Difference between revisions of "Board Meeting Notes 2016-09-06"
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{{Board Meeting Notes | {{Board Meeting Notes | ||
− | | Previous YYYY-MM-DD= 2016- | + | | Previous YYYY-MM-DD= 2016-08-16 |
| Next YYYY-MM-DD= 2016-09-20 | | Next YYYY-MM-DD= 2016-09-20 | ||
| YYYY=2016 | | YYYY=2016 | ||
Line 9: | Line 9: | ||
== Attendance == | == Attendance == | ||
* Board Members | * Board Members | ||
− | ** | + | ** Justin |
+ | ** Lyn | ||
+ | ** Michael | ||
+ | ** Brian | ||
+ | ** Simon | ||
* Other Members | * Other Members | ||
− | ** | + | ** Andrew C. |
+ | ** Matt H. | ||
+ | ** Jim B. | ||
== Agenda == | == Agenda == | ||
Line 25: | Line 31: | ||
* Check RT queue | * Check RT queue | ||
* New business | * New business | ||
− | ** Area Host map [https://drive.google.com/a/pumpingstationone.org/file/d/0ByyGnsLiSGNWbl9ZdjFiams4MC1CUmp3ZHVQM252cFpQd3I0/view?usp=sharing Map Draft] | + | ** vote for space buildout charges over $500 |
+ | ** Area Host map per expansion survey. [https://drive.google.com/a/pumpingstationone.org/file/d/0ByyGnsLiSGNWbl9ZdjFiams4MC1CUmp3ZHVQM252cFpQd3I0/view?usp=sharing Map Draft] | ||
+ | *** Revised map reflecting area host wishes [https://drive.google.com/a/pumpingstationone.org/file/d/0BxCkhnR2ZsJHNWk5OVJ4akRzWkM5VXRjaDNQVHJwSHpTekVJ/view?usp=sharing Map Draft 2.0] | ||
+ | *** Revised map reflecting request for a Small Metals Area to be created. [https://drive.google.com/a/pumpingstationone.org/file/d/0BxCkhnR2ZsJHZThCQmFacFdhUU0/view?usp=sharing Map Draft 3.0] | ||
+ | *** Interim map with formal creation of a Small Metals Area position. https://wiki.pumpingstationone.org/File:Hosted_area_map_interim.jpg | ||
** Review Tool Area Host plans | ** Review Tool Area Host plans | ||
− | ** | + | ** member run classes could stand to have a variable requirement for attendance depending on tool availability |
+ | ** space infrastructure - set service levels (RFID ront door is in pieces right now) | ||
** Laser loan vs cash on hand | ** Laser loan vs cash on hand | ||
+ | ** Area Volunteer review | ||
+ | ** Formalize requirements for HR data repository / management | ||
+ | ** Utilities billing still in Abbey's name: ComEd, People's Gas, Waste Management are all currently PS1 accounts. Water/Sewer? | ||
+ | ** grandfathered membership dues | ||
+ | ** Closed session review of member complaints | ||
* Old business | * Old business | ||
* Old Todos | * Old Todos | ||
Line 45: | Line 61: | ||
=== Discussion on previous minutes === | === Discussion on previous minutes === | ||
− | + | * N/A | |
=== Consent Agenda === | === Consent Agenda === | ||
+ | * All in favor of approving previous minutes | ||
=== Committee Reports === | === Committee Reports === | ||
Reports from [[Committees]] | Reports from [[Committees]] | ||
+ | |||
+ | ==== Space buildout committee ==== | ||
+ | * Andrew & Ron looked through all the expenditures and projected expenses | ||
+ | ** Some things are missing - e.g. hot metals ventilation - and may be future votes | ||
+ | * Everything is going well. | ||
+ | * Spent about $1000 so far, mostly on painting. | ||
+ | * About to spend money on electrical and air and sink plumbing materials | ||
+ | * A few new ideas that would be new votes: | ||
+ | ** Considering nice range hood, which would be ~$1500. Allocated ~$250 for hood, this may be another vote. | ||
+ | *** Would probably need to put a new hole for 10" duct in the roof, which would cost ~$500 | ||
+ | ** Spray booth ventilation roof hole would be another vote. | ||
+ | ** Considering curtain all the way around hot metals | ||
+ | |||
+ | * Schedule: | ||
+ | ** The main things that needed to happen first have mostly happened (paint and lounge 2.0) | ||
