Difference between revisions of "Board Meeting Notes 2016-03-15"
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== Attendance == | == Attendance == | ||
* Board Members | * Board Members | ||
− | ** | + | **Justin Conroy |
+ | ** Lyn Cole | ||
+ | ** Michael Skilton | ||
+ | ** Simon Pyle | ||
* Other Members | * Other Members | ||
− | ** | + | ** None |
== Agenda == | == Agenda == | ||
Line 33: | Line 36: | ||
=== Discussion on previous minutes === | === Discussion on previous minutes === | ||
− | + | * N/A | |
+ | * Previous meeting minutes approved unanimously | ||
=== Consent Agenda === | === Consent Agenda === | ||
=== Committee Reports === | === Committee Reports === | ||
+ | Reports from [[Committees]] | ||
+ | ====Space Committee==== | ||
+ | * Working on three proposals | ||
+ | ** Considering wall moves | ||
+ | * Not recommending adding new area hosts | ||
+ | * Three plans expect to be presented by end of March to membership | ||
+ | * Currently ~$15,000 cost projected for buildout | ||
+ | * How will the vote to run? | ||
+ | ** Ranked choice voting, two rounds, or something else? | ||
+ | * Suggestions: give members longer than a week for review of plans | ||
− | + | ====Safety Committee=== | |
+ | * Waiting for a lease date | ||
+ | * "Landlord works addendum" - items we need the landlord to fix | ||
+ | ** Needs to be updated in current lease draft | ||
+ | ====Bylaws Committee==== | ||
+ | * Formed but not yet met | ||
=== Mail === | === Mail === | ||
+ | * Letter from the IRS | ||
+ | ** '''We got 501(c)3 status!''' Thanks to everybody who worked towards making this happen. | ||
+ | * Returned check from Adams Refrigeration | ||
+ | ** Justin to write a new check to Adams Refrigeration | ||
=== Financial Report === | === Financial Report === | ||
− | * '''Chase Checking:''' | + | * '''Chase Checking:''' $48,412.35 |
− | * '''Chase Savings:''' | + | * '''Chase Savings:''' $73,644.66 |
− | * '''PEX:''' | + | * '''PEX:''' $1,727.12 |
− | * '''PayPal:''' | + | * '''PayPal:''' $2,537.24 |
+ | |||
+ | * No transactions in quickbooks other than Paypal since the last meeting | ||
=== Membership Report === | === Membership Report === | ||
− | * '''Starving Hackers:''' | + | * '''Starving Hackers:''' 271 |
− | * '''Full Members:''' | + | * '''Full Members:''' 112 |
− | * '''Total Members:''' | + | * '''Total Members:''' 383 |
− | * '''Quorum:''' | + | * '''Quorum:''' 38 |
=== Member Leaving Reason Reports === | === Member Leaving Reason Reports === | ||
+ | (Covers past 4 weeks) | ||
+ | * Didn't take advantage of the space, didn't have a project | ||
+ | * Negativity towards people who are not authorized on equipment | ||
+ | * Live in Libertyville, drive was difficult; difficult to get trained on laser & makerbot | ||
+ | * Moved away | ||
+ | * Too busy | ||
+ | * Didn't have need for tools, would have liked to have more table workspace | ||
+ | * Moving to Evanston, saving money | ||
+ | * Lives far away. ID check was annoying - took 4 trips. Too many places to check for authorization information. | ||
+ | * Didn't visit often enough, not enough free time | ||
+ | |||
+ | * Member leaving reports take up a lot of the meeting time | ||
+ | * Can we share member leaving reports in a way outside of the meeting? | ||
+ | |||
=== RT === | === RT === | ||
+ | =====Member Point Requests==== | ||
+ | * [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4405 4405] Ryan requests points for 3 blog posts and office hours with 7 attendees | ||
+ | ** Vote to grant 4 points | ||
+ | * [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4397 4397]] Jesse requests member points | ||
+ | ** 2 points | ||
+ | * [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4362 4362]] Anna requests point for Jason | ||
+ | ** 1 point | ||
+ | * [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4361 4361]] Ray requests point for laser authorization | ||
+ | ** 1 point | ||
+ | |||
+ | * Vote for all member points passes unanimously | ||
+ | |||
+ | * Side note: our budget for member point is 4 per meeting | ||
+ | |||
+ | * [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4407 4407]] Ryan requests spend 2 member points | ||
+ | * [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4385 4385]] Jason requests spend the rest of his points | ||
+ | * [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4354 4354]] Spend request | ||
+ | ** Michael to handle spend requests | ||
+ | |||
+ | Member spend point process: | ||
