Board Meeting Notes 2026-02-03

Board Meeting Minutes
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Meeting Minutes for Pumping Station One NFP Meeting Start: 7:00pm

Attendance

SLA Printing Area (Nick)
Leblond left a mess (Locke)
- Vote: Camera check re: LeBlond
Vote: Give Wren WILD
Idea about 5 year planning (Lindsay)
Scholarship Review and vote (Joe)
Area Host Review Update (Ian)
Bank Swap (Niko)
DRC Update (Lindsay/Thomas)
- Community standards/code of conduct: ready for membership input? (Lindsay)
CTO Officer Review
Treasury Update (Locke)

Are you working on something for PS:1, and want to tell the board how it's going?

Chase Checking: $82,129.52
Chase Savings: $1,017.08
PEX Account Balance: $4,506.95
PEX Total Funds: $12,452.51
PayPal: $3,524.05
Emergency Building Reserve: $60,000
- note that the emergency building reserve is within the bank accounts, not separate from them
Available for Votes: $23,146.6
- note that as of 1/20/2026, this is calculated as (Checking + Savings) - (emergency building reserve)

Board votes on 4 things
Lindsay presents a savings plan towards the 2030 balloon payment
- We discuss various plans for savings rate towards this goal
- There are great options for saving around $12k per month - we will revisit this at future board meetings until we are ready to commit to an action.
Joe presents scholarship applications
- Joe proposes 4 scholarship recipients for February
  - Board votes in favor
DRC update:
- lindsay says thomas is working on DRC governance document review
- Issue tracker exists now which should help streamline DRC proceedings
- There is a code of conduct/community standards document draft being floated around privately
  - This will be floated for public review with the membership
Masek has some stuff to share about social media
- He is currently our social media coordinator
- He is currently our only PR/social media volunteer
- We are currently using a ton of different platforms (30+???) and we aren't doing much with any of them.
  - He proposes focus to Instagram and Facebook, with >= 3 posts per month on both platforms
  - Various proposals for sourcing content
Treasury updates
- Lots of people doing lots of work
- Q2-Q4 budget to come first board meeting of march
- New PEX user guide has gone out

Board votes to remove Shauen Pearce from her role as Specialty 3D Area Host, with return as member subject to reconciling 2025 expenses
- Vote passes unanimously
Board votes to check cameras to see who left the LeBlonde a mess
- Vote passes
Board votes to make Wren a volunteer in the arts area with W.I.L.D. status
- Vote passes
Board votes to open a new bank account with U.S. Bank and begin migrating banking from Chase to US Bank
- Vote passes
Board votes to accept Joes recommendation for 4 scholarship recipients (in writing soon)
- Vote passes