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| == Attendance == | | == Attendance == |
| * Board Members | | * Board Members |
− | ** | + | ** Justin |
| + | ** Michael |
| + | ** Lyn |
| + | ** Simon |
| + | ** Jennie |
| + | ** Brian |
| + | ** Dave |
| + | |
| | | |
| * Other Members | | * Other Members |
− | ** | + | ** Andrew |
| + | ** Ken |
| | | |
| == Agenda == | | == Agenda == |
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| * Check RT queue | | * Check RT queue |
| * New business | | * New business |
| + | ** Volunteer Authorizer |
| ** Area Host Review | | ** Area Host Review |
| ** Animals, Events, Alcohol Policy review | | ** Animals, Events, Alcohol Policy review |
| + | ** Bylaws committee submission to the board |
| + | ** Move-in update |
| + | ** Bylaw update |
| + | |
| * Old business | | * Old business |
| **Double reimbursement to Eric B. | | **Double reimbursement to Eric B. |
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| *** [https://rt.pumpingstationone.org/Ticket/Display.html?id=4821 4821] | | *** [https://rt.pumpingstationone.org/Ticket/Display.html?id=4821 4821] |
| *** [https://rt.pumpingstationone.org/Ticket/Display.html?id=4813 4813] | | *** [https://rt.pumpingstationone.org/Ticket/Display.html?id=4813 4813] |
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| |
| | | |
| == Minutes == | | == Minutes == |
| | | |
| === Discussion on previous minutes === | | === Discussion on previous minutes === |
− | | + | * NA |
| === Consent Agenda === | | === Consent Agenda === |
− | | + | * All in favor of approving previous minutes |
| === Committee Reports === | | === Committee Reports === |
| | | |
| Reports from [[Committees]] | | Reports from [[Committees]] |
| + | ==== Bylaws committee==== |
| + | * Bylaws committee has drafts that were shared with board |
| + | * Committee is ready to share draft with lawyers |
| + | ** All board members to review bylaws |
| + | ** Some items were split out as a separate project, work continues - e.g. code of conduct / disciplinary procedure, member agreement |
| + | *** Should these things be handled outside of the bylaws committee? |
| + | * Should we get feedback from the lawyers or the members first? |
| + | ** Let's make sure that we understand everything in the bylaws before sending to the membership |
| + | * Are there areas that the bylaws committee wants feedback on from the lawyers? |
| + | ** Nothing specifically - feel pretty good about the |
| + | * Could the committee put together a list of the differences between the version from the lawyers and the latest version? |
| + | ** Addressed somethings that seemed |
| + | ====Safety Committee==== |
| + | * No news. Will do walkthrough when we have access next door |
| | | |
| === Mail === | | === Mail === |
| | | |
| === Financial Report === | | === Financial Report === |
− | * '''Chase Checking:''' | + | * '''Chase Checking:''' $72,313.86 |
− | * '''Chase Savings:''' | + | * '''Chase Savings:''' $73,654.46 |
− | * '''PEX:''' | + | * '''PEX:''' 11219.95 |
− | * '''PayPal:''' | + | * '''PayPal:''' 8783.47 |
| | | |
| === Membership Report === | | === Membership Report === |
− | * '''Starving Hackers:''' | + | * '''Starving Hackers:''' 297 |
− | * '''Full Members:''' | + | * '''Full Members:''' 118 |
− | * '''Total Members:''' | + | * '''Total Members:''' 415 |
− | * '''Quorum:''' | + | * '''Quorum:''' 40 |
| + | |
| + | === Transactions === |
| + | * Comed, Gas, Trash, Rent, Comcast, Adobe, Inutit |
| + | * Brian created report of expenses classified from area to automatically send from quickbooks to directors-only@ |
| + | ** Dave will clear quickbooks-email@ to send reports to directors-only@ |
| + | ** Brian will shift the quickbooks so that area hosts get it on Wednesday, board gets it on Sunday |
| + | ** It's difficult to create reports on unclassified expenses |
| + | * Chase charged us for three ACH user accounts, but should only be two - Simon deactivated ACH on his account |
| + | ** Brian will talk to Chase this week |
| | | |
| === Member Leaving Reason Reports === | | === Member Leaving Reason Reports === |
| + | * Need to save money right now |
| | | |
| === RT === | | === RT === |
| + | * Point requests - currently two points over budget for the year |
| + | ** [https://rt.pumpingstationone.org/Ticket/Display.html?id=4904 4904 - 2/12 Chocolate for Shelly] |
| + | ** [https://rt.pumpingstationone.org/Ticket/Display.html?id=4906 4906 - Gardening by the Bucket for Shelly] |
| + | ** [https://rt.pumpingstationone.org/Ticket/Display.html?id=4907 4907 - Japanese Curry Buccaneer's Galley Gerald] |