+ | ** Plasma cutter is coming Friday, once that's in place, most other things can happen in any order | ||
+ | ** Woodshop dust collection is first before moving woodshop tool | ||
+ | ** Task list is going into Airway and will be shared | ||
+ | |||
+ | * Member shelving space is earmarked in hot metals and woodshop | ||
+ | ** Bumpout in hot metals will be storage | ||
+ | ** Brian is interested in helping with storage buildout | ||
+ | |||
+ | ==== Bylaws Committee ==== | ||
+ | * Currently working on Membership agreement and dispute resolution committee | ||
+ | ** These aren't part of bylaws, but related. | ||
+ | ** There is lawyer that would be interested in helping review these documents | ||
=== Mail === | === Mail === | ||
+ | * IMTS badges for | ||
=== Financial Report === | === Financial Report === | ||
− | * '''Chase Checking:''' | + | * '''Chase Checking:''' $35,181.42 |
− | * '''Chase Savings:''' | + | * '''Chase Savings:''' $113,661.10 |
− | * '''PEX:''' | + | * '''PEX:''' $8,128.64 |
− | * '''PayPal:''' | + | * '''PayPal:''' $9,019.78 |
=== Membership Report === | === Membership Report === | ||
− | * '''Starving Hackers:''' | + | * '''Starving Hackers:''' 285 |
− | * '''Full Members:''' | + | * '''Full Members:''' 124 |
− | * '''Total Members:''' | + | * '''Total Members:''' 409 |
− | * '''Quorum:''' | + | * '''Quorum:''' 42 |
=== Review the PayPal and banking transactions === | === Review the PayPal and banking transactions === | ||
+ | * Looking for more documentation from Ray's PEX expenditures | ||
+ | * First three months of the year are reconciled in quickbooks | ||
=== Member Leaving Reason Reports === | === Member Leaving Reason Reports === | ||
+ | * Leaving after summer | ||
+ | * Can't justify in budget | ||
+ | * Not enough time to get here | ||
+ | * Too busy, will be back | ||
+ | * Not enough time in the last few months | ||
+ | * Personal scheduling, will return in winter | ||
+ | * Moved to Baltimore | ||
+ | * Was bummed that garment designer wasn't working | ||
+ | ** Justin to respond that garment designer should be fixed - somebody should make sure that's actually true first. | ||
=== RT === | === RT === | ||
+ | * https://rt.pumpingstationone.org/Ticket/Display.html?id=5276 | ||
+ | * Painting party | ||
+ | ** Matt Keith | ||
+ | ** Daniel Peters | ||
+ | ** Sam Paris | ||
+ | ** Sloan Lavery | ||
+ | ** Jim Brink (not sure of last name) | ||
+ | ** Ron Olson | ||
+ | ** Aaron Feigen | ||
+ | ** Bob Loos | ||
+ | ** Burton Kent | ||
+ | ** Jonathan Bisson | ||
+ | ** Jennie Plasterer | ||
+ | ** Juan Rodriguez | ||
+ | ** James Baker | ||
+ | ** Jared Kanofsky | ||
+ | ** Ken for 2 member points for donating supplies & work | ||
+ | (* Michael Skilton declines a point) | ||
+ | * https://rt.pumpingstationone.org/Ticket/Display.html?id=5256 | ||
+ | ** 1 point for Lyn for hosting game night | ||
+ | * https://rt.pumpingstationone.org/Ticket/Display.html?id=5205 | ||
+ | ** 1 point for Andrew C. for lathe authorization point | ||
+ | |||
+ | * All points are approved unanimously | ||
+ | ** Michael will assign points | ||
+ | ** Justin will handle transfers on ticket: [https://rt.pumpingstationone.org/Ticket/Display.html?id=5276] | ||
=== New Business === | === New Business === | ||
+ | |||
+ | * Assigning hosted areas post-sprawl | ||
+ | ** Create Small Metals Host position & approving maps of area host control | ||
+ | ** Area Host map per expansion survey. [https://drive.google.com/a/pumpingstationone.org/file/d/0ByyGnsLiSGNWbl9ZdjFiams4MC1CUmp3ZHVQM252cFpQd3I0/view?usp=sharing Map Draft] | ||
+ | ** Revised map reflecting area host wishes [https://drive.google.com/a/pumpingstationone.org/file/d/0BxCkhnR2ZsJHNWk5OVJ4akRzWkM5VXRjaDNQVHJwSHpTekVJ/view?usp=sharing Map Draft 2.0] | ||
