Difference between revisions of "Board Meeting Notes 2016-04-05"

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{{Board Meeting Notes
 
{{Board Meeting Notes
 
| Previous YYYY-MM-DD= 2016-03-15
 
| Previous YYYY-MM-DD= 2016-03-15
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| Next YYYY-MM-DD= 2016-04-13
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| Next YYYY-MM-DD= 2016-04-12
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| YYYY=2016
 
}}
 
}}
  
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== Attendance ==
 
== Attendance ==
 
* Board Members
 
* Board Members
−
**Justin Conroy
+
**
−
** Lyn Cole
 
−
** Michael Skilton
 
−
** Simon Pyle
 
  
 
* Other Members
 
* Other Members
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* Check RT queue
 
* Check RT queue
 
* New business
 
* New business
−
** Lease
 
 
* Old business
 
* Old business
  
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=== Discussion on previous minutes ===
 
=== Discussion on previous minutes ===
−
* N/A
+
 
−
* Previous meeting minutes approved unaninmously
 
 
=== Consent Agenda ===
 
=== Consent Agenda ===
  
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Reports from [[Committees]]
 
Reports from [[Committees]]
−
 
−
====Space Committee====
 
−
* Working on three proposals
 
−
** Considering wall moves
 
−
* Not recommending adding new area hosts
 
−
* Everett meeting with Maria to make changes
 
−
* Three plans to be presented by end of March to membership
 
−
* Currently ~$15,000 cost for buildout
 
−
* How will the vote to run?
 
−
** Ranked choice voting, two rounds, or something else
 
−
* Suggestions: longer than a week for review of plans
 
−
 
−
====Safety Committee===
 
−
* Waiting for a lease date
 
−
* "Landlord works addendum" - items we need the landlord to fix
 
−
** Needs to be updated in current lease draft
 
−
====Bylaws Committee====
 
−
* Formed but not yet met
 
  
 
=== Mail ===
 
=== Mail ===
−
* Letter from the IRS
 
−
** '''We got 501(c)3 status!''' Thanks to everybody who worked towards making this happen.
 
−
* Returned check from Adams Refrigeration
 
−
** Justin to write a new check to Adams Refrigeration
 
  
 
=== Financial Report ===
 
=== Financial Report ===
−
* '''Chase Checking:''' $48,412.35
+
* '''Chase Checking:'''  
−
* '''Chase Savings:''' $73,644.66
+
* '''Chase Savings:'''  
−
* '''PEX:''' $1,727.12
+
* '''PEX:'''  
−
* '''PayPal:''' $2,537.24
+
* '''PayPal:'''  
−
 
 
−
* No transactions in quickbooks other than Paypal since the last meeting
 
  
 
=== Membership Report ===
 
=== Membership Report ===
−
* '''Starving Hackers:''' 271
+
* '''Starving Hackers:'''  
−
* '''Full Members:''' 112
+
* '''Full Members:'''  
−
* '''Total Members:''' 383
+
* '''Total Members:'''  
−
* '''Quorum:''' 38
+
* '''Quorum:'''
  
 
=== Member Leaving Reason Reports ===
 
=== Member Leaving Reason Reports ===
−
(Covers past 4 weeks)
 
−
* Didn't take advantage of the space, didn't have a project
 
−
* Negativity towards people who are not authorized on equipment
 
−
* Live in Libertyville, drive was difficult; difficult to get trained on laser & makerbot
 
−
* Moved away
 
−
* Too busy
 
−
* Didn't have need for tools, would have liked to have more table workspace
 
−
* Moving to Evanston, saving money
 
−
* Lives far away. ID check was annoying - took 4 trips. Too many places to check for authorization information.
 
−
* Didn't visit often enough, not enough free time
 
−
 
−
* Can we share member leaving reports in a way outside of the meeting?
 
  
 
=== RT ===
 
=== RT ===
−
=====Member Point Requests====
 
−
* [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4405 4405] Ryan requests points for 3 blog posts and office hours with 7 attendees
 
−
** Vote to grant 4 points
 
−
* [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4397 4397]] Jesse requests member points
 
−
** 2 points
 
−
* [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4362 4362]] Anna requests point for Jason
 
−
** 1 point
 
−
* [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4361 4361]] Ray requests point for laser authorization
 
−
** 1 point
 
−
 
−
* Vote for all member points passes unanimously
 
−
 
−
* Side note: our budget for member point is 4 per meeting
 
−
 
−
 
−
* [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4407 4407]] Ryan requests spend 2 member points
 
−
* [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4385 4385]] Jason requests spend the rest of his points
 
−
* [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4354 4354]] Spend request
 
−
** Michael to handle spend requests
 
−
 
−
Member spend point process:
 
−
* Make a comment approving the point. Make a note in the ticket of whether you updated the member point balance on the member site. Add it to the Treasury queue, and Brian will handle it from there.
 
−
** Michael to handle member point spend requests
 
−
 
  
 
=== New Business ===
 
=== New Business ===
−
====ADA Compliance====
 
−
* Space planning committee has asked us to seek professional opinion about what ADA regulations we may need to comply with
 
−
** Ask our current attorneys?
 
−
** Maybe the landlords can
 
−
** Justin to ask lawyers for an opinion on ADA compliance
 
−
 
−
 
−
* Michael to talk to Jennie about donation forms
 
−
 
−
====Open Suspended Payment Tickets====
 
−
* New status on member payment queue - for tickets that we need to followup on in the near future
 
−
** Ask Dave to add a new status
 
  
 
=== Old Business ===
 
=== Old Business ===
−
====Liability Coverage====
 
−
* Michael to share information about liability coverage to Director's Google Drive
 
−
* We have about $77,850 of coverage
 
−
* Michael has identified roughly $122,000 of assets based on wiki values and receipts
 
−
* Rough guess of assets is $175,000
 
−
* Brian will contact insurance company to get a quote
 
−
 
−
** Michael has a number of locks with similar keys
 
−
 
−
* Ray to order business cards
 
  
 
== Votes ==
 
== Votes ==

Revision as of 06:13, 16 March 2016


Board Meeting Minutes
<< Board Meeting Notes 2016-03-15 2016 Board Meetings Board Meeting Notes 2016-04-12 >>

Meeting Start:

Attendance

  • Board Members
  • Other Members

Agenda

  • Check talk page for board meeting notes, see if any discussion on the agenda took place
  • Consent Agenda
  • Committee Reports
  • Read mail
  • Financial/membership report
  • Review the PayPal and banking transactions
  • Member leaving reason reports
  • Check RT queue
  • New business
  • Old business

Minutes

Discussion on previous minutes

Consent Agenda

Committee Reports

Reports from Committees

Mail

Financial Report

  • Chase Checking:
  • Chase Savings:
  • PEX:
  • PayPal:

Membership Report

  • Starving Hackers:
  • Full Members:
  • Total Members:
  • Quorum:

Member Leaving Reason Reports

RT

New Business

Old Business

Votes

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