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| == Attendance == | | == Attendance == |
| * Board Members | | * Board Members |
− | ** | + | **Justin |
| + | ** Jennie |
| + | ** Lyn |
| + | ** Michael |
| + | ** Simon |
| | | |
| * Other Members | | * Other Members |
− | ** | + | **D |
| | | |
| == Agenda == | | == Agenda == |
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| * Consent Agenda | | * Consent Agenda |
| * Committee Reports | | * Committee Reports |
| + | **Approve 2016-04-05 meeting minutes. |
| * Read mail | | * Read mail |
| * Financial/membership report | | * Financial/membership report |
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| * Member leaving reason reports | | * Member leaving reason reports |
| * Check RT queue | | * Check RT queue |
− | **4585 & 4487 reimbursements for birthday party | + | **[[https://rt.pumpingstationone.org/Ticket/Display.html?id=4485 reimbursements for birthday party]] |
− | **4501 Member point for Dave/TOOOL on 4/6 | + | **[[https://rt.pumpingstationone.org/Ticket/Display.html?id=4487 reimbursements part two]] |
− | **4509 PayPal Payments Pro | + | **[[https://rt.pumpingstationone.org/Ticket/Display.html?id=4501 Member point for Dave/TOOOL on 4/6]] |
− | **4511 request for anonymous email for inbound email for complaints | + | **[[https://rt.pumpingstationone.org/Ticket/Display.html?id=4509 PayPal Payments Pro]] |
− | **4528 Send a donation thank you letter | + | **[[https://rt.pumpingstationone.org/Ticket/Display.html?id=4511 request for anonymous email for inbound email for complaints]] |
| + | **[[https://rt.pumpingstationone.org/Ticket/Display.html?id=4528 Send a donation thank you letter]] |
| + | ** [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4533 3D Printer donation]] |
| * New business | | * New business |
| **Communicate expectations to area hosts and area volunteers. | | **Communicate expectations to area hosts and area volunteers. |
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| *** Ray to order business cards | | *** Ray to order business cards |
| *** Brian will contact insurance company to get a quote to cover identified assets (~122K) | | *** Brian will contact insurance company to get a quote to cover identified assets (~122K) |
− | ***Justin to ask lawyers for an opinion on ADA compliance | + | ***Justin to ask lawyers for an opinion on ADA compliance - DONE |
− | *** Justin will follow up on IRS letter with lawyer | + | *** Justin will follow up on IRS letter with lawyer - DONE |
| *** Simon will hold onto Chase debit card until he sees Brian | | *** Simon will hold onto Chase debit card until he sees Brian |
− | *** Michael handled the consent agenda items | + | *** Michael handled the consent agenda items - Done |
− | *** Michael to handle the member point requests (4482, 4480)Done | + | *** Michael to handle the member point requests (4482, 4480) - Done |
− | *** RT 4214 - Simon to handle | + | *** RT 4214 - Simon to handle - Done |
| *** Dave will talk to Jonathan and Ron to get an update on their access control projects | | *** Dave will talk to Jonathan and Ron to get an update on their access control projects |
| *** Brian is working on upgrading / renegotiating our Paypal agreement | | *** Brian is working on upgrading / renegotiating our Paypal agreement |
− | *** Lyn will post party receipts to RT for reimbursement | + | *** Lyn will post party receipts to RT for reimbursement - Done |
| *** Michael to talk to Tony about the electric bill | | *** Michael to talk to Tony about the electric bill |
| | | |
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| | | |
| === Discussion on previous minutes === | | === Discussion on previous minutes === |
| + | * Discussion of entry access |
| + | * We should be okay on the 501c3 status letter from the IRS |
| + | * Lighting refit: Comed will pay for some lighting refits. |
| + | ** Michael talked to Comed, we're on the waiting list for their program when it starts back up. |
| | | |
| === Consent Agenda === | | === Consent Agenda === |
| + | * Previous minutes approved unanimously |
| | | |
| === Committee Reports === | | === Committee Reports === |
| | | |
| Reports from [[Committees]] | | Reports from [[Committees]] |
| + | |
| + | * Safety & fitness - nothing to report |
| + | * Space planning - did not meet last week |
| + | ** Following up about business license classification and who will do work/pay on the wall |
| + | ** Not heard back from lawyers yet about business classification |
| + | * Bylaws committee is looking at our bylaws and past notes from lawyers |
| | | |
| === Mail === | | === Mail === |
| + | * Check from ComEd refunding deposit |
| + | ** Simon will deposit check and let Brian know about the refund |
| + | |
| | | |
| === Financial Report === | | === Financial Report === |
− | * '''Chase Checking:''' | + | * '''Chase Checking:''' $41,642.55 |
− | * '''Chase Savings:''' | + | * '''Chase Savings:''' $73,647.15 |
− | * '''PEX:''' | + | * '''PEX:''' $14,651.07 |
− | * '''PayPal:''' | + | * '''PayPal:''' $9,663.39 |
| + | |
