Board Meeting Notes 2021-02-02
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Attendees
Board Members
- David Earl
- Nathan Upchurch
- Kevin Huemann
- Jennie Plasterer
- Joe Mertz
- Dave Soloman
- James Lamken
Other Members
- Anthony
- Sky Nova
- Sean Blum
- Andrew Morris
Agenda
1. Discuss & Approve previous board meeting minutes
No objections were noted to the previous board meeting minutes
2. Member Count & Financials
- 426 members
- Savings: $114,172.18
- Checking: $12,110.02
- PayPal: $7,692.97
- PEX: $19,652.00 (many months ago)
3. Mail Check
a. Mail was not collected before the board meeting
4. Votes
- The first Director at Large special election took place last Tuesday 1/12/21. Jennie Plasterer was elected for the Director at large postion.
- One of our previous Directors, Robert German, has stepped down; therefore, a second Director at Large position is open for nominations. Announcements for nominations went out on Thursday 1/14/21 and an email blast went out on Saturday 1/16/21. The timeline for this election is as follows:
1/14: Nominations for Director-at-Large begin.
1/28, EOD: Nominations close.
2/2: Candidates are encouraged to make a statement at the online member meeting on February 2nd at 8pm. Link for this meeting will be posted on the slack announcements channel.
2/4: Ballots will be sent to membership via email.
2/9: At the conclusion of the member meeting (8:30pm), voting will close, votes will be tallied, and the new Director announced.
5. Officer & Team Lead Updates
GENERAL OPERATIONS:
TECH TEAM:
MEMBER MANAGEMENT TEAM:
TREASURY TEAM:
PR TEAM:
EDUCATION TEAM:
6. Updates from outside board meetings
a.
b.
7. Discussion Topics (new & existing)
a. Dave noticed that the PS1 official mailbox is unlocked. According to others on the board, this is not an issue. PS1 has never locked the mail box. The board also discussed the need for a mail policy, however, Jennie said she would place a sign on the door informing members that they can't send personal mail to pumping station one.
b. MMT volunteers needed - The MMT is missing many volunteer positions as three are now currently on the board. The board reached out to Max Rashes, and Daniel Martinez Olivas. Daniel expressed interest in being on the MMT but Max did not. David said he will be reaching out to John Papiewski, and Lilly Corr. We also got a few other volunteers that may be interested in MMT through our info@ email address. David to reach out to them to determine where they would be a good fit. Alana Kolar may be interested in MMT.
c. Aushra Abouzeid's request for video conference service.
- David expressed interest in looking into more free options if possible. David stated he would look into some other options. Joe believes that if purchasing of this software does not come out of the tech budget, that it needs to be put up for a member vote.
d. Nathan Upchurch scholarship update
- The board agreed to discuss scholarships offline
e. Sean's Pex Card
- According to Jennie, a Pex card has been ordered for Sean. The delivery date is unknown. Jennie explained that she needs to activate the card once Sean receives it.
f. We received an email from Waste Management expressing concerns with our dumpster being overfilled. Andrew Morris will be reaching out to them to figure out how many days the dumpster is collected and which days we are overfilling the dumpster.
g. Dave Soloman still did not have google drive or email access and Joe and Nathan needs google drive access. Sky Nova said she would look into and get them the access they needed.
h. Andrew Morris has applied for a grant through his company for Pumping Station One. The board will be helping Andrew fill out the grant.
i. The City Arts grant through the City of Chicago will also be offering general operating expenses and PS1 may qualify under the cultural section. The board will be investigating.
j. David expressed interest in finding someone or an organization that may be able to assist PS1 in grant writing. He mentioned Donor's forum. Anthony also explained that he may have contacts that could help with grant writing. David and Anthony to discuss offline.
k. David expressed interest in creating project canvas courses for new members to be able to take and get started with a beginners project. The board will be reaching out to Aushra as the Education lead to discuss.