Board Meeting Notes 2013-06-18

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Board Meeting Minutes
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Meeting start: 7:06

Attendance

Board Members

  • bry
  • eric
  • adam
  • jesse
  • josh
  • hailey
  • ed

Other Members

  • tim saylor
  • jovana (jo) maksimovic

Agenda

  • read mail
  • Financial/membership report
  • Review the paypal and banking transactions.
  • Check the money@pumpingstationone.org inbox weekly.
  • Member leaving reason report
  • Review Trello board, report progress made.
  • new business
  • old business


New Business

  • Can we get a WYSIWYG editor for the wiki now that josh is migrating it? Some people are resisting using the wiki.
  • Go over receipts with steve. Eric has them. How is kitchen budget / how much do we have left?
    • Did we get skilton's? ~$40.
  • Shall we purchase a forms-holder to mount on the wall, to hold brouchures/parking permits/tickets, etc?
  • look at [policy for minors][1].
  • space issue, host assignments

Old Business

  • Can we get a WYSIWYG editor for the wiki now that josh is migrating it? Some people are resisting using the wiki.
  • Tony also pays "equipment license" fees per device he has plugged in. He got assessed a $900 fine at one point for not having that all taken care of. We need to determine what that means and if it affects us. Maybe this is http://www.cityofchicago.org/city/en/progs/inspectionspermitting/manufacturing_establishments.html
  • Minors joining
  • Audit status/ Status of repayments / New historical books (Indiana Steve)
  • Get all of the tax returns from School Factory (Steve)
  • briefly discussed having members maybe not register their businesses as being here at our address. do the bylaws allow it? is this okay? do we have liabilities from it? At least one company is doing it.

Backburner

  • Status of money owed by the old landlord. (Eric). We are having our lawyers work on the bylaws first.
  • move the annual meeting to december in the bylaws.
  • Go over the "Things the next board should deal with" list from the meeting of the 15th, it has a lot of stuff we have to be aware of.

Minutes

  • Josh reads financial report Steve sent us (since Steve cannot attend today)
  • Hailey and Bry should set up online banking to review monthly transaction statements (recommended by lawyers and to relieve Steve since he's crazy busy)
  • member leaving report - never had time to come, couldn't get certified
  • no progress on liability report
  • phone call with lawyers- eric/steve- taxes,liability,
    • we need to file 990 form with IRS this year- steve is already working on forms- Ish never filed, lawyer is figuring out what our late fees will be
    • we need to file 1023 form (steve and lawyers working on it)
    • we need to file c-01 (Tim asked if this is needed - c-01 is for charitable orgs)- Eric looked at his notes, and we have to because we accept donations, and that gives the state standing to pursue us if we don't
    • We will not be taxed for Ish's repayment, it is repayment of liabilty, not income
    • sent lawyers copy of insurance coverage
    • We need to make it clear that dues cannot be deducted from taxes for charitable contributions- dues are not donations
    • we have to include bylaws in the c-01
    • we should take meeting rules out of bylaws
    • we should hear from them soon about what needs to done with 990 and 1023
  • vote to purchase holder for forms not to cost more than $50
    • all present members approve the purchase
    • Bry will talk to matt triano about purchasing it from mcmaster carr
  • Membership Report -
    • Full Members:76
    • Starving Hacker:151
    • Friends of PS1: 2
    • Total: 239

Meeting end: 8:04

Board met again from 9-9:30 to choose kitchen area host. Chose James Longfield.

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