Board Meeting Notes 2025-06-03

Board Meeting Minutes
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Meeting Start:

Attendance

• Board Members
  • James
  • Lindsay
  • Nick
  • Donzell
  • Uwe
  • Peter
  • Eric (remotely)

• Other Members

Agenda

• Consent Agenda
• Committee Reports
• Read mail
• Financial/membership report
• Review the PayPal and banking transactions
• Member leaving reason reports
• Check Freshdesk queue
• New business
• Old business

Minutes

Committee Reports

Reports from Committees

Financial Report

• Chase Checking: 71,388.65
• Chase Savings: 100,009.25
• PEX: 26,980.37
• PayPal: 4,466.72
• Building Fund 150,000
• Contingency Fund 40,000
• Total available 12,844.99
  • note that the Building and Contingency funds are within the bank accounts, not separate from them

Membership Report

• Number of Members: 702
• Quorum: 71

Freshdesk

Login link: https://pumpingstationone.freshdesk.com

New Business

• The meeting began in a closed session
• Eric, Ian - building purchase negotiations
  • Eric sent a counteroffer to Dan
    • He just got a notice back, that our contact is now Tony
    • He got a text from our attorney, that they countered 1.25 (our offer was 1.2)
    • Carl suggested offering a lower down payment, like 18%
    • The board is generally in favor of accepting the terms as offered
    • We will put together a member vote, targeting to begin voting 6/12 and close 6/17
• Wingate, Lindsay, Carl - financial reporting
  • Lindsay has put together a dashboard, consolidating information about our income and spending.
  • It is generally excellent
  • She says she can easily run it before every board meeting
  • We discussed a discrepancy between Stripe income and Quickbooks income
    • This will be dug into later
  • Carl has also put together a presentation
    • It say that after making a 250k down payment, we will have 84k left. (334k total at the end of may 2026)
  • Wingate also has a graph to show us
    • It also says that we are basically trending OK - currently ~13k above the building + contingency funds
• Books - WCARS field day
  • Going to be an event at the end of June
  • Anyone can do radio stuff which is cool
  • PR should advertise this
• Books - grant writing donations
  • Books has secured funding, specifically to be used to write more grants with
    • Total of $2400 for 2 grants, with more available
  • The biggest concern is the legal implications of paying members to write grants on an ongoing basis
    • We have paid members for certain tasks in one-off scenarios, but this would become part of our regular course of business
  • Eric suggests looking into external consultants
  • Locke does grant work professionally, can help oversee but does not want to write them.
  • Wingate says that his grant has still not said no, they are still deciding.

Votes

Vote to add Nick to the DRC, as Ian stepped down: Passes Vote to check the cameras for earlier today in electronics, due to soldering iron left on: Passes