| + | ** [https://rt.pumpingstationone.org/Ticket/Display.html?id=4908 4908 - Chocolate Truffles Buccaneer's Galley Gerald] |
| + | ** [https://rt.pumpingstationone.org/Ticket/Display.html?id=4909 4909 - Spend request for Shelly] |
| + | ** All passed unanimously |
| + | ** [https://rt.pumpingstationone.org/Ticket/Display.html?id=4964 4964 Jesse asking to redeem point] |
| + | ** Jennie to grant and redeem member points for Gerald, Jesse, Shelly- and ask Shelly how many points she wants to redeem |
| + | ** [https://rt.pumpingstationone.org/Ticket/Display.html?id=4862 Check to make sure that Ray got his point and it's not a duplicate] |
| | | |
| === New Business === | | === New Business === |
| + | * New Volunteer Authorizers |
| + | ** Jeremy is new hot metal authorizer |
| + | ** Ken is new wood shop authorizer |
| + | |
| + | * Animals, Events, Alcohol Policy review |
| + | ** These were put in place because they were noted in our insurance policy |
| + | ** Animal clause is not in this year's policy |
| + | ** Alcohol policy |
| + | *** Unclear what the current alcohol liability / agreement is with insurance |
| + | *** Don't have the most current version |
| + | *** Refers to serving alcohol and closing the premises, neither of which are particularly relevant |
| + | ** Is there value in revisiting this? |
| + | ** Any changes would go through a member vote |
| + | ** Maybe we should schedule a working session in the future to go through these policies and bylaw, etc. |
| + | *** Jennie will put together a doodle poll to schedule a working meeting |
| + | ** Justin will do more research to find out what the current liquor liability agreement is |
| + | |
| * Area Host Review | | * Area Host Review |
− | * Animals, Events, Alcohol Policy review | + | * Bylaws committee submission to the board |
| + | ** See committee report above |
| + | * Move-in update |
| + | ** Waiting for update from Dan |
| + | ** Justin will schedule a walkthrough when landlord works are complete |
| + | *** Lighting and front door |
| + | **** Waiting on lighting Comed & contractor for more info about the install |
| + | **** We were offered a credit to fix the front door |
| + | ***** Could use this as an opportunity to update keypads |
| + | ** Area Host Review |
| + | *** Area host review will begin tonight - will review applications next meeting |
| + | |
| + | * Old business |
| + | ** CTO update |
| + | *** Inactive member script is in effect and should be running regularly |
| + | *** door code change is next on the list |
| + | **Double reimbursement to Eric B. |
| + | *** More next time we see him |
| + | ** Banking update from Brian |
| + | *** More next week |
| + | ** Lighting update |
| + | *** We sent the paperwork, haven't heard back from contractor/comed |
| + | ** Business cards |
| + | * Old Todos |
| + | **Justin to give Brian a check - Done |
| + | ** Simon to remove ACH from Secretary account; all ACH payments go through president account - Done |
| + | ** Brian will put together a vote for cleaning service - Done |
| + | ** Michael will award points to Gerald & Priscilla and ask Dean to contact Priscilla - Done |
| + | *** [https://rt.pumpingstationone.org/Ticket/Display.html?id=4821 4821] |
| + | *** [https://rt.pumpingstationone.org/Ticket/Display.html?id=4813 4813] |
| + | |
| | | |
− | === Old Business === | + | ==To Do== |
− | * Double reimbursement to Eric B. | + | * All of board to review bylaw drafts |
− | * Door code update | + | * Jennie will put together a doodle poll to schedule a working meeting to discuss policies and bylaws |
− | * Banking update from Brian | + | * Justin will do more research to find out what the current liquor liability agreement is |
− | * Lighting update | + | * Jennie to grant and redeem member points for Gerald, Jesse, Shelly- and ask Shelly how many points she wants to redeem |
− | * Business cards
| + | * [https://rt.pumpingstationone.org/Ticket/Display.html?id=4862 Simon to Check to make sure that Ray got his point and that the ticket is a duplicate] |
| + | * Dave will clear quickbooks-email@ to send reports to directors-only@ |
| + | * Brian will shift the quickbooks report so that area hosts get it on Wednesday, board gets it on Sunday |
| + | * Brian will talk to Chase this week about ACH fees |
| | | |
| == Votes == | | == Votes == |
| + | * Approved member points for Gerald, Shelly |
| + | * Voted 4-2-1 to select a wood shop authorizor |
| + | * Voted unanimously to appoint Ken as wood shop authorizer and Jeremy as Metals Authorizer |