Board Meeting Notes 2016-07-05
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Meeting Start:
Attendance
- Board Members
- Justin
- Michael
- Lyn
- Simon
- Jennie
- Brian
- Dave
- Other Members
- Andrew
- Ken
Agenda
- Check talk page for board meeting notes, see if any discussion on the agenda took place
- Consent Agenda
- Committee Reports
- Read mail
- Financial/membership report
- Review the PayPal and banking transactions
- Member leaving reason reports
- Check RT queue
- New business
- Volunteer Authorizer
- Area Host Review
- Animals, Events, Alcohol Policy review
- Bylaws committee submission to the board
- Move-in update
- Bylaw update
- Old business
- Double reimbursement to Eric B.
- Door code update
- Banking update from Brian
- Lighting update
- Business cards
- Old Todos
Minutes
Discussion on previous minutes
- NA
Consent Agenda
- All in favor of approving previous minutes
Committee Reports
Reports from Committees
Bylaws committee
- Bylaws committee has drafts that were shared with board
- Committee is ready to share draft with lawyers
- All board members to review bylaws
- Some items were split out as a separate project, work continues - e.g. code of conduct / disciplinary procedure, member agreement
- Should these things be handled outside of the bylaws committee?
- Should we get feedback from the lawyers or the members first?
- Let's make sure that we understand everything in the bylaws before sending to the membership
- Are there areas that the bylaws committee wants feedback on from the lawyers?
- Nothing specifically - feel pretty good about the
- Could the committee put together a list of the differences between the version from the lawyers and the latest version?
- Addressed somethings that seemed
Safety Committee
- No news. Will do walkthrough when we have access next door
Financial Report
- Chase Checking: $72,313.86
- Chase Savings: $73,654.46
- PEX: 11219.95
- PayPal: 8783.47
Membership Report
- Starving Hackers: 297
- Full Members: 118
- Total Members: 415
- Quorum: 40
Transactions
- Comed, Gas, Trash, Rent, Comcast, Adobe, Inutit
- Brian created report of expenses classified from area to automatically send from quickbooks to directors-only@
- Dave will clear quickbooks-email@ to send reports to directors-only@
- Brian will shift the quickbooks so that area hosts get it on Wednesday, board gets it on Sunday
- It's difficult to create reports on unclassified expenses
- Chase charged us for three ACH user accounts, but should only be two - Simon deactivated ACH on his account
- Brian will talk to Chase this week
Member Leaving Reason Reports
- Need to save money right now
RT
- Point requests - currently two points over budget for the year
- 4904 - 2/12 Chocolate for Shelly
- 4906 - Gardening by the Bucket for Shelly
- 4907 - Japanese Curry Buccaneer's Galley Gerald
- 4908 - Chocolate Truffles Buccaneer's Galley Gerald
- 4909 - Spend request for Shelly
- All passed unanimously
- 4964 Jesse asking to redeem point
- Jennie to grant and redeem member points for Gerald, Jesse, Shelly- and ask Shelly how many points she wants to redeem
- Check to make sure that Ray got his point and it's not a duplicate
New Business
- New Volunteer Authorizers
- Jeremy is new hot metal authorizer
- Ken is new wood shop authorizer
- Animals, Events, Alcohol Policy review
- These were put in place because they were noted in our insurance policy
- Animal clause is not in this year's policy
- Alcohol policy
- Unclear what the current alcohol liability / agreement is with insurance
- Don't have the most current version
- Refers to serving alcohol and closing the premises, neither of which are particularly relevant
- Is there value in revisiting this?
- Any changes would go through a member vote
- Maybe we should schedule a working session in the future to go through these policies and bylaw, etc.
- Jennie will put together a doodle poll to schedule a working meeting
- Justin will do more research to find out what the current liquor liability agreement is
- Area Host Review
- Bylaws committee submission to the board
- See committee report above
- Move-in update
- Waiting for update from Dan
- Justin will schedule a walkthrough when landlord works are complete
- Lighting and front door
- Waiting on lighting Comed & contractor for more info about the install
- We were offered a credit to fix the front door
- Could use this as an opportunity to update keypads
- Lighting and front door
- Area Host Review
- Area host review will begin tonight - will review applications next meeting
- Old business
- CTO update
- Inactive member script is in effect and should be running regularly
- door code change is next on the list
- Double reimbursement to Eric B.
- More next time we see him
- Banking update from Brian
- More next week
- Lighting update
- We sent the paperwork, haven't heard back from contractor/comed
- Business cards
- CTO update
- Old Todos
To Do
- All of board to review bylaw drafts
- Jennie will put together a doodle poll to schedule a working meeting to discuss policies and bylaws
- Justin will do more research to find out what the current liquor liability agreement is
- Jennie to grant and redeem member points for Gerald, Jesse, Shelly- and ask Shelly how many points she wants to redeem
- Simon to Check to make sure that Ray got his point and that the ticket is a duplicate
- Dave will clear quickbooks-email@ to send reports to directors-only@
- Brian will shift the quickbooks report so that area hosts get it on Wednesday, board gets it on Sunday
- Brian will talk to Chase this week about ACH fees
Votes
- Approved member points for Gerald, Shelly
- Voted 4-2-1 to select a wood shop authorizor
- Voted unanimously to appoint Ken as wood shop authorizer and Jeremy as Metals Authorizer