Board Meeting Notes 2015-08-11
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Board Meeting Minutes | ||
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Meeting Start: 7:08 PM
Attendance
- Board Members
- Derek
- Ryan
- Doorman Dave
- Ray
- Shelia
- Other Members
- Justin
- Brian Chojnowski
Agenda
- read mail
- Financial/membership report
- Review the paypal and banking transactions.
- Check money@pumpingstationone.org
- Member leaving reason report
- Check RT queue
- Review Trello board, report progress made.
- review complaints@pumpingstationone.org
- check talk page for board meeting notes, see if any discussion on the agenda took place
- new business
- old business
New Business
Old Business
- Account delegation
- Chase
- Need to make downtown trip with Derek. Will get Sevin a Chase card and add Ryan to account.
- Chase
- Ray to get business cards for Board members, and "generic" PS:One cards.
- Business cards - Someone needs to pay for this. PEX card ordered for Ray, has not arrived.
- Costco business membership
- Insurance Review
- Cameras - These are purchased, stored by the bar, awaiting install. Dave will install these if nobody gets to it before him. He could use help. Cables run for one camera.
- Billing landlord for his share of electricity
- Sevin requested meter readings from the landlord for the electric bill so we can bill him for this.
- Emergency Lights
- Sevin says most are mounted to the walls. We need to hire an electrician to wire them.
- T-shirt swag
- Samples made. Buying some for people going to Maker Faires. On hold due to graphics resolution issue.
- PEX Card
- Ray's PEX card has not arrived.
- Tom needs to re-order a new card for Sevin.
- Tom will contact PEX on both issues.
- Accounting
- Jeff Upchurch prepared draft 990 and AG990-IL
- The 990s list incorrect info for the Board. Ryan found other issues. We need to contact our accountant Jeff Upchurch to correct this before filing.
- Ryan working to extract info and add into 1023 application for 501(c)(3).
- Treasurer Replacement
- We have received only one nomination for Treasurer, Brian Chojnowski.
- Announcement of election went out 8/4/15, to be held 8/11/15.
Minutes
- Mail: Nothing useful.
- Membership report:
- Full members: 110
- Starving hackers: 286
- Total: 396
- Financial report: Chase: $93,272, PayPal: $6,329, PEX: $9,146.
- Member leaving reason report (1):
- Made two visits to PS:One, doesn't have time, long commute.
- RT
- 3251 - Reimburse Ron Olson for $16.35 for
- 3230 - Reload PEX card for Justin.
- 3221 - Reimburse Ryan for liquid nitrogen. We have the receipt now. Done.
- 3123 - Purchase planer. Done. We need a receipt. It arrived Monday.
- 3215 - Ron Olson needs PEX reloaded for welding gas.
- 3252 - Need to purchase proper fire extinguishers and signs. $743. See vote.
- 3231 - Need to pay $2500 to Plante Moran for tax returns prepared in early 2015. Done.
- 2782 - Ryan to look at encoder repair ticket to see if this is done.
- 3247 - Doorman Dave requested 1 point each for Triano, Jenny, Greg, and Derek for blog posts. Approved.
- 3246 - Dave requests 1 point for August TOOOL meeting. Approved.
- New Business
- Old Business
- 990 Filing - Ryan reviewed 990s and AG990-IL's. Derek is providing Jeff with the corrections and questions.
- Due date is Aug 15. 990 requires signature from Derek only.
- Ryan needs to add attachment for reason to request waiver of fines.
- The plan is to hold off on filing AG990-IL until CO-1 is prepared.
Board meeting closed at: 7:44 PM
Votes
- The Board votes to spend up to $800 on 9 fire extinguishers, brackets and signs. Passed unanimously.