Board Meeting Notes 2015-10-20
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Board Meeting Minutes | ||
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<< Board Meeting Notes 2015-10-13 | 2015 Board Meetings | Board Meeting Notes 2015-11-03 >> |
Meeting Start: 7:10pm
Attendance
- Board Members
- Jenny
- Justin
- Ray
- Sheila
- Brian (arrived after the first two votes had already taken place).
- Other Members
- Steve
Agenda
- Approve Consent Agenda
- read mail
- Financial/membership report
- Review the paypal and banking transactions.
- Check money@pumpingstationone.org
- Member leaving reason report
- Check RT queue
- review complaints@pumpingstationone.org
- check talk page for board meeting notes, see if any discussion on the agenda took place
- new business
- old business
Consent Agenda
- Previous meeting minutes.
- Justin will take point on requesting and reviewing applications for General Area Host, CNC Volunteer Authorizer, and Machine Shop Volunteer Authorizer.
New Business
- Create second Woodshop Volunteer Authorizer position.
- Get information on CCTV install so we have access and work out adherence to a data management plan. I wish to retain data for the minimum amount of time required. I wish to restrict access to the recordings. Skm (talk) 13:28, 20 October 2015 (CDT)
Old Business
- 1023 status
- IRS penalty
Minutes
- Member report
- 110 full
- 279 starving
- 37 quorum
- Financial report
- paypal 8074
- chase checking 33498.56
- chase savings 60634.16
- pex 7289.04
- New agenda
- Ray will find out more details on what has been set up for CCTV
- Old agenda
- 1024/1023: Derek is working on the forms and attachements and the goal is to send them this week
- IRS penalthy: RT3633 Derek submitted an appeal letter to the lawyer.
- RT
- https://rt.pumpingstationone.org/Ticket/Display.html?id=3470 purchase printer paper, assigned to Derek as he has a key
- https://rt.pumpingstationone.org/Ticket/Display.html?id=1618 Brian to call to get receipts
- https://rt.pumpingstationone.org/Ticket/Display.html?id=3596 woodshop area needs receipt
- https://rt.pumpingstationone.org/Ticket/Display.html?id=3252 fire extinguisher purchases need receipts
- https://rt.pumpingstationone.org/Ticket/Display.html?id=3514 electric bill reimbursment, brian is working on it
- https://rt.pumpingstationone.org/Ticket/Display.html?id=3653 Ray and Sheila will be around Wednesday evening, sent email
- https://rt.pumpingstationone.org/Ticket/Display.html?id=1237 Emergency lighting system. do another vote to pay electrician
- https://rt.pumpingstationone.org/Ticket/Display.html?id=2782 Heidenhain encoder repair
- https://rt.pumpingstationone.org/Ticket/Display.html?id=3406 financial report, brian is working and has info. more details
- quickbooks may have a feature to autogenerate monthly report to rt.
- Brian met with accountant today.
- Brian documenting treasurer procedures on the wiki.
- Books need to be reconciled monthly
- Year-end reconcialation can be done by the accountant.
- Brian will send out the budget to info at
- Tracking committed member points in the financial report
- end of year, go to the database and give accountant the total of member points
- https://github.com/hef/ps1auth/issues/132 add feature for monthly report for member points
- https://rt.pumpingstationone.org/Ticket/Display.html?id=3406 financial report, brian is working and has info. more details
Observations from Brian re finances:
- minimal run rate for month is around to 127 members
- need around 251 members to maintain current space with utilities tools etc.
- utilities are higher than expected. 1200 electrical/month, start investigation for ways to be more efficient. check that use correlates to new tools, etc.
- Request a status update to 2015 Moving Committee
- With more space the run rate may need aprox 300 members,
For next week discuss a new area, systems.
Votes
- Consent agenda
- For: 4
- Against: 0
- Abstain: 0
- Create second Woodshop Volunteer Authorizer position.
- For: 4
- Against: 0
- Abstain: 0
- Move board meetings to 1st and 3rd Tuesdays.
- For: 5
- Against: 0
- Abstain: 0
- Comment: member meetings every Tuesday will still have a board member
- Sheila will update the calendar
Meeting close: 8:17 pm