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Board Meeting Notes 2015-10-20 (view source)
Revision as of 01:17, 21 October 2015
, 01:17, 21 October 2015no edit summary
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Meeting Start:
Meeting Start: 7:10pm
=== Attendance ===
=== Attendance ===
* Board Members
* Board Members
**
** Jenny
** Justin
** Ray
** Sheila
* Other Members
* Other Members
**
** Steve
=== Agenda ===
=== Agenda ===
=== Minutes ===
=== Minutes ===
* Member report
** 110 full
** 279 starving
** 37 quorum
* Financial report
** paypal 8074
** chase checking 33498.56
** chase savings 60634.16
** pex 7289.04
* New agenda
** Ray will find out more details on what has been set up for CCTV
* Old agenda
** 1024/1023: Derek is working on the forms and attachements and the goal is to send them this week
** IRS penalthy: [https://rt.pumpingstationone.org/Ticket/Display.html?id=3633 RT3633] Derek submitted an appeal letter to the lawyer.
* RT
** https://rt.pumpingstationone.org/Ticket/Display.html?id=3470 purchase printer paper, assigned to Derek as he has a key
** https://rt.pumpingstationone.org/Ticket/Display.html?id=1618 Brian to call to get receipts
** https://rt.pumpingstationone.org/Ticket/Display.html?id=3596 woodshop area needs receipt
** https://rt.pumpingstationone.org/Ticket/Display.html?id=3252 fire extinguisher purchases need receipts
** https://rt.pumpingstationone.org/Ticket/Display.html?id=3514 electric bill reimbursment, brian is working on it
** https://rt.pumpingstationone.org/Ticket/Display.html?id=3653 Ray and Sheila will be around Wednesday evening, sent email
** https://rt.pumpingstationone.org/Ticket/Display.html?id=1237 Emergency lighting system. do another vote to pay electrician
** https://rt.pumpingstationone.org/Ticket/Display.html?id=2782 Heidenhain encoder repair
** https://rt.pumpingstationone.org/Ticket/Display.html?id=3406 financial report, brian is working and has info. more details
*** quickbooks may have a feature to autogenerate monthly report to rt.
*** Brian met with accountant today.
*** Brian documenting treasurer procedures on the wiki.
*** Books need to be reconciled monthly
*** Year-end reconcialation can be done by the accountant.
*** Brian will send out the budget to info at
*** Tracking committed member points in the financial report
*** end of year, go to the database and give accountant the total of member points
*** https://github.com/hef/ps1auth/issues/132 add feature for monthly report for member points
Observations from Brian re finances:
* minimal run rate for month is around to 127 members
* need around 251 members to maintain current space with utilities tools etc.
* utilities are higher than expected. 1200 electrical/month, start investigation for ways to be more efficient. check that use correlates to new tools, etc.
* Request a status update to [[2015 Moving Committee]]
* With more space the run rate may need aprox 300 members,
For next week discuss a new area, systems.
=== Votes ===
=== Votes ===
* Consent agenda
** For: 4
** Against: 0
** Abstain: 0
* Create second Woodshop Volunteer Authorizer position.
* Create second Woodshop Volunteer Authorizer position.
** For:
** For: 4
** Against:
** Against: 0
** Abstain:
** Abstain: 0
* Move board meetings to 1st and 3rd Tuesdays.
** For: 5
** Against: 0
** Abstain: 0
** Comment: member meetings every Tuesday will still have a board member
** Sheila will update the calendar
Meeting close: 8:17 pm