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Board Meeting Notes 2013-06-18 (view source)
Revision as of 18:59, 29 March 2014
, 18:59, 29 March 2014Robot: Automated text replacement (-(\w+) MM-DD-YYYY=(\d{2})-(\d{2})-(\d{4}) +\1 YYYY-MM-DD=\4-\2-\3)
{{Board Meeting Notes
{{Board Meeting Notes
| Previous MM-DD-YYYY=06-11-2013
| Previous YYYY-MM-DD=2013-06-11
| Current YY-MM-DD=06-18-2013
| Current YY-MM-DD=06-18-2013
| Next MM-DD-YYYY=06-25-2013
| Next YYYY-MM-DD=2013-06-25
| YYYY=2013}}
| YYYY=2013}}
Meeting start: 7:xx
Meeting start: 7:06
=== Attendance ===
=== Attendance ===
'''Board Members'''
'''Board Members'''
* bry
* eric
* adam
* jesse
* josh
* hailey
* ed
'''Other Members'''
'''Other Members'''
* tim saylor
* jovana (jo) maksimovic
=== Agenda ===
=== Agenda ===
* Shall we purchase a forms-holder to mount on the wall, to hold brouchures/parking permits/tickets, etc?
* Shall we purchase a forms-holder to mount on the wall, to hold brouchures/parking permits/tickets, etc?
* look at [policy for minors][https://docs.google.com/document/d/1iqQNDuawnTiz60iZygR7OuvUFFE8L3GXaTeklMol-_E/edit].
* look at [policy for minors][https://docs.google.com/document/d/1iqQNDuawnTiz60iZygR7OuvUFFE8L3GXaTeklMol-_E/edit].
* space issue, host assignments
==== Old Business ====
==== Old Business ====
* Tony also pays "equipment license" fees per device he has plugged in. He got assessed a $900 fine at one point for not having that all taken care of. We need to determine what that means and if it affects us. Maybe this is http://www.cityofchicago.org/city/en/progs/inspectionspermitting/manufacturing_establishments.html
* Tony also pays "equipment license" fees per device he has plugged in. He got assessed a $900 fine at one point for not having that all taken care of. We need to determine what that means and if it affects us. Maybe this is http://www.cityofchicago.org/city/en/progs/inspectionspermitting/manufacturing_establishments.html
* Minors joining
* Minors joining
* Audit status/ Status of repayments / New historical books ('''Indiana Steve''')
* Audit status/ Status of repayments / New historical books ('''Indiana Steve''')
* Get all of the tax returns from School Factory ('''Steve''')
* Get all of the tax returns from School Factory ('''Steve''')
* briefly discussed having members maybe not register their businesses as being here at our address. do the bylaws allow it? is this okay? do we have liabilities from it? At least one company is doing it.
* briefly discussed having members maybe not register their businesses as being here at our address. do the bylaws allow it? is this okay? do we have liabilities from it? At least one company is doing it.
==== Minutes ====
==== Minutes ====
* Josh reads financial report Steve sent us (since Steve cannot attend today)
* Hailey and Bry should set up online banking to review monthly transaction statements (recommended by lawyers and to relieve Steve since he's crazy busy)
* member leaving report - never had time to come, couldn't get certified
* no progress on liability report
* phone call with lawyers- eric/steve- taxes,liability,
** we need to file 990 form with IRS this year- steve is already working on forms- Ish never filed, lawyer is figuring out what our late fees will be
** we need to file 1023 form (steve and lawyers working on it)
** we need to file c-01 (Tim asked if this is needed - c-01 is for charitable orgs)- Eric looked at his notes, and we have to because we accept donations, and that gives the state standing to pursue us if we don't
** We will not be taxed for Ish's repayment, it is repayment of liabilty, not income
** sent lawyers copy of insurance coverage
** We need to make it clear that dues cannot be deducted from taxes for charitable contributions- dues are not donations
** we have to include bylaws in the c-01
** we should take meeting rules out of bylaws
** we should hear from them soon about what needs to done with 990 and 1023
* vote to purchase holder for forms not to cost more than $50
** all present members approve the purchase
** Bry will talk to matt triano about purchasing it from mcmaster carr
* Membership Report -
** Full Members:76
** Starving Hacker:151
** Friends of PS1: 2
** Total: 239
Meeting end: 8:04
Board met again from 9-9:30 to choose kitchen area host. Chose James Longfield.