| + | ====Transactions==== |
| + | * Epilog repair |
| + | * Flying broomstick |
| + | * Gas |
| + | * Comcast |
| + | * Check with Ray re: Pex - |
| + | * Socks Co & Walmart for birthday party |
| + | * Menards & Restaurant Co |
| + | |
| | | |
| === Membership Report === | | === Membership Report === |
− | * '''Starving Hackers:''' | + | * '''Starving Hackers:''' 282 |
− | * '''Full Members:''' | + | * '''Full Members:''' 113 |
− | * '''Total Members:''' | + | * '''Total Members:''' 395 |
− | * '''Quorum:''' | + | * '''Quorum:''' 38 |
| | | |
| === Member Leaving Reason Reports === | | === Member Leaving Reason Reports === |
| + | * Leaving for the summer, wasn't using the shop |
| + | * Moved to Hyde Park |
| + | * Personal / family reasons |
| + | * Out of country for awhile |
| + | |
| | | |
| === RT === | | === RT === |
| + | *[[https://rt.pumpingstationone.org/Ticket/Display.html?id=4485 reimbursements for birthday party]] |
| + | *[[https://rt.pumpingstationone.org/Ticket/Display.html?id=4487 reimbursements part two]] |
| + | ** Email Brian about tickets 4485 & 4487 because they're not in the treasury queue yet |
| + | *Member points |
| + | **[[https://rt.pumpingstationone.org/Ticket/Display.html?id=4501 Member point for Dave/TOOOL on 4/6]] |
| + | ** [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4424 Member point for Jason]] |
| + | ** Both member point tickets pass unanimously |
| + | ** Michael to handle member point granting on 4501 and 4424 |
| + | |
| + | *[[https://rt.pumpingstationone.org/Ticket/Display.html?id=4509 PayPal Payments Pro]] |
| + | ** Email Brian to make sure he saw this Paypal communication |
| + | |
| + | *[[https://rt.pumpingstationone.org/Ticket/Display.html?id=4511 request for anonymous email for inbound email for complaints]] |
| + | * Mark as resolved |
| + | |
| + | *[[https://rt.pumpingstationone.org/Ticket/Display.html?id=4528 Send a donation thank you letter]] |
| + | ** Justin to send donation thank you letter |
| + | *** [[https://docs.google.com/document/d/1hZlurd597s1OFFk-BC9bYGVClQSpA5AO0udUD_K-lyU/edit Template here]] |
| + | |
| + | * [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4533 3D Printer donation]] |
| + | ** Andrew is handling |
| | | |
| === New Business === | | === New Business === |
| + | *Communicate expectations to area hosts and area volunteers. |
| + | |
| + | ====Business license==== |
| + | * In process with lawyers |
| + | * Michael has done research: |
| + | ** Talked to Chicago Industrial Arts & Design, they don't have a business license, they say that's because they're a 501c3. There are also 501c3s that do have business licenses though |
| + | ** City offers to provide a consultant to learn more |
| + | *** Michael will follow up with city consultant about business license |
| + | ** Any business license has to conform to our zoning |
| | | |
| === Old Business === | | === Old Business === |
− | | + | * Abbey, electrical billing |
| + | ** Michael has been following up |
| + | ** How will we invoice and do followup statements? |
| + | *** These features are in quickbooks |
| + | *** Justin & Michael will create invoice for electrical billing |
| | | |
| ===Old Todos=== | | ===Old Todos=== |
| * Ray to order business cards | | * Ray to order business cards |
| + | ** Simon to followup |
| * Brian will contact insurance company to get a quote to cover identified assets (~122K) | | * Brian will contact insurance company to get a quote to cover identified assets (~122K) |
− | *Justin to ask lawyers for an opinion on ADA compliance | + | ** Simon followup |
− | * Simon will hold onto Chase debit card until he sees Brian | + | *Justin to ask lawyers for an opinion on ADA compliance - Done |
− | * Michael to talk to Tony about the electric bill | + | ** Waiting to hear back |
| + | * Simon will hold onto Chase debit card until he sees Brian - Done |
| + | ** Put it in the cash box |
| + | * Michael to talk to Tony about the electric bill - Done |
| * Dave will talk to Jonathan and Ron to get an update on their access control projects | | * Dave will talk to Jonathan and Ron to get an update on their access control projects |
| + | ** Screen is up, working on getting RFID |
| * Brian is working on upgrading / renegotiating our Paypal agreement | | * Brian is working on upgrading / renegotiating our Paypal agreement |
| + | ** In progress, paypal |
| * Justin will follow up on IRS letter with lawyer - DONE | | * Justin will follow up on IRS letter with lawyer - DONE |
| * Lyn will post party receipts to RT for reimbursement - DONE | | * Lyn will post party receipts to RT for reimbursement - DONE |
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| * Michael to handle the member point requests (4482, 4480) - DONE | | * Michael to handle the member point requests (4482, 4480) - DONE |
| * RT 4214 - Simon to handle - DONE | | * RT 4214 - Simon to handle - DONE |
| + | |
| + | === Volunteer positions? === |
| + | * None open at the moment, but ask the area hosts if they need more help |
| | | |
| == Votes == | | == Votes == |