Board Meeting Notes 2014-07-01

Board Meeting Minutes
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Meeting Start:

read mail
Financial/membership report
Review the paypal and banking transactions.
Check money@pumpingstationone.org
Member leaving reason report
Check RT queue
Review Trello board, report progress made.
review complaints@pumpingstationone.org
check talk page for board meeting notes, see if any discussion on the agenda took place
new business
old business

Points for Noony. In Trello.
Jaypee payment - RT #509
Authorize funds to fix laser extraction.
- Skilton has recommended holding off for a time - There is a temporary solution in place.
New air conditioner for lounge - let's just authorize some money and replace this.
- "Spending money from the general fund necessary to keep the organization's property in good working order and functioning in fulfillment of the organization's mission"
Approve $300 more for AC service stuff. Brings total to $600

Meeting begins at 19:00
Mail
- Pex cards are here
- Electric bill for like three months ago
Report from noony
- Serious problem with paypal. Status of paypal statements?
  - Noony says the bookkeeper asked for monthly statements from paypal from inception of account to current. Hef and Steve both say the statements are not available.
  - Noony will ask bookkeeper if beginning/ending balance for each month is sufficient
  - Adding bry to Chase account so she can handle management actions at a downtown branch.
- We will file taxes before 501c3 proceedings begin.
- From lawyer - getting new engagement letter
- Bylaws are in our courts
- Talking about 501c3 - we need to draft a 1023 form
- Need to reconcile total of Ish's debacle
Member leaving reasons
- Saving up for a wedding!
RT queue
- Member point request for Skilton
Trello
- Rent overpayment - Steve says that the ACH payment is back to normal. We're all good
- ComEd - steve is calculating actual numbers and getting in touch with Tony
- Refund 2 months membership for Angela - Done
- Talk with area hosts about pex cards - Bry sent an email
- Add area hosts to list - done
- Uline order - in progress
- audit zoho - need to email discontinued memebrs
- hef's going to delete the website & tech trello
Member points
New business
- Skipping noony's points
- Jaypee - Hef is handling
- Laser extraction funds - Holding off for now
- New air conditioner for lounge - we are buying a new one
Meeting ends at 19:47

Member points
- 4 points for Ryan
- 1 point for Skilton
- 3 points for FitterDave
- 2 points for Jesse
- 1 point each for Skilton and Jason for fixing laser exhaust
Spend $144 for Meetup group for 12 months - 5 members yes, 1 present
Up to $300 for a new air conditioner for the lounge - All present board members vote in favor

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