Board Meeting Notes 2017-07-18

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Board Meeting Minutes
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Meeting Start:

Attendance

  • Board Members
    • Andrew
    • Brian
    • Ray
    • Carl
    • Ed
    • Jonathon
    • Simon
  • Other Members
    • Wolf
    • Anna
    • Tom

Agenda

  • Check talk page for board meeting notes, see if any discussion on the agenda took place
  • Consent Agenda
  • Committee Reports
  • Read mail
  • Financial/membership report
  • Review the PayPal and banking transactions
  • Member leaving reason reports
  • Check RT queue
  • New business
  • Old business

Minutes

Discussion on previous minutes

Consent Agenda

  • Last meeting's minutes were approved by the board

Committee Reports

Reports from Committees

Report from Insurance Committee

  • Met with Paul at law firm
  • They are working on providing analysis of our policies, bylaws, insurance, and assessing potential risks.
    • Specific insurance policy recommendations - coverages, riders, policy limits, possible exclusions.
    • Contact information concerning reputable insurance providers in the nonprofit space.
    • Review of PS1’s current member/participant waivers.
    • Assessment of PS1 current equipment and facility use protocols, training, and related safety considerations.
    • Consideration of PS1’s egalitarian, democratic, sociologically “flat” culture vis a vis the growing need for structural oversight and direction by the Board of Directors.
    • Liability considerations related to leaders, directors, officers, teachers, equipment lenders
    • Clarifying language to clarify the ways we qualify as a 501c3


Mail

Financial Report

  • Chase Checking: $53,526.90
  • Chase Savings: $85,678.79
  • PEX: $18,110.25
  • PayPal: $9,905.23

Membership Report

  • Starving Hackers: 331
  • Full Members: 135
  • Total Members: 466
  • Quorum: 45

New Business

  • Sign IL-990 and get check for $15

Scholarship Organization

  • Ray to clarify policies and consult with people interested in the process (Skilton?)

Cash boxes

    • We're short a key. Maybe Jennie has it!

Analytics Lounge

  • Looking for help and partnership. They need space / funding.
  • Could we help bootstrap? Offer Analytics Lounge membership as an add-on to our membership.

Cleaning

  • Check in on current plans

Member management syste

  • CTO is in touch with the folks in Dallas. Putting together a test.

Gift Certificates

  • Ray is going to put together a process for gift certificates.

Old Business

Votes

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