Board Meeting Notes 2023-01-03

Board Meeting Minutes
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Meeting Start:

Attendance

• Board Members
  • James L.
  • Joe M.
  • Jennie P.
  • Jesse S.
  • V. (Remote)
  • Donzell G. (Showed up halfway through)

• Other Members
  • Andrew M.
  • Andrew W.
  • Grace (New Member)

Agenda

• Committee Reports
• Read mail
• Financial/membership report
• Review the PayPal and banking transactions
• Member leaving reason reports
• Check Freshdesk queue
• New business
• Old business

Minutes

Discussion on previous minutes

• James needs to send these to Joe

Committee Reports

Reports from Committees

• General Operation
  • Roof is leaking like a sieve.
    • Jennie is sending email to the landlord
  • Cleanup efforts on-going
    • Need to properly account for Coffee Roaster and NMR.
    • Collect loaned tool agreements
  • James wants to "remove tidyspace" to improve how storage management happens.
    • Milwaukee has a better ticketing system that James wants to adopt. He and Andrew will work on this.
      • Milwaukee has a multi ticket system. Including "group project tickets" and the "free stuff ticket"
      • This led to a discussion about what the difference between trash and salvage is.
      • Sometimes red tickets are broken in their current execution.
        • Joe brings up that the wut zone removal may have exacerbated this problem.
        • Making salvage clearer might help the issue.
        • A discussion was held about the red ticketing over New Years.
          • Nothing untoward seems to have happened.
    • Lot's of discussion will be ongoing about this.
    • Editor's note: Maybe something will happen xD
  • Pawel has been helping address cubbies on the catwalk
  • Andrew still needs to replace the motors in the heater blower units.
    • Motors are in hand for this.
  • Heat is generally working okay!
  • Air plan is working.
  • MMT Storage
    • Storage registration is kinda confusing.
      • Maybe just allow members to self register in WA
      • More tech team input required.
      • Will review further, all agree we need to document this procedure better.

• Treasury Team
  • Looking good to have the 2022 bookkeeping done in the next couple of weeks
  • Everyone has been very cooperative.
  • Mike Riggs (the usual accountant) has been very slow this year.
    • Might start looking at other options
  • Someone from the woodshop has put some interest into joining the treasury team
    • The treasurers are getting tired of training people that go on to do nothing. They are hoping this year will be better.
  • Treasurer will start reminding people that you need to ask for your budget before the last 20 mins of the year.

Mail

• No Mail of note.

Financial Report

• Chase Checking:
• Chase Savings:
• PEX:
• PayPal:

Membership Report

• Number of Members: 509
• Quorum: 51

Freshdesk

Login link: https://pumpingstationone.freshdesk.com

New Business

• Jennie will send email about roof leak.
• Canvas access ongoing problem?
  • There are a bunch of problems

• • Vero has stepped down as Co-Arts area host.
    • We do not need to replace her.
• We need to MMT Leader Questions
  • We will need to ask for volunteers.
  • Donzell will post asking for volunteers.

• We need to checkup with the PR team.
  • James will reach out to Alicia to schedule a time to chat with the board

• • New board training day will happen
    • We are moving away from lastpass and on to Bit Warden. (Tech team is on it).
    • Will schedule a day to bring everyone on.