+ | ** Revised map reflecting request for a Small Metals Area to be created. [https://drive.google.com/a/pumpingstationone.org/file/d/0BxCkhnR2ZsJHZThCQmFacFdhUU0/view?usp=sharing Map Draft 3.0] | ||
+ | ** Interim map with formal creation of a Small Metals Area position. | ||
+ | *** Link to the map on the wiki. https://wiki.pumpingstationone.org/File:Hosted_area_map_interim.jpg | ||
+ | *** Unanimous approval of | ||
+ | |||
+ | * member run classes could stand to have a variable requirement for attendance depending on tool availability | ||
+ | ** i.e. are people avoiding running classes because they think they need more people in their classes | ||
+ | ** Brian will clarify the wiki to show that we're | ||
+ | |||
+ | * Paying for Laser: loan vs cash on hand. | ||
+ | ** Three options | ||
+ | ** Pay cash | ||
+ | *** $15,000 | ||
+ | ** Financing through Chase Loan | ||
+ | ** Loan amount for $12,000, 6.05% rate, ~$2200 of interest and fees over five years, can pay off at any time without penalties | ||
+ | ** Finance through direct capital company | ||
+ | *** Worse terms than Chase loan, not recommended | ||
+ | ** Current finances: | ||
+ | *** $$165,000 in cash on hand | ||
+ | *** Need $70,000 of cash for five months of expenses / savings | ||
+ | *** Need ~$35,000 to have | ||
+ | *** Have about $65,000 available for spending (above and beyond what had already been earmarked for expenditure in votes) | ||
+ | *** Current income is about ~$2,000 month | ||
+ | ** Vote of loan vs no loan: unanimously vote 5-0 to pay cash | ||
+ | |||
+ | |||
+ | * Utilities billing still in Abbey's name: ComEd, People's Gas, Waste Management are all currently PS1 accounts. Water/Sewer? | ||
+ | ** Separate gas bill and water bill on other side need to get changed to our name. | ||
+ | *** Brian will take care of changing these bills in our name | ||
+ | *** Brian will pay bill that Tony emailed us | ||
+ | *** Tony's business license expires February 15th | ||
+ | |||
+ | * Closed session review of member complaints | ||
+ | |||
+ | Did not get to this time: | ||
+ | * grandfathered membership dues | ||
+ | * space infrastructure - set service levels (RFID front door is in pieces right now) | ||
+ | * Area Volunteer review | ||
+ | * Formalize requirements for HR data repository / management | ||
+ | * Review Tool Area Host plans | ||
+ | ** Push to next meeting | ||
+ | |||
+ | * Old business | ||
+ | * Old Todos | ||
+ | ** All board members to bug area hosts to sign area host agreements (other than Ron) | ||
+ | ** Jennie to review proposals for tool area host committee and come up with a version | ||
+ | ** Jennie to give Ray two member points for [July 14 https://rt.pumpingstationone.org/Ticket/Display.html?id=5139] & [July 20 https://rt.pumpingstationone.org/Ticket/Modify.html?id=5152] - Done | ||
+ | ** Brian to research financing laser through Chase | ||
+ | *** Applied for loan in order to find out terms | ||
+ | ** Brian to look at other options for space insurance | ||
+ | ** Lyn sending reminder to not torrent copyrighted files - Done | ||
+ | ** Simon to forward reimbursement requests to Brian, take care of reactivation of Ashley Matriciano (via Juan Ramos) - Done - thanks Brian! | ||
+ | ** Michael to share current applications for authorizers with area hosts - Done | ||
+ | ** Michael will ask buildout committee to give report for next week - Done | ||
=== Old Business === | === Old Business === | ||
== Votes == | == Votes == |
Latest revision as of 03:04, 9 March 2017
Board Meeting Minutes | ||
---|---|---|
<< Board Meeting Notes 2016-08-16 | 2016 Board Meetings | Board Meeting Notes 2016-09-20 >> |
Meeting Start:
Attendance
- Board Members
- Justin
- Lyn
- Michael
- Brian
- Simon
- Other Members
- Andrew C.
