Board Meeting Notes 2021-01-19

Board Meeting Minutes
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Attendees

• Board Members

• Other Members

Agenda

2. Member Count & Financials

- xxx members

- Savings:

- Checking:

- PayPal:

- PEX:

3. Mail Check

a.

4. Votes

- The first Director at Large special election took place last Tuesday 1/12/21. Jennie Plasterer was elected for the Director at large postion.

- One of our previous Directors, Robert German, has stepped down; therefore, a second Director at Large position is open for nominations. Announcements for nominations went out on Thursday 1/14/21 and an email blast went out on Saturday 1/16/21. The timeline for this election is as follows:

   1/14: Nominations for Director-at-Large begin.

   1/28, EOD: Nominations close.

   2/2: Candidates are encouraged to make a statement at the online member meeting on February 2nd at 8pm. Link for this meeting will be posted on the slack announcements channel.

   2/4: Ballots will be sent to membership via email.

   2/9: At the conclusion of the member meeting (8:30pm), voting will close, votes will be tallied, and the new Director announced.

5. Officer & Team Lead Updates

GENERAL OPERATIONS:

 - No update yet on the roof. Andrew Morris has yet to receive a call back from the roofer.

 - Andrew Morris noticed the Wood Shop boiler was not venting properly. He attempted to fix the problem with the draft, but is still not 100% sure if it is venting into the building. 

 - Electronics lights are in rough shape. There are approximately only three fixtures working in the electronics area. It is probably time to convert them to LEDs as was (mostly) done in General.

 - Lockout-tagout stations are hung and stocked. We’ll need to come up with communication about using those.

 - Andrew Morris is in the process of drafting a hazardous materials policy for future comment and discussion. No timeline on set on the completion of this policy.

TECH TEAM:

MEMBER MANAGEMENT TEAM:

- Nathan Upchurch [Scholarships]

TREASURY TEAM:

PR TEAM:

EDUCATION TEAM:

- Aushra Abouzeid would like the board to get a paid Zoom account for PS1. Currently PS1 relies on members personal or work related video conference accounts. Aushra looked into the the different options and the cheapest is $150 per year. She thinks this should come out of the IT budget. Her findings on zoom are the following:

   Lowest “pro” tier:
   $150/ year
   Host up to 100 participants
   Group meetings for up to 30 hours
   Social Media Streaming
   1 GB Cloud Recording (per license)

   Next tier up:
   $200/ year
   Host up to 300 participants
   Single Sign-On
   Recording Transcripts
   Managed Domains
   Company Branding
   All features included in Pro and more

6. Updates from outside board meetings

a. Robert German stepped down as Director-at-large on 1/12/21.

b. The board had a closed meeting on Saturday 1/16/20

7. Discussion Topics (new & existing)

a. Dave noticed that the PS1 official mailbox is unlocked

b. MMT volunteers needed - The MMT is missing many volunteer positions as three are now currently on the board. The board reached out to John Papiewski, Max Rashes, Daniel Martinez Olivas, and Lilly Corr. [STATUS]

c. Alana Kolar expressed interest in volunteering for one of the following teams: MMT, Treasury, or Education/Safety or General Operations.

d. Aushra Abouzeid's request for video conference service.

e. Nathan Upchurch scholarship update

f. Sean's Pex Card

g. Chicago Reader Campaign

h. Waste Management Ticket