Changes

* A new vote should go here: [[2014 Votes]] (or the equivalent page for the current year)

* A new vote should go here: [[2014 Votes]] (or the equivalent page for the current year)

* When a vote is officially proposed (usually at a member meeting, though mailing list works as well) - that is, the vote date is announced and there will be no further changes to the language, an email informing the membership of the vote (and soliciting electronic votes) goes out.

* When a vote is officially proposed (usually at a member meeting, though mailing list works as well) - that is, the vote date is announced and there will be no further changes to the language - an email informing the membership of the vote (and soliciting electronic votes) goes out.

** 2015 note: This has been transitioned from Zoho to the new members.pumpingstationone.org site.

* This email needs to be sent at least 5 days before the vote - so the Thursday before a Tuesday vote.

* To send the vote notification email, select "Mass Mail" from the dropdown menu when logged in to the members.pumpingstationone.org. Edit an existing vote email changing the dates (they're in bold), save, and send to full members.

* Make a note of the quorum on the day that you send out the proxy statement.

* I keep a tally of votes in a google spreadsheet - tracking votes in person, electronic and proxy (A list of proxied votes is maintained in another spreadsheet. This should be checked periodically to make sure the names on it belong to current members).

* I keep a tally of votes in a google spreadsheet - tracking votes in person, electronic and proxy (A list of proxied votes is maintained in another spreadsheet. This should be checked periodically to make sure the names on it belong to current members).

** 2015 update: I have started storing the results, including the proxy vs. in person breakdown, in the member minutes.

** 2015 update: I have started storing the results, including the proxy vs. in person breakdown, in the member minutes.

** Proxies should be emailed directly to the secretary@ email account.  

** Proxies should be emailed directly to the secretary@ email account.  

* Once the voting is done, update [[2014 Votes]] as well as the votes page. I also generally note whether a vote passed in the minutes and on the vote page. Mailing list announcement also isn't a bad idea.

* Once the voting is done, update [[2016 Votes]] as well as the votes page. I also generally note whether a vote passed in the minutes and on the vote page. Mailing list announcement also isn't a bad idea.

=== Checks ===

=== Checks ===