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Asset Removal Policy (view source)
Revision as of 20:08, 12 September 2017
, 20:08, 12 September 2017→Process for asset removal
==Process for asset removal==
==Process for asset removal==
The following process will be followed after the asset is verified as a Pumping Station:One asset and has been assessed for its current depreciated book value by the treasurer.
The following process will be followed after the asset is verified as a Pumping Station:One asset and has been assessed for its current depreciated book value by the treasurer.
===Notify the membership of intent to remove the asset===
===Notify the membership of intent to remove the asset===
*An item marked for removal must be announced to the membership and board for a minimum of 1 week prior to removal
*An item marked for removal must be announced to the membership and board for a minimum of 7 days prior to removal.
*The asset is to be taken offline during the disposal period.
*The asset is to be taken offline during the disposal period.
*Add an “Asset Disposal” header the the wiki page for the asset on the Wiki. This header automatically adds the asset to the “Assets for Removal” category.
*Add an “Asset Disposal” header the the wiki page for the asset on the Wiki. This header automatically adds the asset to the “Assets for Removal” category.
*Notify the membership of the intention to dispose of the asset via the members private mailing list.
*Notify the membership of the intention to dispose of the asset via the members private mailing list.
*Inform the board for announcement by sending an email to info@ and treasurer@ emails.
*Inform the board for announcement by sending an email to info@ and treasurer@ emails.
*If a member disagrees with the disposal of the asset, they must immediately announce a vote to block the removal, while this vote is in progress the asset may not be removed. The Removal Blocking vote will occur on the next member meeting 5 days following a block announcement. Votes must meet quorum and pass with a yes majority to block the disposal otherwise the disposal may proceed as planned. A blocking vote may be proposed up to a second time, for the following member meeting, given that there are 2 or more sponsors for the blocking vote.
*If a member disagrees with the disposal of the asset, they must immediately announce a vote to block the removal, while this vote is in progress the asset may not be removed. The Removal Blocking can only happen during the member notification period and the vote will occur on the next member meeting 5 days following a block announcement. Votes must meet quorum and pass with a yes majority to block the disposal otherwise the disposal may proceed as planned. A blocking vote may be proposed up to a second time, for the following member meeting, given that there are 2 or more sponsors for the blocking vote.
===Choose a method of asset removal===
===Choose a method of asset removal===
Either of the following Donate or Sell options may be chosen for asset disposal at the discretion of the area host or board.
Either of the following Donate or Sell options may be chosen for asset disposal at the discretion of the area host or board.
*Donate: There must be an attempt to donate to hackerspaces, makerspaces or other 501(c)3 institutions. The receiving institution must be a 501(c)3 for tax reasons, if they are not then the equipment must be sold to them. The institute receiving the equipment must agree to cover shipping costs for the asset unless the area host or board is willing to arrange transport at zero cost to Pumping Station:One. The board must be provided a proof of delivery receipt, signed by a board member of the receiving institution.
*Donate: Donations should be made to hackerspaces, makerspaces or other 501(c)3 institutions. The receiving institution must be a 501(c)3 for tax reasons, if they are not then the equipment must be sold to them. The institute receiving the equipment must agree to cover shipping costs for the asset unless the area host or board is willing to arrange transport at zero cost to Pumping Station:One. The board must be provided a proof of delivery receipt, signed by a board member of the receiving institution.
*Sell: If no 501(c)3 institution wants the equipment and it is worth selling, attempt to sell the equipment. Pricing will be set by the area host and must be verified by the board. Items may be sold by the following methods:
*Sell: If the equipment is worth selling to recoup some of the cost of new assets, an attempt to sell the equipment may be made. Pricing will be set by the area host and must be verified by the board. Items may be sold by the following methods:
**Public auction via eBay or similar
**Public auction via eBay or similar
**Private auction
**Private auction
**Raffled as a fundraiser for Pumping Station:One
**Raffled as a fundraiser for Pumping Station:One
Both donation and sale should be attempted for a minimum of 1 week. If the item fails to both be donated and sell, it should be placed in Limbo with an Asset Disposal tag and the treasurer should be notified directly. In all cases the Asset Disposal wiki page for the item should be updated to indicate what happened to the item, and the original notification email in RT should be updated to reflect the resolution.
===Timeline===
*Notify membership - 7 days
**Vote to Block - +5 days
**2nd Vote to block - +7 days
*Donate or Sell - 7 days
*Sell or Donate - 7 days
*Limbo
===Asset Disposal Action - Wiki Page Requirements===
===Asset Disposal Action Wiki Page Requirements===
This is what needs to go on the wiki to properly mark an asset for disposal.
This is what needs to go on a unique asset wiki to properly mark an asset for disposal.
*What is it? - Description should be the same on the Asset Disposal Tag.
*What is it? - Description should be the same on the Asset Disposal Tag.
*Link to item wiki page
*Link to item wiki page
