Board Meeting Notes 2013-04-30

Board Meeting Minutes
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Meeting start: 7:11

Attendance

Board Members

• bry
• hailey
• adam
• josh
• jesse
• ed
• steve (arrived at 7:17)
• eric (arrived at 7:19)

Other Members

• avner
• tucker
• matt triano
• tom
• janet
• tim- arrived towards the end
• jay- arrived towards the end
• new visitor

Agenda

• read mail
• Financial/membership report
• Review the paypal and banking transactions.
• Check the money@pumpingstationone.org inbox weekly.
• Review Trello board, report progress made.

New Business

• Job board for external entities to list jobs on, paid, time limited? Both a resource for our members and a source of revenue. We talked about a physical board last meeting, but did someone respond and are we going to do this?
• Christina's maker fair- Steve Finkle says we should try to man some booths

Old Business

• Audit status/ Status of repayments / New historical books (Indiana Steve)
• Get all of the tax returns from School Factory (Steve)
  • Sacha said he will be talking to her. Any word on that yet?
• Electrician to fix not-up-to-code issues. How much can we spend on this? It's (in Eric's opinion) a pre-requisite to doing shop improvements including putting up walls for specific areas. Eric can negotiate with the electrician, bring quote back to the board.
  • Board generally approves this. Eric will come back with proper quote (Eric). He's working on the TODO list at 3519 Electrical Work.

Backburner

• Status of money owed by the old landlord. (Tim). Eric will request update on this.
• move the annual meeting to december in the bylaws.
• Go over the "Things the next board should deal with" list from the meeting of the 15th, it has a lot of stuff we have to be aware of.

Minutes

• read mail
• still waiting on sacha to get our meetup group back
• bry will ask will to make signs
• need to make lists for close-up procedure - Hailey will do this
  • close windows
  • turn off lights
  • make sure doors are locked
• get the financial history data to our lawyer -steve will send it to him tonight
• if hailey can use her debit card she will buy the eyewash stations
• updating safe space agreement
  • jesse will send to kathy for advice
• Pitchfork donation for shifts for last year not properly sent through school factory- Steve
• josh is in progress on getting new private server for wiki- we have new public server already
• secretary of state paperwork- no progress
• steve still working on fixing amazon payments
• eric still working on finding proper model for cameras
• eric still working on sawstop registration- avner volunteered to take that over
• get all members on trello? eric thinks it is good.
• steve went over financial report
• sacha tabled his vote
• voted unanimously to spend $30 on materials for physical job board
• ed- says we need to brace ourselves for the AC fixing and maintenance costs
• we're having communication issues with tony's handyman- steve is going to ask for a dated invoice
• refund for person who had paypal probs
• tim-first aid kit is bad- proposes offering member point for a member who will evaluate our first aid kits and replenish them
  • we voted unanimously to offer a point to whatever member does this
• audit status- in progress
• electrician- eric emailed us his wiki link- we will discuss this at the area host meeting
• suing old landlord
  • waiting on giving it to our lawyer until bylaws are finished
• info fragmentation- mentioned because at the end of last year things were worse- things are better now

• Membership Report -
  • Full Members: 71
  • Starving Hacker: 134
  • Friends of PS1: 1
  • Total: 206

Meeting end: 7:59