- Matt H.
- Jim B.
Agenda
- Check talk page for board meeting notes, see if any discussion on the agenda took place
- Consent Agenda
- Committee Reports
- Read mail
- Financial/membership report
- Review the PayPal and banking transactions
- Member leaving reason reports
- Check RT queue
- New business
- vote for space buildout charges over $500
- Area Host map per expansion survey. Map Draft
- Revised map reflecting area host wishes Map Draft 2.0
- Revised map reflecting request for a Small Metals Area to be created. Map Draft 3.0
- Interim map with formal creation of a Small Metals Area position. https://wiki.pumpingstationone.org/File:Hosted_area_map_interim.jpg
- Review Tool Area Host plans
- member run classes could stand to have a variable requirement for attendance depending on tool availability
- space infrastructure - set service levels (RFID ront door is in pieces right now)
- Laser loan vs cash on hand
- Area Volunteer review
- Formalize requirements for HR data repository / management
- Utilities billing still in Abbey's name: ComEd, People's Gas, Waste Management are all currently PS1 accounts. Water/Sewer?
- grandfathered membership dues
- Closed session review of member complaints
- Old business
- Old Todos
- All board members to bug area hosts to sign area host agreements (other than Ron)
- Jennie to review proposals for tool area host committee and come up with a version
- Jennie to give Ray two member points for [July 14 https://rt.pumpingstationone.org/Ticket/Display.html?id=5139] & [July 20 https://rt.pumpingstationone.org/Ticket/Modify.html?id=5152] - Done
- Brian to research financing laser through Chase
- Applied for loan in order to find out terms
- Brian to look at other options for space insurance
- Lyn sending reminder to not torrent copyrighted files - Done
- Simon to forward reimbursement requests to Brian, take care of reactivation of Ashley Matriciano (via Juan Ramos) - Done - thanks Brian!
- Michael to share current applications for authorizers with area hosts - Done
- Michael will ask buildout committee to give report for next week - Done
Minutes
Discussion on previous minutes
- N/A
Consent Agenda
- All in favor of approving previous minutes
Committee Reports
Reports from Committees
Space buildout committee
- Andrew & Ron looked through all the expenditures and projected expenses
- Some things are missing - e.g. hot metals ventilation - and may be future votes
- Everything is going well.
- Spent about $1000 so far, mostly on painting.
- About to spend money on electrical and air and sink plumbing materials
- A few new ideas that would be new votes:
- Considering nice range hood, which would be ~$1500. Allocated ~$250 for hood, this may be another vote.
- Would probably need to put a new hole for 10" duct in the roof, which would cost ~$500
- Spray booth ventilation roof hole would be another vote.
- Considering curtain all the way around hot metals
- Considering nice range hood, which would be ~$1500. Allocated ~$250 for hood, this may be another vote.
- Schedule:
- The main things that needed to happen first have mostly happened (paint and lounge 2.0)
- Plasma cutter is coming Friday, once that's in place, most other things can happen in any order
- Woodshop dust collection is first before moving woodshop tool
- Task list is going into Airway and will be shared
- Member shelving space is earmarked in hot metals and woodshop
- Bumpout in hot metals will be storage
- Brian is interested in helping with storage buildout
Bylaws Committee
- Currently working on Membership agreement and dispute resolution committee
- These aren't part of bylaws, but related.
