Board Meeting Notes 2016-04-19

Board Meeting Minutes
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Meeting Start:

Attendance

Check talk page for board meeting notes, see if any discussion on the agenda took place
- talk page discussion on access control, 501c3 status, and ComEd lighting programs: Talk:Board_Meeting_Notes_2016-04-05
Consent Agenda
Committee Reports
- Approve 2016-04-05 meeting minutes.
Read mail
Financial/membership report
Review the PayPal and banking transactions
Member leaving reason reports
Check RT queue
New business
- Communicate expectations to area hosts and area volunteers.
- Business license
Old business
- Abbey, electrical billing
- Old Todos
  - Ray to order business cards
  - Brian will contact insurance company to get a quote to cover identified assets (~122K)
  - Justin to ask lawyers for an opinion on ADA compliance - DONE
  - Justin will follow up on IRS letter with lawyer - DONE
  - Simon will hold onto Chase debit card until he sees Brian
  - Michael handled the consent agenda items - Done
  - Michael to handle the member point requests (4482, 4480) - Done
  - RT 4214 - Simon to handle - Done
  - Dave will talk to Jonathan and Ron to get an update on their access control projects
  - Brian is working on upgrading / renegotiating our Paypal agreement
  - Lyn will post party receipts to RT for reimbursement - Done
  - Michael to talk to Tony about the electric bill

Discussion of entry access
We should be okay on the 501c3 status letter from the IRS
Lighting refit: Comed will pay for some lighting refits.
- Michael talked to Comed, we're on the waiting list for their program when it starts back up.

Reports from Committees

Safety & fitness - nothing to report
Space planning - did not meet last week
- Following up about business license classification and who will do work/pay on the wall
- Not heard back from lawyers yet about business classification
Bylaws committee is looking at our bylaws and past notes from lawyers

Check from ComEd refunding deposit
- Simon will deposit check and let Brian know about the refund

[reimbursements for birthday party]
[reimbursements part two]
- Email Brian about tickets 4485 & 4487 because they're not in the treasury queue yet
Member points
- [Member point for Dave/TOOOL on 4/6]
- [Member point for Jason]
- Both member point tickets pass unanimously
- Michael to handle member point granting on 4501 and 4424

[PayPal Payments Pro]
- Email Brian to make sure he saw this Paypal communication

[Send a donation thank you letter]
- Justin to send donation thank you letter
  - [Template here]

In process with lawyers
Michael has done research:
- Talked to Chicago Industrial Arts & Design, they don't have a business license, they say that's because they're a 501c3. There are also 501c3s that do have business licenses though
- City offers to provide a consultant to learn more
  - Michael will follow up with city consultant about business license
- Any business license has to conform to our zoning

Abbey, electrical billing
- Michael has been following up
- How will we invoice and do followup statements?
  - These features are in quickbooks
  - Justin & Michael will create invoice for electrical billing

Ray to order business cards
- Simon to followup
Brian will contact insurance company to get a quote to cover identified assets (~122K)
- Simon followup
Justin to ask lawyers for an opinion on ADA compliance - Done
- Waiting to hear back
Simon will hold onto Chase debit card until he sees Brian - Done
- Put it in the cash box
Michael to talk to Tony about the electric bill - Done
Dave will talk to Jonathan and Ron to get an update on their access control projects
- Screen is up, working on getting RFID
Brian is working on upgrading / renegotiating our Paypal agreement
- In progress, paypal
Justin will follow up on IRS letter with lawyer - DONE
Lyn will post party receipts to RT for reimbursement - DONE
Michael handled the consent agenda items - DONE
Michael to handle the member point requests (4482, 4480) - DONE
RT 4214 - Simon to handle - DONE