Difference between revisions of "New events"
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So, you want to start a class / workshop / event? Bully for you, you're thinking like a do-ocrat! Here's what you should probably do and think about next: | So, you want to start a class / workshop / event? Bully for you, you're thinking like a do-ocrat! Here's what you should probably do and think about next: | ||
+ | |||
+ | == Where's the Calendar == | ||
+ | |||
+ | Here it is: [http://www.google.com/calendar/embed?src=hhlp4gcgvdmifq5lcbk7e27om4%40group.calendar.google.com&ctz=America/Chicago PS:One Google Calendar] | ||
== Initial Steps == | == Initial Steps == | ||
Line 8: | Line 12: | ||
== Establish a Date == | == Establish a Date == | ||
* Pick a day and time that works for you and has space available on the PS1 calendar. | * Pick a day and time that works for you and has space available on the PS1 calendar. | ||
− | ** | + | ** Sending an email to [email protected] asking to grant you read/write access to the calendar. |
** Warning! Don't try to ask the mailing list for a date that "works for everyone" down that path lies madness and obnoxiously long threads with no definitive answers. This is your project, make a command decision. | ** Warning! Don't try to ask the mailing list for a date that "works for everyone" down that path lies madness and obnoxiously long threads with no definitive answers. This is your project, make a command decision. | ||
** Pick a day at least two (or more) weeks in the future so you can generate interest and people can plan to attend. | ** Pick a day at least two (or more) weeks in the future so you can generate interest and people can plan to attend. | ||
== Write up a class description: == | == Write up a class description: == | ||
− | * Write something brief | + | * Write something brief, and make sure to include the following things at the bottom of your post (seriously, use this exact format or you're going to get a lot of dumb questions from people who can't read anything not in bullet points): |
** Who: who the class is intended for (the public, members only, beginners, intermediate, etc) | ** Who: who the class is intended for (the public, members only, beginners, intermediate, etc) | ||
** Cost (if it's free, say that it's free, or people will ask) | ** Cost (if it's free, say that it's free, or people will ask) | ||
− | ** Where it is: include | + | ** Where it is: include PS1's address, which room, etc |
** (If you are going to use the Electronics Lab for events, please also subscribe to the electronics lab calendar (http://www.google.com/calendar/[email protected]&ctz=America/Chicago). Duplicate your event from the PS1 calendar by clicking the duplicate button in the more action drop down to create a reservation of the Electronics lab, and set your duplicated event to the Electronics lab calendar.) | ** (If you are going to use the Electronics Lab for events, please also subscribe to the electronics lab calendar (http://www.google.com/calendar/[email protected]&ctz=America/Chicago). Duplicate your event from the PS1 calendar by clicking the duplicate button in the more action drop down to create a reservation of the Electronics lab, and set your duplicated event to the Electronics lab calendar.) | ||
− | ** When it is | + | ** When it is: Date and time. Start time and end time might be nice, too. |
** What you'll be teaching, what the event is about, etc | ** What you'll be teaching, what the event is about, etc | ||
* Find an appropriate picture to go along with your description (because all blog posts must have pictures!) | * Find an appropriate picture to go along with your description (because all blog posts must have pictures!) | ||
Line 27: | Line 31: | ||
** PS1-Public list | ** PS1-Public list | ||
** PS1-Private list | ** PS1-Private list | ||
− | ** The calendar | + | ** The calendar: [http://www.google.com/calendar/embed?src=hhlp4gcgvdmifq5lcbk7e27om4%40group.calendar.google.com&ctz=America/Chicago PS:One Google Calendar] |
* Other places you may want to consider: | * Other places you may want to consider: | ||
− | ** The Blog | + | ** The Blog (which means a post on the web site) |
− | ** Facebook, make an event. | + | ** Facebook, make it an event. |
** Twitter | ** Twitter | ||
** Other local hackerspaces' mailing lists (W88 and SSH for starters) | ** Other local hackerspaces' mailing lists (W88 and SSH for starters) | ||
** Enthusiast mailing lists that talk about stuff you're interested in | ** Enthusiast mailing lists that talk about stuff you're interested in | ||
** If your event is general interest enough, consider local event blogs like chicagoist, or local specialty blogs | ** If your event is general interest enough, consider local event blogs like chicagoist, or local specialty blogs | ||
− | |||
** Make blog / similar blogs | ** Make blog / similar blogs | ||
− | ** Meetup.com https://wiki.pumpingstationone.org/Meetup | + | ** Eventbrite or Meetup or similar: Meetup.com https://wiki.pumpingstationone.org/Meetup |
== Create A Roster of Attendees == | == Create A Roster of Attendees == | ||
− | * You'll | + | * You'll want to know how many people are coming |
* You may want to send out waivers / any special instructions ahead of time | * You may want to send out waivers / any special instructions ahead of time | ||
* Give your attendees a way of contacting you directly | * Give your attendees a way of contacting you directly |
Revision as of 01:04, 22 September 2018
So, you want to start a class / workshop / event? Bully for you, you're thinking like a do-ocrat! Here's what you should probably do and think about next:
Where's the Calendar
Here it is: PS:One Google Calendar
Initial Steps
- First, gauge interest in your class (mailing list, IRC, or just shouting ideas during a meeting are all good methods), you probably want to make sure at least three to four people intend to show up, to make it worth your time.
