Difference between revisions of "Board Meeting Notes 2013-10-08"
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{{Board Meeting Notes | {{Board Meeting Notes | ||
− | | Previous MM-DD- | + | | Previous YYYY-MM-DD=2013-10-01 |
| Current YY-MM-DD=10-08-2013 | | Current YY-MM-DD=10-08-2013 | ||
− | | Next MM-DD- | + | | Next YYYY-MM-DD=2013-10-15 |
| YYYY=2013 | | YYYY=2013 | ||
}} | }} | ||
− | Meeting start: 7: | + | Meeting start: 7:05pm |
=== Attendance === | === Attendance === | ||
Line 31: | Line 31: | ||
==== New Business ==== | ==== New Business ==== | ||
+ | * should we hire an accountant to help Steve with the audit so we can file for 501 faster? [hailey] [Josh] | ||
+ | * do we like quick books? If so we should vote today to authorize $ for continuing our subscription | ||
+ | * open up applications for tool cage captain? Wanna ask/delegate Triano and Adrianna to help? | ||
+ | * Discuss: potentially discontinue yearly full membership at $700 prepaid. | ||
+ | * | ||
− | |||
** Tangentially discuss: Is payment plan in zoho as a field, and if not, where is it kept? It's hard to tell how someone pays if it isn't paypal and you aren't steve. | ** Tangentially discuss: Is payment plan in zoho as a field, and if not, where is it kept? It's hard to tell how someone pays if it isn't paypal and you aren't steve. | ||
+ | |||
+ | * TRELLO to do | ||
+ | ** Beagle Bone prize | ||
+ | ** Equipt loan agreement | ||
+ | ** mailing list notice of member ban | ||
+ | ** look into mike kuperman's paypal active- zoho inactive prob | ||
+ | ** talk about area host positions | ||
+ | ** report from ps1 systems working group on automatic systems for billing/access | ||
+ | |||
+ | * TRELLO - doing | ||
+ | ** limited amount cards for area hosts | ||
+ | ** fix address on liability waiver | ||
+ | ** audit status | ||
+ | ** flourish paperwork | ||
+ | ** liability insurance review with Goldstein | ||
+ | ** fix amazon payments | ||
+ | ** building electrical up to code? what's the status | ||
+ | ** haskai llc can't be registered with the state at our address- what's the status on getting them to change that? | ||
+ | ** whats the status on the mill project? how much have they raised? Is it an expenditure we can safely bear now? | ||
+ | ** corporate filings | ||
+ | |||
+ | * TRELLO- done | ||
+ | ** talk to tony about his way of giving us the bills | ||
+ | ** get accounting software and use it | ||
+ | ** WM invoice date 10/1 | ||
+ | ** member point for kevin caughlin | ||
+ | ** guardian heating and cooling set up and paid | ||
+ | ** 2 points for skilton being awesome as usual | ||
+ | ** fixed adreas dahl-hanson in zoho | ||
==== Old Business ==== | ==== Old Business ==== | ||
Line 44: | Line 77: | ||
==== Minutes ==== | ==== Minutes ==== | ||
+ | * steve has done a bunch of researches with quickbooks online & has set up our 'departments' - for budgets. steve has also learned how to do excel imports into QBO but | ||
+ | * discuss templates - if we give someone a point, we should tell them. bry is making herself a trello for this. | ||
+ | * signing checks - eric signed a check to guardian. bry got sassy at him about it. | ||
+ | * bry will tell skilton and kevin they have points | ||
+ | |||
+ | * no update on bank/chase cards | ||
+ | ** bry will look at baxter credit union w/adam (he works there) | ||
+ | * no waiver address/other issues fix yet | ||
+ | * bryanna is emailing someone at UIC about the flourish wrapup paperwork we need a new copy | ||
+ | * liability insurance potential issues - no update | ||
+ | * amazon payments - let's not try to use with new membership system | ||
+ | |||
+ | |||
+ | * mill project vote will be proposed tonight, looks like 50/50 split between member pledges and ps1 funds | ||
+ | * no progress on equip loan agreement | ||
+ | * name will be used in ban email, bry and eric are doing it tonight | ||
+ | * steve doing beagle bone invoice tonight | ||
+ | * kuperman paypal issue - he's still marked as discontinued. he fixed his paypal, he's now updated in paypal. | ||
+ | * area host discussion - vote ryan and josh were editing needs a bit more work & then getting proposed | ||
+ | * tool cage area hosts - bry is disussiong requirements for the role now and will open applications on the list soon. | ||
+ | * josh is sending a survey out about payment preferences | ||
+ | * ryan wanted to know of DoB is in zoho - there is a field, but we aren't using it. | ||
+ | * no update on audit, we're getting stuff into QBO | ||
− | ==== | + | == votes == |
+ | * board voted $50 for eric to spend on thermostat wire if we need it | ||
* Membership Report - | * Membership Report - | ||
− | ** Full Members: | + | ** Full Members: 82 |
− | ** Starving Hacker: | + | ** Starving Hacker: 181 |
− | ** Friends of PS1: | + | ** Friends of PS1: 1 |
− | ** Total: | + | ** Total: 263 |
− | Meeting end: | + | Meeting end: 7:58pm |
Latest revision as of 19:02, 29 March 2014
Board Meeting Minutes | ||
---|---|---|
<< Board Meeting Notes 2013-10-01 | 2013 Board Meetings | Board Meeting Notes 2013-10-15 >> |
Meeting start: 7:05pm
Attendance
Board Members
Other Members
Agenda
- read mail
- Financial/membership report
- Review the paypal and banking transactions.
