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From Pumping Station One
Board Meeting Notes 2016-04-19 (view source)
Revision as of 03:29, 23 April 2016
, 03:29, 23 April 2016no edit summary
== Attendance ==
== Attendance ==
* Board Members
* Board Members
**
**Justin
** Jennie
** Lyn
** Michael
** Simon
* Other Members
* Other Members
**
**D
== Agenda ==
== Agenda ==
* Consent Agenda
* Consent Agenda
* Committee Reports
* Committee Reports
**Approve 2016-04-05 meeting minutes.
* Read mail
* Read mail
* Financial/membership report
* Financial/membership report
* Member leaving reason reports
* Member leaving reason reports
* Check RT queue
* Check RT queue
**[[https://rt.pumpingstationone.org/Ticket/Display.html?id=4485 reimbursements for birthday party]]
**[[https://rt.pumpingstationone.org/Ticket/Display.html?id=4487 reimbursements part two]]
**[[https://rt.pumpingstationone.org/Ticket/Display.html?id=4501 Member point for Dave/TOOOL on 4/6]]
**[[https://rt.pumpingstationone.org/Ticket/Display.html?id=4509 PayPal Payments Pro]]
**[[https://rt.pumpingstationone.org/Ticket/Display.html?id=4511 request for anonymous email for inbound email for complaints]]
**[[https://rt.pumpingstationone.org/Ticket/Display.html?id=4528 Send a donation thank you letter]]
** [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4533 3D Printer donation]]
* New business
* New business
**Communicate expectations to area hosts and area volunteers.
**Business license
* Old business
* Old business
** Abbey, electrical billing
** Old Todos
** Old Todos
*** Ray to order business cards
*** Ray to order business cards
*** Brian will contact insurance company to get a quote to cover identified assets (~122K)
*** Brian will contact insurance company to get a quote to cover identified assets (~122K)
***Justin to ask lawyers for an opinion on ADA compliance
***Justin to ask lawyers for an opinion on ADA compliance - DONE
*** Justin will follow up on IRS letter with lawyer
*** Justin will follow up on IRS letter with lawyer - DONE
*** Simon will hold onto Chase debit card until he sees Brian
*** Simon will hold onto Chase debit card until he sees Brian
*** Michael handled the consent agenda items
*** Michael handled the consent agenda items - Done
*** Michael to handle the member point requests (4482, 4480)
*** Michael to handle the member point requests (4482, 4480) - Done
*** RT 4214 - Simon to handle
*** RT 4214 - Simon to handle - Done
*** Dave will talk to Jonathan and Ron to get an update on their access control projects
*** Dave will talk to Jonathan and Ron to get an update on their access control projects
*** Brian is working on upgrading / renegotiating our Paypal agreement
*** Brian is working on upgrading / renegotiating our Paypal agreement
*** Lyn will post party receipts to RT for reimbursement
*** Lyn will post party receipts to RT for reimbursement - Done
*** Michael to talk to Tony about the electric bill
*** Michael to talk to Tony about the electric bill
=== Discussion on previous minutes ===
=== Discussion on previous minutes ===
* Discussion of entry access
* We should be okay on the 501c3 status letter from the IRS
* Lighting refit: Comed will pay for some lighting refits.
