Board Meeting Notes 2017-10-03
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Meeting Start: 7:20PM
Attendance
- Board Members
- Brian
- Andrew
- Ray
- Carl
- Ed
- Simon
- Jennie
- Other Members
Agenda
- Check talk page for board meeting notes, see if any discussion on the agenda took place
- Consent Agenda
- Committee Reports
- Read mail
- Financial/membership report
- Review the PayPal and banking transactions
- Member leaving reason reports
- Check RT queue
- New business
- hiring a space manager
- Standardizing trash cans
- Signage
- Generate list of members that discontinued membership so that general area host can more efficiently manage storage and Google group access
- Remote access to desktops
- Glow in the dark Signage next to lights
- Mark out fire lanes in second half of building and by breaker box
- Get emergency lighting done
- Clearly marked Wut zones
- Corkboard
- Scholarship improvement
- Invite Madeline to next board meeting
- Matt Keith wants to be an authorizer
- Area hosts need clearly marked signs w/their PS1 contact info ... for communication and accountability
- Several things in the above list would be facilitated by some attempt at a new "member site/member database" and I'd like to prototype that on a locally hosted server if possible. (specifically canvas, discontinued members, scholarship, RT)
- Old business
Minutes
Consent Agenda
- Vote: approve previous meeting minutes passes
Financial Report
- Chase Checking: $66,941.26
- Chase Savings: $85,688.20
- PEX: $11,800.91
- PayPal: $10,760.84
Membership Report
- Starving Hackers: 341
- Full Members: 139
- Total Members: 480
- Quorum: 47
New Business
- Discourse for communications
- Discourse - we will build an instance that builds off LDAP.
- Matt Keith wants to be a CNC authorizer
- We’ll open up a call for CNC authorizers. Matt can apply.
- Open House Todos
- Done: Insurance certificate has been sent over, we’re approved by OHC.
- Emergency Lighting
- Todo: Get quote from electrician for emergency lighting and lots of other things too.
- Proposed: authorize the board of directors to spend up to $1500 on electrical work for emergency lighting installation. Vote of Directors
- Vote passes unanimously
- Todo: mark out fire lanes in second half of building
- Vote proposal: spend up to $500 on safety equipment (fire lane marking tape) Vote of Directors
- Vote passes
- Vote proposal: spend up to $500 on safety equipment (fire lane marking tape) Vote of Directors
- Lawyer update:
- Review of liability issues is nearly done:
- Draft waiver in near complete stages,
- authorization/canvas,
- Loaned tool considerations
- We are ready to start shopping for insurance.
- Andrew is making initial inquiries with insurers.
- If you have suggestions for insurance companies, let Andrew know.
- Questions about supervision and project approval
- Still to do:
- We need to review Alcohol policy review
- Waiting on minor policy review from lawyer
- In the future lawyer will work on bylaws, but that is predicated on other work completion.
- Vote proposal: authorize the board to spend up to $3000 more on legal fees to complete the liability review and connected issues. Vote of Directors
- Vote passes.
- Review of liability issues is nearly done:
- Alcohol insurance is due for renewal.
- Proposed: renew alcohol policy
- Vote passes.
- Proposed: renew alcohol policy
- Hiring an employee
- What are the issues that this would solve? Brainstorm and discuss next meeting.
- Additional board meeting / retreat?
- Opportunity to brainstorm and do long-term planning.
- October 12 evening planned
- vote to remove space ops position
- Passes
Old Business
Votes
- Proposed: authorize the board of directors to spend up to $1500 on electrical work.
- Vote passes unanimously
- Vote proposal: spend up to $500 on safety equipment
- Vote passes
- Vote proposal: authorize the board to spend up to $3000 more on legal fees to complete the liability review and connected issues.
- Vote passes.
- Proposed: renew alcohol policy
- Vote passes.
- vote to remove space ops position
- Passes
Meeting closes 8:02