Board Meeting Notes 2012-11-19

Board Meeting Minutes
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Meeting start: XX:XX pm

Agenda

Old Business

• Tim
  • Status of money owed by the old landlord.
  • Status/result of motorcycle talk with Jordan.

• Patrick
  • Cleaning service status. (Why is this referenced for both Patrick and Shawn?)
  • Status of process server.

• Dan
  • Welding area status
  • Status of letter to Tony about getting the lighting in the warehouse fixed.

• Steve Finkleman

• Shawn
  • Has the old maid service tried to charge us?
  • Find a new maid service

• Eric
  • Status of the Google Drive on the space's domain: we have to be a 501(c)(3) with updated info in the IRS website to be eligible to get it for free. Since we are working on that... deferred.

• Steve Farkas
  • Audit status
  • finance tracking going forward
  • Tax exemption letter
  • Organization of the PS:1 banking records
  • Tally of missing money

• Unassigned
  • Change address update.
  • We need to verify the code status of the fire door in the metal shop
  • We need to improve our implementation of the tool certification process.
  • inventory and ownership status of old landlord's stuff left on our side.
  • Bill-of-materials for the workshop build-out
  • Status of bylaw re-codification; scanning/drop-boxing of official PS:1 documents; and getting copies of those documents to the lawyers
  • Insurance status
  • Lighting in the warehouse area
  • Status of Jordan's motorcycle?
  • We need to announce at the main meeting that members should not buy things without getting it approved first.

New Business

• Financial/membership report
• Create a metal area host? Mike Warot is a candidate.
• Chicago Museum Exhibitors Group has asked to have a meeting at PS:One on Thursday, December 6th. Should we?
• invoice from Pete's Heating for the air compressor and thermostat changes.
• Eric: look into how the internet-enabled thermostat works.
• Status of repayments?
• Does Ryan Pierce's request for reimbursement for the draft system require a member vote or should it be handled another way?

Minutes

• Discussion has occurred on the director's list about the wording of the letter to the old landlord.
  • The wording seems to be finished and it just needs to be delivered.
• The welding area has been progressing.
  • we have a welding curtain and lighting is in the process of being installed
  • some members have been frustrated at not being able to get certified
  • Dan figured he'll be done some time this winter.
• We want to ask the area managers to work on getting
• $1785.00 is the quote from the landlord's guy to fix the lighting in the warehouse.
  • we will be looking for alternatives but we do need to pay the guy for working on the hot water heater.
• Shawn gave the financial report
• We are looking at getting Google apps for non-profits as an alternatives but we may have to wait until we have our own 501c3 status
• Steve is still working on auditing our finances but he is making progress
• Area hosts need to identify what kinds of things we need and where it needs to come from.
• We need to do the paperwork to get a tax exemption letter from the state.
• Steve is still waiting for more insurance quotes.
  • He is going to have us bound for liability insurance immediately.
• Steve will be giving Tim a copy of the check's he's cashed.
• The board all agreed to create a metal area host.
  • Mike has been nominated.
  • We will be opening it up for other people to ask to be considered for the position.
• The board agreed that it is ok for the museum group to have their get-together at the space.
• Eric will be looking into how the Internet enabled thermostat works.
• Ryan's request for reimbursement request does need to be a full member vote.
• There has been an issue with a member using tools uncertified, unsafely, and in an inconsiderate manner.
  • The board will discuss it with him.

• • Membership Report -
    • Full Members:
    • Starving Hacker:
    • Friends of PS1:
    • Total:

Meeting start: XX:XX pm