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== Online accounts ==
== Online accounts ==
=== Zoho ===
=== Zoho ===
Zoho account names are set to "President", "Vice President", et cetera. This is so actions aren't attached to individual people.
Zoho account names are set to "President", "Vice President", et cetera. This is so actions aren't attached to individual people. Zoho has been decommissioned so this is irrelevant.
== Annual Report ==
== Annual Report ==
To file an amended annual report, you (quite literally) fill out the annual report with the new information and write "AMENDED" at the top. Mail it in like normal.
To file an amended annual report, you (quite literally) fill out the annual report with the new information and write "AMENDED" at the top. Mail it in like normal. You must do this after the new board is elected. Update (May 2015): Do not do this. According to the Illinois Secretary of State's office, amending the annual report is unnecessary since our registered agent or address has not changed. A new annual report must be filed at the end of the year, which will list the soon-to-be-outgoing Board.
You must do this after the new board is elected.
== Business Cards ==
== Business Cards ==
* A new vote should go here: [[2014 Votes]] (or the equivalent page for the current year)
* A new vote should go here: [[2014 Votes]] (or the equivalent page for the current year)
* When a vote is officially proposed (usually at a member meeting, though mailing list works as well) - that is, the vote date is announced and there will be no further changes to the language, an email informing the membership of the vote (and soliciting electronic votes) goes out.
* When a vote is officially proposed (usually at a member meeting, though mailing list works as well) - that is, the vote date is announced and there will be no further changes to the language, an email informing the membership of the vote (and soliciting electronic votes) goes out.
** Currently I'm doing this in Zoho, using an email template and a macro. This will hopefully be changing before too long.
** 2015 note: This has been transitioned from Zoho to the new members.pumpingstationone.org site.
* I keep a tally of votes in a google spreadsheet - tracking votes in person, electronic and proxy (A list of proxied votes is maintained in another spreadsheet. This should be checked periodically to make sure the names on it belong to current members).
* I keep a tally of votes in a google spreadsheet - tracking votes in person, electronic and proxy (A list of proxied votes is maintained in another spreadsheet. This should be checked periodically to make sure the names on it belong to current members).
** 2015 update: I have started storing the results, including the proxy vs. in person breakdown, in the member minutes.
** Proxies should be emailed directly to the secretary@ email account.
** Proxies should be emailed directly to the secretary@ email account.
* Once the voting is done, update [[2014 Votes]] as well as the votes page. I also generally note whether a vote passed in the minutes and on the vote page. Mailing list announcement also isn't a bad idea.
* Once the voting is done, update [[2014 Votes]] as well as the votes page. I also generally note whether a vote passed in the minutes and on the vote page. Mailing list announcement also isn't a bad idea.