- Check the [email protected] inbox weekly.
- Member leaving reason report
- Review Trello board, report progress made.
- review [email protected]
- new business
- old business
New Business
- should we hire an accountant to help Steve with the audit so we can file for 501 faster? [hailey] [Josh]
- do we like quick books? If so we should vote today to authorize $ for continuing our subscription
- open up applications for tool cage captain? Wanna ask/delegate Triano and Adrianna to help?
- Discuss: potentially discontinue yearly full membership at $700 prepaid.
- Tangentially discuss: Is payment plan in zoho as a field, and if not, where is it kept? It's hard to tell how someone pays if it isn't paypal and you aren't steve.
- TRELLO to do
- Beagle Bone prize
- Equipt loan agreement
- mailing list notice of member ban
- look into mike kuperman's paypal active- zoho inactive prob
- talk about area host positions
- report from ps1 systems working group on automatic systems for billing/access
- TRELLO - doing
- limited amount cards for area hosts
- fix address on liability waiver
- audit status
- flourish paperwork
- liability insurance review with Goldstein
- fix amazon payments
- building electrical up to code? what's the status
- haskai llc can't be registered with the state at our address- what's the status on getting them to change that?
- whats the status on the mill project? how much have they raised? Is it an expenditure we can safely bear now?
- corporate filings
- TRELLO- done
- talk to tony about his way of giving us the bills
- get accounting software and use it
- WM invoice date 10/1
- member point for kevin caughlin
- guardian heating and cooling set up and paid
- 2 points for skilton being awesome as usual
- fixed adreas dahl-hanson in zoho
Old Business
Backburner
- Status of money owed by the old landlord. (Eric). We are working on sending information to a separate attorney.
Minutes
- steve has done a bunch of researches with quickbooks online & has set up our 'departments' - for budgets. steve has also learned how to do excel imports into QBO but
- discuss templates - if we give someone a point, we should tell them. bry is making herself a trello for this.
- signing checks - eric signed a check to guardian. bry got sassy at him about it.
- bry will tell skilton and kevin they have points
- no update on bank/chase cards
- bry will look at baxter credit union w/adam (he works there)
- no waiver address/other issues fix yet
- bryanna is emailing someone at UIC about the flourish wrapup paperwork we need a new copy
- liability insurance potential issues - no update
- amazon payments - let's not try to use with new membership system
- mill project vote will be proposed tonight, looks like 50/50 split between member pledges and ps1 funds
- no progress on equip loan agreement
- name will be used in ban email, bry and eric are doing it tonight
- steve doing beagle bone invoice tonight
- kuperman paypal issue - he's still marked as discontinued. he fixed his paypal, he's now updated in paypal.
- area host discussion - vote ryan and josh were editing needs a bit more work & then getting proposed
- tool cage area hosts - bry is disussiong requirements for the role now and will open applications on the list soon.
- josh is sending a survey out about payment preferences
- ryan wanted to know of DoB is in zoho - there is a field, but we aren't using it.
- no update on audit, we're getting stuff into QBO
votes
- board voted $50 for eric to spend on thermostat wire if we need it
- Membership Report -
- Full Members: 82
- Starving Hacker: 181
- Friends of PS1: 1
- Total: 263
Meeting end: 7:58pm