Board Meeting Notes 2013-04-09

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Board Meeting Minutes
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Meeting start: 7:07

Attendance

Board Members

  • bry
  • Eric
  • hailey
  • josh
  • farkas
  • Jesse
  • Adam
  • ed

Other Members

  • Avner
  • nyssa (brys friend)
  • Tim

Agenda

  • read mail
  • Financial/membership report
  • Review the paypal and banking transactions.
  • Check the money@pumpingstationone.org inbox weekly.
  • Review Trello board, report progress made.

New Business

  • Appointing co-hosts to big areas (Hailey)
  • Membership quitting message (Bry)
  • Safe Space Agreement (Jesse)
  • Suggested Change to Naming Convention for Meeting Notes: i.e. 130904 instead of 04-09-13 (Jesse)

Old Business

  • Kitchen build out. What were we planning on discussing about this that we didn’t get a chance to last week?
  • Audit status/ Status of repayments / New historical books (Indiana Steve)
  • Status of money owed by the old landlord. (Tim). Eric will request update on this.
  • Wiki status: Migration, Backups? (Josh) - Eric, Steve, and Josh have been talking to Singlehop about getting us a cheaper deal on a decent VPS. Any progress?
  • THOTCON 2013 table - Who is manning it.
    • Josh is working on the details. (Josh)
  • Get all of the tax returns from School Factory (Eric)
  • CRM update from Adam (we should all get together and do some basic training/strategizing)
    • Paperwork is in the works.
  • PS:1 Meetup.com has been stolen and is being passed off as another thing now.
    • Sacha said he will be talking to her. Any word on that yet?
  • CorelDraw toast on laser PC? Did we ever buy that? Who did if so? Steve, do we have records of buying that? Adam mentioned getting deals on software at our last meeting. Can we do that here?
    • Steve will talk to School Factory for non-profit paperwork. (Steve)
  • Electrician to fix not-up-to-code issues. How much can we spend on this? It's (in Eric's opinion) a pre-requisite to doing shop improvements including putting up walls for specific areas. Eric can negotiate with the electrician, bring quote back to the board.
    • Board generally approves this. Eric will come back with proper quote (Eric).
  • Did we hear from patrick? He was getting heating quote and plumbing fix quote. He's paying $95 for the heating quote. We should reimburse him for the costs of the quote.

Backburner

  • Change our address everywhere (List of places here: https://atrium.schoolfactory.org/ps1/node/104580)
  • inventory and ownership status of old landlord's stuff left on our side.
  • Check in with Area hosts about their ideas for the tool certification process at their next meeting. (Tim)
  • information fragmentation (wiki, gdocs, calendars, dropbox, mailing lists)
  • move the annual meeting to december in the bylaws.
  • Dwolla as a payment option? Some people hate paypal enough to not join. Don't do this if you can't set up a subscription in it.
  • Go over the "Things the next board should deal with" list from the meeting of the 15th, it has a lot of stuff we have to be aware of.

Minutes

  • Read mail
  • Trello board
    • Eric still working on cameras and saw stop registration
    • we discussed trello vs CRM task manager
    • scheduling heck for area host meeting- perhaps we need co-hosts
    • josh may have donation contacts for our IT needs
    • change of agent is done
  • talked about cohosts for areas- discussed assistants/ subs/ proxy hosts-- hailey will take another shot at organizing an area host meeting , asking the hosts to send a delegate if they can't make it.
  • bry read email from member who shared the reasons they quit- had a lot to do with the non-inclusive culture of ps1 regulars
  • safe space: Jesse talked about comments she's gotten on it- how a previous member has said she will be willing to return if we had a documented way to deal with member harassment- we all agreed to review it again before next weeks meeting
  • Membership Report -
    • Full Members:62
    • Starving Hacker: 120
    • Friends of PS1: 2
    • Total: 184

Meeting end: 8:00

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