went out 8/4/15, to be held 8/11/15.
=== Minutes ===
* Mail: Nothing useful.
* Membership report:
** Full members: 110
** Starving hackers: 286
** Total: 396
* Financial report: Chase: $93,272, PayPal: $6,329, PEX: $9,146.
* Member leaving reason report (1):
** Made two visits to PS:One, doesn't have time, long commute.
* RT
** 3251 - Reimburse Ron Olson for $16.35 for
** 3230 - Reload PEX card for Justin.
** 3221 - Reimburse Ryan for liquid nitrogen. We have the receipt now. Done.
** 3123 - Purchase planer. Done. We need a receipt. It arrived Monday.
** 3215 - Ron Olson needs PEX reloaded for welding gas.
** 3252 - Need to purchase proper fire extinguishers and signs. $743. See vote.
** 3231 - Need to pay $2500 to Plante Moran for tax returns prepared in early 2015. Done.
** 2782 - Ryan to look at encoder repair ticket to see if this is done.
** 3247 - Doorman Dave requested 1 point each for Triano, Jenny, Greg, and Derek for blog posts. Approved.
** 3246 - Dave requests 1 point for August TOOOL meeting. Approved.
* New Business
* Old Business
** 990 Filing - Ryan reviewed 990s and AG990-IL's. Derek is providing Jeff with the corrections and questions.
** Due date is Aug 15. 990 requires signature from Derek only.
** Ryan needs to add attachment for reason to request waiver of fines.
** The plan is to hold off on filing AG990-IL until CO-1 is prepared.
Board meeting closed at: 7:44 PM
=== Votes ===
* The Board votes to spend up to $800 on 9 fire extinguishers, brackets and signs. Passed unanimously.
| Previous YYYY-MM-DD= 2015-08-04
| Next YYYY-MM-DD= 2015-08-18
| YYYY=2015
}}
Meeting Start: 7:08 PM
=== Attendance ===
* Board Members
** Derek
** Ryan
** Doorman Dave
** Ray
** Shelia
* Other Members
** Justin
** Brian Chojnowski
=== Agenda ===
* read mail
* Financial/membership report
* Review the paypal and banking transactions.
* Check [email protected]
* Member leaving reason report
* Check RT queue
* Review Trello board, report progress made.
* review [email protected]
* check talk page for board meeting notes, see if any discussion on the agenda took place
* new business
* old business
=== New Business ===
=== Old Business ===
* Account delegation
** Chase
*** Need to make downtown trip with Derek. Will get Sevin a Chase card and add Ryan to account.
* Ray to get business cards for Board members, and "generic" PS:One cards.
** Business cards - Someone needs to pay for this. PEX card ordered for Ray, has not arrived.
* Costco business membership
* Insurance Review
** Cameras - These are purchased, stored by the bar, awaiting install. Dave will install these if nobody gets to it before him. He could use help. Cables run for one camera.
* Billing landlord for his share of electricity
** Sevin requested meter readings from the landlord for the electric bill so we can bill him for this.
* Emergency Lights
** Sevin says most are mounted to the walls. We need to hire an electrician to wire them.
* T-shirt swag
** Samples made. Buying some for people going to Maker Faires. On hold due to graphics resolution issue.
* PEX Card
** Ray's PEX card has not arrived.
** Tom needs to re-order a new card for Sevin.
** Tom will contact PEX on both issues.
* Accounting
** Jeff Upchurch prepared draft 990 and AG990-IL
** The 990s list incorrect info for the Board. Ryan found other issues. We need to contact our accountant Jeff Upchurch to correct this before filing.
** Ryan working to extract info and add into 1023 application for 501(c)(3).
* Treasurer Replacement
** We have received only one nomination for Treasurer, Brian Chojnowski.
** Announcement of election went out 8/4/15, to be held 8/11/15.
=== Minutes ===
* Mail: Nothing useful.
* Membership report:
** Full members: 110
** Starving hackers: 286
** Total: 396
* Financial report: Chase: $93,272, PayPal: $6,329, PEX: $9,146.
* Member leaving reason report (1):
** Made two visits to PS:One, doesn't have time, long commute.
* RT
** 3251 - Reimburse Ron Olson for $16.35 for
** 3230 - Reload PEX card for Justin.
** 3221 - Reimburse Ryan for liquid nitrogen. We have the receipt now. Done.
** 3123 - Purchase planer. Done. We need a receipt. It arrived Monday.
** 3215 - Ron Olson needs PEX reloaded for welding gas.
** 3252 - Need to purchase proper fire extinguishers and signs. $743. See vote.
** 3231 - Need to pay $2500 to Plante Moran for tax returns prepared in early 2015. Done.
** 2782 - Ryan to look at encoder repair ticket to see if this is done.
** 3247 - Doorman Dave requested 1 point each for Triano, Jenny, Greg, and Derek for blog posts. Approved.
** 3246 - Dave requests 1 point for August TOOOL meeting. Approved.
* New Business
* Old Business
** 990 Filing - Ryan reviewed 990s and AG990-IL's. Derek is providing Jeff with the corrections and questions.
** Due date is Aug 15. 990 requires signature from Derek only.
** Ryan needs to add attachment for reason to request waiver of fines.
** The plan is to hold off on filing AG990-IL until CO-1 is prepared.
Board meeting closed at: 7:44 PM
=== Votes ===
* The Board votes to spend up to $800 on 9 fire extinguishers, brackets and signs. Passed unanimously.