Board Meeting Notes 2013-01-22

Board Meeting Minutes
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Meeting start:

Attendance

• Eric Stein
• Bryanna Denney
• Steve Farkas
• Jesse Seay
• Ed Bennett
• Josh Krueger
• Adam Dzak

Agenda

• read mail
• Financial/membership report
• Review the paypal and banking transactions.
• Check the money@pumpingstationone.org inbox weekly.
• Go over the thread on the mailing list about tidy shop proposals. What do we think? Did Colin propose a vote yet or was it just informational? Would this have resolved the existing conflicts?
  • Tidy shop procedure getting deferred.
• Heating in the front room is not turning on downstairs, pipes may freeze any time soon. Need heat fixed ASAP. Check temperatures. Patrick Callahan reports that the landlord is going to have a guy look at it. We should go over our lease and determine if we are legally required to pay for the repairs or if it's supposed to be on on him.
  • Appears to be quasi-fixed. Further action is going to be deferred.
  • All present Board members voted to let Shawn continue buying small products relating to keeping heat in and cold out. Considering this part of general space improvements.
• Nobody should be turning off the heat in the back shop room when they leave. It's winter. Stop that. Tell the general public about it.
  • Put sign on thermostat (Indiana Steve)
  • Say in public meeting
  • Put on listserv
• Go over the "Things the next board should deal with" list from the meeting of the 15th, it has a lot of stuff we have to be aware of.
  • Aware, but am not currently dealing with it
• Go over how the safe space process works and the history of how we've used it, so that people are aware of it. We have some conflicts to deal with soon and it's important that the whole board is aware of how this works.
  • Planning for meeting to address this.
• Make sure everyone's emails to everyone else on the board is wrapped up (at some point in the evening) so everyone should go over their set of things they asked each other for and make sure it's all going to get covered asap.

Old Business

• Audit status (Indiana Steve)
  • Steve is going to contact Sacha to clear up confusing incoming transactions
• Status of repayments (Indiana Steve)
• New historical books (Indiana Steve)
• Lighting in the warehouse area (Dan and Tim). Update via Eric: Dan is getting quotes for LED lighting this week. More info next week.
  • Moving
• Change of registered agent (Tim). This may need to be taken over by Eric. Status on that?
• Status of money owed by the old landlord. (Tim). Eric will request update on this.
• Did Steve Farkas buy the printer? I believe he said he would. -Eric
  • Giving Steve personal fedex box (Eric)
• Ryan Pierce bar reimbursement? Did that happen?
  • Yes, Ryan did get reimbursed.

New Business

• Column w/MAKE - Adam, tell us about that
  • Adam writing article and is in contact with them
• Adrianna may want to talk to us, check in with her.
• Meetup.com group should be recreated - not good that we let it lapse. (Adam)
• Check on dumpster, are we getting that emptied regularly?
  • Yes, it looks like it is getting emptied regularly.
• Getting a quote from a janitor Hailey knows, what's the status on that. We want someone to do the trash and clean the bathrooms regularly.
• Has everyone updated the "The Board" page about themselves? It may make sense to make the page have pictures of us on it, so people know who is who.
• Do we all have contact info for everyone on the board, phone #'s and email is enough.
  • Posting on thread (Eric)
• Need to contact Ish for the following:
  • Needs passwords for amazon (just need to find email attached to it, and can reset password)
  • Pumping donations
• Wiki
  • Media wiki not being backed up (Josh)
  • Migrating off of Ryan's machine (Josh)
• Board Homework
  • read the misbehavior amendment
• Chiditarod - Adam asking if we can auction out starving memberships
  • Silent auction
  • Under board jurisdiction to give out because we have dominion over membership points
  • Present board votes in agreement
• Thought-con - Adam asking if we can have a table at this convention
  • Board needs more information (Adam)

Backburner

• Change our address everywhere (List of places here: https://atrium.schoolfactory.org/ps1/node/104580)
• inventory and ownership status of old landlord's stuff left on our side.
• Check in with Area hosts about their ideas for the tool certification process at their next meeting. (Tim)
• information fragmentation (wiki, gdocs, calendars, dropbox, mailing lists)
• move the annual meeting to december in the bylaws.
• Dwolla as a payment option? Some people hate paypal enough to not join. Don't do this if you can't set up a subscription in it.

Minutes

• There was no mail.
• Steve gave the financial report
• Tidy space is being deferred
• Heating in front is putting on the backburner
  • All present Board members voted to let Shawn continue buying small products relating to keeping heat in and cold out
• Need to give public notice about heat in back
  • Put sign on thermostat (Indiana Steve)
  • Say in public meeting (Eric)
  • Put on listserv (Eric)
• List of next board
  • Aware, but am not currently dealing with it
  • Dan still thinks that Ish be invited back to space
  • May be a good idea to talk about how the board has asked people to leave in the past
• Audit
  • Ask ish for below
    • Needs passwords for amazon (find email attached to it, and can reset)
    • Pumping donations
  • Steve contact Sacha for money coming in
• Rhys
  • Media wiki not being backed up (Josh)
  • Migrating off of Ryan's machine (Josh)
• Dan light thing (moving off of board)
• Did steve buy printer?
  • Eric providing printer delivery location
• Meetup.com recreated (Adam)
• Adrianna wants to talk to us (but not present, is deferred)
• Garbage
  • Not picking up often enough?
  • Someone else putting in our dumpster?
  • Looks like the garbage was picked up
• Talk to Janitor
  • Still need to get recommendation from Hailey (Hailey)
• Start thread about contact info (Eric)
• Invite everyone to directors list (Josh)
• Backburner is being deferred
• Homework, read the misbehavior amendment
• Safe space process being deferred to after public meeting
• Ryan did get reimbursed for the bar
• Hackerspace blog
  • Adam talking to make.
• Sacha talking to lister of Shopbot. Will do vote proposal if/when it can be purchased.
• Adam asking to give out starving hacker memberships for Chididerod
  • Silent auction
  • Under board jurisdiction to give out because we have dominion over membership points
  • Present board votes in agreement
• Adam asking about thought-con.
  • Board decided that they want more info (Adam)
• Safe space meeting at 9pm
  • What it is
  • How it's gotten used in the last year
  • How it's gotten used in the past

• • Membership Report -
    • Full Members:
    • Starving Hacker:
    • Friends of PS1:
    • Total:

Meeting end: 8:00pm