- There is lawyer that would be interested in helping review these documents
- IMTS badges for
Financial Report
- Chase Checking: $35,181.42
- Chase Savings: $113,661.10
- PEX: $8,128.64
- PayPal: $9,019.78
Membership Report
- Starving Hackers: 285
- Full Members: 124
- Total Members: 409
- Quorum: 42
Review the PayPal and banking transactions
- Looking for more documentation from Ray's PEX expenditures
- First three months of the year are reconciled in quickbooks
Member Leaving Reason Reports
- Leaving after summer
- Can't justify in budget
- Not enough time to get here
- Too busy, will be back
- Not enough time in the last few months
- Personal scheduling, will return in winter
- Moved to Baltimore
- Was bummed that garment designer wasn't working
- Justin to respond that garment designer should be fixed - somebody should make sure that's actually true first.
RT
- https://rt.pumpingstationone.org/Ticket/Display.html?id=5276
- Painting party
- Matt Keith
- Daniel Peters
- Sam Paris
- Sloan Lavery
- Jim Brink (not sure of last name)
- Ron Olson
- Aaron Feigen
- Bob Loos
- Burton Kent
- Jonathan Bisson
- Jennie Plasterer
- Juan Rodriguez
- James Baker
- Jared Kanofsky
- Ken for 2 member points for donating supplies & work
(* Michael Skilton declines a point)
- https://rt.pumpingstationone.org/Ticket/Display.html?id=5256
- 1 point for Lyn for hosting game night
- https://rt.pumpingstationone.org/Ticket/Display.html?id=5205
- 1 point for Andrew C. for lathe authorization point
- All points are approved unanimously
- Michael will assign points
- Justin will handle transfers on ticket: [1]
New Business
- Assigning hosted areas post-sprawl
- Create Small Metals Host position & approving maps of area host control
- Area Host map per expansion survey. Map Draft
- Revised map reflecting area host wishes Map Draft 2.0
- Revised map reflecting request for a Small Metals Area to be created. Map Draft 3.0
- Interim map with formal creation of a Small Metals Area position.
- Link to the map on the wiki. https://wiki.pumpingstationone.org/File:Hosted_area_map_interim.jpg
- Unanimous approval of
- member run classes could stand to have a variable requirement for attendance depending on tool availability
- i.e. are people avoiding running classes because they think they need more people in their classes
- Brian will clarify the wiki to show that we're
- Paying for Laser: loan vs cash on hand.
- Three options
- Pay cash
- $15,000
- Financing through Chase Loan
- Loan amount for $12,000, 6.05% rate, ~$2200 of interest and fees over five years, can pay off at any time without penalties
- Finance through direct capital company
- Worse terms than Chase loan, not recommended
- Current finances:
- $$165,000 in cash on hand
- Need $70,000 of cash for five months of expenses / savings
- Need ~$35,000 to have
- Have about $65,000 available for spending (above and beyond what had already been earmarked for expenditure in votes)
- Current income is about ~$2,000 month
- Vote of loan vs no loan: unanimously vote 5-0 to pay cash
- Utilities billing still in Abbey's name: ComEd, People's Gas, Waste Management are all currently PS1 accounts. Water/Sewer?
- Separate gas bill and water bill on other side need to get changed to our name.
- Brian will take care of changing these bills in our name
- Brian will pay bill that Tony emailed us
- Tony's business license expires February 15th
- Separate gas bill and water bill on other side need to get changed to our name.
- Closed session review of member complaints
Did not get to this time:
- grandfathered membership dues
- space infrastructure - set service levels (RFID front door is in pieces right now)
- Area Volunteer review
- Formalize requirements for HR data repository / management
- Review Tool Area Host plans
- Push to next meeting
- Old business
- Old Todos
- All board members to bug area hosts to sign area host agreements (other than Ron)
- Jennie to review proposals for tool area host committee and come up with a version
- Jennie to give Ray two member points for [July 14 https://rt.pumpingstationone.org/Ticket/Display.html?id=5139] & [July 20 https://rt.pumpingstationone.org/Ticket/Modify.html?id=5152] - Done
- Brian to research financing laser through Chase
- Applied for loan in order to find out terms
- Brian to look at other options for space insurance
- Lyn sending reminder to not torrent copyrighted files - Done
- Simon to forward reimbursement requests to Brian, take care of reactivation of Ashley Matriciano (via Juan Ramos) - Done - thanks Brian!
- Michael to share current applications for authorizers with area hosts - Done
- Michael will ask buildout committee to give report for next week - Done