Board Meeting Notes 2023-02-21

Board Meeting Minutes
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Meeting Start:

Attendance

• Board Members
  • Jennie P.
  • Joe M.
  • James L.
  • Donzell G.
  • Tim B.
  • V
  • Jesse (zoom)

• Other Members
  • Sky
  • Andrew M.
  • Adam M.
  • Andrew W.

Agenda

• Consent Agenda
• Committee Reports
• Read mail
• Financial/membership report
• Review the PayPal and banking transactions
• Member leaving reason reports
• Check Freshdesk queue
• New business
• Old business

Minutes

Discussion on previous minutes

James requests that the previous minutes (James wrote) be amended to show what the new volunteer positions are.

Committee Reports

Reports from Committees

• Gen Ops
  • New motor fit to heater in Cold Metals, waiting on parts to hook it up
    • When this is done we will have 3 heaters running on this side.
  • Lighting complaint about lounge received.
    • Will be looking to convert to LED
    • Donzell offers to help and requests we complete before Friday, if possible.
  • Electronic Lighting
    • We should have some 8ft tubes left over from the shop refit.
  • Genops is wondering about the missing lounge items, when they will be returned.
    • Drew R. is rallying a posse to move the remaining items. Should be accomplished this week.
    • Donzell asks about the state of the safe.
      • Jennie says we need a safe for certain secure methods.
      • This safe weighs *a lot*
      • Jennie is happy to take this one home and replace it if people care to buy a new one.
      • Tim thinks the current safe is a nice place to store squirrels.
  • Andrew M. will refill the paper towel dispensers tonight

• Tech Team
  • Sky and Julia are working on migrating to new infrastructure server
    • looking at power needs with the backup battery
    • We might need a new one? Do we? How much does it cost? Possibly a lot?! We shall see.
      • Overkill systems are funnnnn! :P
    • Adam asks why we upgraded?
      • Free hardware!! It was an easy upgrade
  • Sky thanks James for hanging the kitchen camera
  • Change from Lastpass to Bitwarden in progress
    • Aiming to complete before Lastpass removes
  • V was gotten access to his email again

• MMT
  • Not much going on. Slow ticket flow lately.
  • Sky asks if there have been any changes in payment issues.
    • V thinks it is slightly improved
    • Sky didn't change anything
    • Sky reminds everyone to deal with payment issues as fast as possible!
    • Sky asks what V is holding.
      • It is a "Thera-cane" massage device.

• Treasury
  • All items from last year categorized
  • Check for $3,500 from Power Hammer sale arrived
  • Not much else to talk about
  • V mentions there is some tax info 2D printing needs?
    • Some info is easier, some info is harder.
    • There is still some weird shit happening with whether or not we have our Illinois NFP status in good order.
  • Sky got a tax letter
    • Jennie will take it and handle it

Mail

• James has a Chase bank interest statement. ($14.56 in interest last year)
• No other mail.

Financial Report

• Chase Checking:
• Chase Savings:
• PEX:
• PayPal:

Membership Report

• Number of Members: 519
• Quorum:52

Freshdesk

Login link: https://pumpingstationone.freshdesk.com

New Business

• This meeting began with a sketch comedy routine of eating Paçzki and trying to set up a zoom link.
• There are too many lights out in this building.
• Donzell has questions about pex.
  • Treasury answered them.
• Question: Should votes in meeting minutes show who voted how or is the current system adequate?
  • No one feels strongly about needing to record this.
• Donzell brings up that we should host another volunteer appreciation party.
  • James mentions that a bunch of people hate the principle of a volunteer appreciation party and have raised a stink in past years.
  • Donzell and Joe mentioned that they've heard the opposite.
  • Donzell says he thinks it is a good way to show appreciation
  • James thinks the party is fine, but he thinks we should scale back the scale of the party. He thinks the one at Metropolitan was too high.
• Adam asks about the gantry vote.
  • Joe will look into this.
• James has been discussing adding cameras to the 3D printers.
  • Joe thinks this should be a member vote
  • Jesse also thinks start with member vote
• James also wants a security camera to check the front door from inside the space, so people can check the door before unlocking it.
  • Sky has an idea for how to do this
  • Donzell asks about camera capacity in the NVR
    • Sky says we should be fine for what is right now.

Votes

• The board votes to approve Paul Ocampo as an Industrial CNC volunteer with a WILD position.

6 Aye / 0 Nay / 1 Abstain