** Michael talked to Comed, we're on the waiting list for their program when it starts back up.
=== Consent Agenda ===
=== Consent Agenda ===
* Previous minutes approved unanimously
=== Committee Reports ===
=== Committee Reports ===
Reports from [[Committees]]
Reports from [[Committees]]
* Safety & fitness - nothing to report
* Space planning - did not meet last week
** Following up about business license classification and who will do work/pay on the wall
** Not heard back from lawyers yet about business classification
* Bylaws committee is looking at our bylaws and past notes from lawyers
=== Mail ===
=== Mail ===
* Check from ComEd refunding deposit
** Simon will deposit check and let Brian know about the refund
=== Financial Report ===
=== Financial Report ===
* '''Chase Checking:'''
* '''Chase Checking:''' $41,642.55
* '''Chase Savings:'''
* '''Chase Savings:''' $73,647.15
* '''PEX:'''
* '''PEX:''' $14,651.07
* '''PayPal:'''
* '''PayPal:''' $9,663.39
====Transactions====
* Epilog repair
* Flying broomstick
* Gas
* Comcast
* Check with Ray re: Pex -
* Socks Co & Walmart for birthday party
* Menards & Restaurant Co
=== Membership Report ===
=== Membership Report ===
* '''Starving Hackers:'''
* '''Starving Hackers:''' 282
* '''Full Members:'''
* '''Full Members:''' 113
* '''Total Members:'''
* '''Total Members:''' 395
* '''Quorum:'''
* '''Quorum:''' 38
=== Member Leaving Reason Reports ===
=== Member Leaving Reason Reports ===
* Leaving for the summer, wasn't using the shop
* Moved to Hyde Park
* Personal / family reasons
* Out of country for awhile
=== RT ===
=== RT ===
*[[https://rt.pumpingstationone.org/Ticket/Display.html?id=4485 reimbursements for birthday party]]
*[[https://rt.pumpingstationone.org/Ticket/Display.html?id=4487 reimbursements part two]]
** Email Brian about tickets 4485 & 4487 because they're not in the treasury queue yet
*Member points
**[[https://rt.pumpingstationone.org/Ticket/Display.html?id=4501 Member point for Dave/TOOOL on 4/6]]
** [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4424 Member point for Jason]]
** Both member point tickets pass unanimously
** Michael to handle member point granting on 4501 and 4424
*[[https://rt.pumpingstationone.org/Ticket/Display.html?id=4509 PayPal Payments Pro]]
** Email Brian to make sure he saw this Paypal communication
*[[https://rt.pumpingstationone.org/Ticket/Display.html?id=4511 request for anonymous email for inbound email for complaints]]
* Mark as resolved
*[[https://rt.pumpingstationone.org/Ticket/Display.html?id=4528 Send a donation thank you letter]]
** Justin to send donation thank you letter
*** [[https://docs.google.com/document/d/1hZlurd597s1OFFk-BC9bYGVClQSpA5AO0udUD_K-lyU/edit Template here]]
* [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4533 3D Printer donation]]
** Andrew is handling
=== New Business ===
=== New Business ===
*Communicate expectations to area hosts and area volunteers.
====Business license====
* In process with lawyers
* Michael has done research:
** Talked to Chicago Industrial Arts & Design, they don't have a business license, they say that's because they're a 501c3. There are also 501c3s that do have business licenses though
** City offers to provide a consultant to learn more
*** Michael will follow up with city consultant about business license
** Any business license has to conform to our zoning
=== Old Business ===
=== Old Business ===
* Abbey, electrical billing
** Michael has been following up
** How will we invoice and do followup statements?
*** These features are in quickbooks
*** Justin & Michael will create invoice for electrical billing
===Old Todos===
===Old Todos===
* Ray to order business cards
* Ray to order business cards
** Simon to followup
* Brian will contact insurance company to get a quote to cover identified assets (~122K)
* Brian will contact insurance company to get a quote to cover identified assets (~122K)
*Justin to ask lawyers for an opinion on ADA compliance
** Simon followup
* Simon will hold onto Chase debit card until he sees Brian
*Justin to ask lawyers for an opinion on ADA compliance - Done
* Michael to talk to Tony about the electric bill
** Waiting to hear back
* Simon will hold onto Chase debit card until he sees Brian - Done
** Put it in the cash box
* Michael to talk to Tony about the electric bill - Done
* Dave will talk to Jonathan and Ron to get an update on their access control projects
* Dave will talk to Jonathan and Ron to get an update on their access control projects
** Screen is up, working on getting RFID
* Brian is working on upgrading / renegotiating our Paypal agreement
* Brian is working on upgrading / renegotiating our Paypal agreement
** In progress, paypal
* Justin will follow up on IRS letter with lawyer - DONE
* Justin will follow up on IRS letter with lawyer - DONE
* Lyn will post party receipts to RT for reimbursement - DONE
* Lyn will post party receipts to RT for reimbursement - DONE
* Michael to handle the member point requests (4482, 4480) - DONE
* Michael to handle the member point requests (4482, 4480) - DONE
* RT 4214 - Simon to handle - DONE
* RT 4214 - Simon to handle - DONE
=== Volunteer positions? ===
* None open at the moment, but ask the area hosts if they need more help
== Votes ==
== Votes ==
