Board Meeting Notes 2021-02-02

Board Meeting Minutes
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Attendees

Board Members

David Earl

Nathan Upchurch

Kevin Huemann

Jennie Plasterer

Dave Soloman

James Lamken

Other Members

Sean Blum

Andrew Morris

Sky Nova

Simon Cygielski

Scott Yoder

Lou Kolar

Agenda

1. Discuss & Approve previous board meeting minutes

No objections were noted to the previous board meeting minutes

2. Member Count & Financials

- 426 members

- Savings: $114,172.18

- Checking: 11,505.24

- PayPal: $7,692.97

- PEX: $19,925.96

3. Mail Check

a. Mail was not collected before the board meeting

4. Votes

Membership Votes

• One of our previous Directors, Robert German, has stepped down; therefore, a second Director at Large position is open for nominations. Announcements for nominations went out on Thursday 1/14/21 and an email blast went out on Saturday 1/16/21. The timeline for this election is as follows:

   1/14: Nominations for Director-at-Large begin.

   1/28, EOD: Nominations have closed. Ed Bennett and Chris Iacullo for Director at Large.

   2/2: Candidates are encouraged to make a statement at the online member meeting on February 2nd at 8pm. Link for this meeting will be posted on the slack announcements channel.

   2/4: Ballots will be sent to membership via email.

   2/9: At the conclusion of the member meeting (8:30pm), voting will close, votes will be tallied, and the new Director announced.

Board Votes

• The board voted to replace volunteers on the Member Management Team. The applicants were Alana (Lou) Kolar, Daniel Martinez, and Scott Yoder. Daniel has been on the MMT prior and Alana and Scott were at the board meeting to discuss the position. Lou expressed that she is worried about accountability with only three team members and answering questions in a timely fashion and would like to look into adding a fourth member possibly in the future. She said she is available most Tuesdays if needed. Scott has been a member for a year and is retired; therefore, he has more time to devote to volunteering on MMT. His background is in marketing in the retail space and he was also an engineer.

• Board Vote Results:
  • Alana (Lou) Kolar as MMT Team Lead. In Favor

5. Officer & Team Lead Updates

GENERAL OPERATIONS:

TECH TEAM:

MEMBER MANAGEMENT TEAM:

TREASURY TEAM:

PR TEAM:

EDUCATION TEAM:

7. Discussion Topics (new & existing)

1. New MMT members
2. communications team members
3. merging of PR with communications
4. vote to renew lease
5. vote on scholarship recipients, both new applicants and prior cohort
6. Diversity in Membership
7. Audit of volunteers in WA