+ | * Make a comment approving the point. Make a note in the ticket of whether you updated the member point balance on the member site. Add it to the Treasury queue, and Brian will handle it from there. | ||
+ | ** Michael to handle member point spend requests | ||
+ | |||
=== New Business === | === New Business === | ||
+ | ====ADA Compliance==== | ||
+ | * Space planning committee has asked us to seek professional opinion about what ADA regulations we may need to comply with | ||
+ | ** Ask our current attorneys? | ||
+ | ** If they can't give advice, at least give a referral | ||
+ | ** Justin to ask lawyers for an opinion on ADA compliance | ||
+ | |||
+ | |||
+ | * Michael to talk to Jennie about donation forms | ||
+ | |||
+ | *Open Suspended Payment Tickets | ||
+ | * New status on member payment queue - for tickets that we need to followup on in the near future | ||
+ | ** Ask Dave to add a new status to member payment queue for Paypal suspended payment cases | ||
+ | |||
=== Old Business === | === Old Business === | ||
− | ==== | + | ====Liability Coverage==== |
+ | * Michael to share information about liability coverage to Director's Google Drive | ||
+ | * We have about $77,850 of coverage | ||
+ | * Michael has identified roughly $122,000 of assets based on wiki values and receipts | ||
+ | * Rough guess of assets is $175,000 | ||
+ | * Brian will contact insurance company to get a quote to cover identified assets | ||
+ | |||
+ | ** Michael has a number of locks with similar keys | ||
+ | |||
+ | * Ray to order business cards | ||
+ | |||
* Ray will send pdfs of cards - DONE | * Ray will send pdfs of cards - DONE | ||
− | * Jennie to collect Ron's key to donation box | + | * Jennie to collect Ron's key to donation box - DONE |
+ | ** Hot metals key was at the board meeting | ||
* [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4350 RT4350]] Jennie to reply (and include Ray's contact) | * [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4350 RT4350]] Jennie to reply (and include Ray's contact) | ||
* Simon to check in with Brian about Flying Broomstick payments - DONE | * Simon to check in with Brian about Flying Broomstick payments - DONE | ||
− | * Michael will look into a template for written agreements with volunteers | + | * Michael will look into a template for written agreements with volunteers - DONE |
+ | ** They tend to specify no compensation of any kind | ||
* Michael to ask Eric to push Dan to sign a lease - DONE | * Michael to ask Eric to push Dan to sign a lease - DONE | ||
* Michael to handle member point tickets - DONE | * Michael to handle member point tickets - DONE | ||
Line 76: | Line 163: | ||
* Simon to let Brian know about Treasury tickets 4354 & 4336 for when he's recovered - DONE | * Simon to let Brian know about Treasury tickets 4354 & 4336 for when he's recovered - DONE | ||
* [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4317 RT4317]] Simon to let them know we haven't seen the tripod mount - DONE | * [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4317 RT4317]] Simon to let them know we haven't seen the tripod mount - DONE | ||
+ | ** Turns out we did find it. Didn't hear back from those shooting though. | ||
== Votes == | == Votes == | ||
+ | ==To Do== | ||
+ | ** Justin to write a new check to Adams Refrigeration | ||
+ | * Michael to talk to Jennie about donation forms | ||
+ | ** Michael to handle member point spend requests | ||
+ | * Brian will contact insurance company to get a quote to cover identified assets (~122K) | ||
+ | * Ray to order business cards | ||
+ | ** Ask Dave to add a new status to member payment queue for Paypal suspended payment cases | ||
+ | * [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4350 RT4350]] Jennie to reply (and include Ray's contact) |
Revision as of 06:06, 16 March 2016
Board Meeting Minutes | ||
---|---|---|
<< Board Meeting Notes 2016-03-01 | 2016 Board Meetings | Board Meeting Notes 2016-03-29 >> |
Meeting Start:
Attendance
- Board Members
- Justin Conroy
- Lyn Cole
- Michael Skilton
- Simon Pyle
- Other Members
- None
Agenda
- Check talk page for board meeting notes, see if any discussion on the agenda took place
- Consent Agenda
- Committee Reports
- Read mail
- Financial/membership report
- Review the PayPal and banking transactions
- Member leaving reason reports
- Check RT queue
- New business
- The Space Planning Committee has asked us to seek a professional opinion as to what is required of us in regards to ADA compliance.
- CNC plasma cutter vote crowd funding provision.
- Old business
- Property insurance coverage.