- Decide what you want and don't want to teach. Set a scope that makes sense to you.
- Come up with a good name.
Establish a Date
- Pick a day and time that works for you and has space available on the PS1 calendar.
- Sending an email to [email protected] asking to grant you read/write access to the calendar.
- Warning! Don't try to ask the mailing list for a date that "works for everyone" down that path lies madness and obnoxiously long threads with no definitive answers. This is your project, make a command decision.
- Pick a day at least two (or more) weeks in the future so you can generate interest and people can plan to attend.
Write up a class description:
- Write something brief, and make sure to include the following things at the bottom of your post (seriously, use this exact format or you're going to get a lot of dumb questions from people who can't read anything not in bullet points):
- Who: who the class is intended for (the public, members only, beginners, intermediate, etc)
- Cost (if it's free, say that it's free, or people will ask)
- Where it is: include PS1's address, which room, etc
- (If you are going to use the Electronics Lab for events, please also subscribe to the electronics lab calendar (http://www.google.com/calendar/[email protected]&ctz=America/Chicago). Duplicate your event from the PS1 calendar by clicking the duplicate button in the more action drop down to create a reservation of the Electronics lab, and set your duplicated event to the Electronics lab calendar.)
- When it is: Date and time. Start time and end time might be nice, too.
- What you'll be teaching, what the event is about, etc
- Find an appropriate picture to go along with your description (because all blog posts must have pictures!)
Draw attention to your class:
- In everyone's fantasy world, you just put something on the calendar and hundreds of people flood into PS1 to sit at rapt attention while you expound intelligently on [insert class subject here]. That can happen, but you need to do some marketing first.
- Post your class description to at the very, very least the following places (this is minimum effort):
- PS1-Public list
- PS1-Private list
- The calendar: PS:One Google Calendar
- Other places you may want to consider:
- The Blog (which means a post on the web site)
- Facebook, make it an event.
- Other local hackerspaces' mailing lists (W88 and SSH for starters)
- Enthusiast mailing lists that talk about stuff you're interested in
- If your event is general interest enough, consider local event blogs like chicagoist, or local specialty blogs
- Make blog / similar blogs
- Eventbrite or Meetup or similar: Meetup.com https://wiki.pumpingstationone.org/Meetup
Create A Roster of Attendees
- You'll want to know how many people are coming
- You may want to send out waivers / any special instructions ahead of time
- Give your attendees a way of contacting you directly
On the Day of Your Event
- Show up early to make sure everything is in order for your event. Only you know how long that will take.
- Have guests or anyone that has not signed a waiver use an electronic (online) waiver if possible. Have paper copies of waivers ready for nonmembers, or anyone new that hasn't signed a waiver before.
- Make it easy for people to find you. Put up signs.
- Host your event! Share your enthusiasm for the subject!
After the Event
- Make sure your event doesn't leave a mess. Clean up. Take down signs, and make sure the door is firmly closed and locked if you had it unlocked/open.
- Get feedback from your attendees: what did they get out of the event? What do they think should be done differently?