Minutes
Discussion on previous minutes
- N/A
- Previous meeting minutes approved unanimously
Consent Agenda
Committee Reports
Reports from Committees
Space Committee
- Working on three proposals
- Considering wall moves
- Not recommending adding new area hosts
- Three plans expect to be presented by end of March to membership
- Currently ~$15,000 cost projected for buildout
- How will the vote to run?
- Ranked choice voting, two rounds, or something else?
- Suggestions: give members longer than a week for review of plans
=Safety Committee
- Waiting for a lease date
- "Landlord works addendum" - items we need the landlord to fix
- Needs to be updated in current lease draft
Bylaws Committee
- Formed but not yet met
- Letter from the IRS
- We got 501(c)3 status! Thanks to everybody who worked towards making this happen.
- Returned check from Adams Refrigeration
- Justin to write a new check to Adams Refrigeration
Financial Report
- Chase Checking: $48,412.35
- Chase Savings: $73,644.66
- PEX: $1,727.12
- PayPal: $2,537.24
- No transactions in quickbooks other than Paypal since the last meeting
Membership Report
- Starving Hackers: 271
- Full Members: 112
- Total Members: 383
- Quorum: 38
Member Leaving Reason Reports
(Covers past 4 weeks)
- Didn't take advantage of the space, didn't have a project
- Negativity towards people who are not authorized on equipment
- Live in Libertyville, drive was difficult; difficult to get trained on laser & makerbot
- Moved away
- Too busy
- Didn't have need for tools, would have liked to have more table workspace
- Moving to Evanston, saving money
- Lives far away. ID check was annoying - took 4 trips. Too many places to check for authorization information.
- Didn't visit often enough, not enough free time
- Member leaving reports take up a lot of the meeting time
- Can we share member leaving reports in a way outside of the meeting?
RT
=Member Point Requests
- [4405 Ryan requests points for 3 blog posts and office hours with 7 attendees
- Vote to grant 4 points
- [4397] Jesse requests member points
- 2 points
- [4362] Anna requests point for Jason
- 1 point
- [4361] Ray requests point for laser authorization
- 1 point
- Vote for all member points passes unanimously
- Side note: our budget for member point is 4 per meeting
- [4407] Ryan requests spend 2 member points
- [4385] Jason requests spend the rest of his points
- [4354] Spend request
- Michael to handle spend requests
Member spend point process:
- Make a comment approving the point. Make a note in the ticket of whether you updated the member point balance on the member site. Add it to the Treasury queue, and Brian will handle it from there.
- Michael to handle member point spend requests
New Business
ADA Compliance
- Space planning committee has asked us to seek professional opinion about what ADA regulations we may need to comply with
- Ask our current attorneys?
- If they can't give advice, at least give a referral
- Justin to ask lawyers for an opinion on ADA compliance
- Michael to talk to Jennie about donation forms
- Open Suspended Payment Tickets
- New status on member payment queue - for tickets that we need to followup on in the near future
- Ask Dave to add a new status to member payment queue for Paypal suspended payment cases
Old Business
Liability Coverage
- Michael to share information about liability coverage to Director's Google Drive
- We have about $77,850 of coverage
- Michael has identified roughly $122,000 of assets based on wiki values and receipts
- Rough guess of assets is $175,000
- Brian will contact insurance company to get a quote to cover identified assets
- Michael has a number of locks with similar keys
- Ray to order business cards
- Ray will send pdfs of cards - DONE
- Jennie to collect Ron's key to donation box - DONE
- Hot metals key was at the board meeting
- [RT4350] Jennie to reply (and include Ray's contact)
- Simon to check in with Brian about Flying Broomstick payments - DONE
- Michael will look into a template for written agreements with volunteers - DONE
- They tend to specify no compensation of any kind
- Michael to ask Eric to push Dan to sign a lease - DONE
- Michael to handle member point tickets - DONE
- Simon to update Justin about canceling the ACH rent payment for next month - DONE
- Simon to let Brian know about Treasury tickets 4354 & 4336 for when he's recovered - DONE
- [RT4317] Simon to let them know we haven't seen the tripod mount - DONE
- Turns out we did find it. Didn't hear back from those shooting though.
Votes
To Do
- Justin to write a new check to Adams Refrigeration
- Michael to talk to Jennie about donation forms
- Michael to handle member point spend requests
- Brian will contact insurance company to get a quote to cover identified assets (~122K)
- Ray to order business cards
- Ask Dave to add a new status to member payment queue for Paypal suspended payment cases
- [RT4350] Jennie to reply (and include Ray's contact)