Board Meeting Notes 2026-03-17
From Pumping Station One
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Meeting Start:
Attendance
- Board Members
- Other Members
Agenda
- Old Biz
- IRS/CPA/2024 tax filing penalty
- Q2-Q4 budget
- SLA area
- First 90 days - where do we stand on projects from the first meeting of the year?
- Board/Genops partnership, Including roof planning - Locke and Jennie
- Member Management: Aaron-membership meetings and helping with Freshdesk. Thomas - Scholarships.
- Non-Board officer review
- Area Host review - Ian
- Volunteer review - Nick James, Locke, and Thomas
- Q2-Q4 budget - Locke
- 2030 balloon payment planning / 5 year financial planning - Ian and Lindsay will talk to banks about this process
- Treasury
- New biz
- Car charging policy
- 2025 tax filing
- Trash bill
- Water bill
- NMR
Minutes
Items for Member Meeting
Committee / Commission / Team / Volunteer / Other Reports
Are you working on something for PS:1, and want to tell the board how it's going?
- water bill
- nick/jennie/james need to talk about this at some point
- trash bill
- thought it was for extra stuff but seems to be normal bill
- junk mail
Financial Report
- Chase Checking: $119,788.19
- Chase Savings: $1,017.10
- PEX Account Balance: $2,521.70
- PEX Total Funds: $12,573.14
- PayPal: $5,503.45
- Emergency Building Reserve: $60,000
- note that the emergency building reserve is within the bank accounts, not separate from them
- Available for Votes: 60,805.29
- note that as of 1/20/2026, this is calculated as (Checking + Savings) - (emergency building reserve)
Membership Report
- Number of Members: 767
- Quorum: 77
Freshdesk
Login link: https://pumpingstationone.freshdesk.com
Minutes
- Wingate says we're out of paper towels
- Locke says no we aren't
- Wingate says we shouldn't be this low
- There is some fighting about it
- Wingate suggests a new role for Procurement, which could purchase safety glasses, cups, paper towels, etc.
- Lindsay offers to come 5 minutes early to each board meeting and take inventory of these consumables
- Morris says it is a genops problem, but he can't be in here every day - if he is made aware, he will get orders made
- Whoever sees a low consumable can tag @genops on discord
- Locke will publish a list of genops consumables, but Morris is fine with getting tagged even if it's an area host problem
- IRS late filing fee issue
- Locke reread emails w/ CPA, we are fine to keep waiting, no need to contact CPA and get charged yet
- Q2-Q4 budget
- Closing tonight, amendment coming to fix cto/genops typo, no one has any concerns about sky spending budget now
- 2026 project check in
- Board/genops - everything going well
- Many other projects from agenda going well
- 5 year / balloon payment planning : more meetings needed
- Board will have unofficial meeting next week at meeting time to talk treasury and 5 year planning
- SLA printing
- Daf presents $553 quote for getting SLA printing running
- Daf suggests ~3 hour, 1:1 auth to get people running on the area
- Daf to present outline, some board members to chat details
- Car charging
- Probably shouldn't be a thing
- Someone should throw up a sign that says loading zone 15 minutes
- Morris to put up signage and lock out the receptacle.
- Thomas to send an email
- NMR
- At the last meeting, we discussed the NMR needing to be working, with an auth process and member interest in it
- Peter says the NMR has always been kept in working order, with service history including uptime on the wiki
- The auth process is just to contact Peter. He adds additional context that is on the wiki
- It is owned by Peter, he offers to sign something holding PS1 harmless if we break it.
- The NMR can tell you if your olive oil is real
- Tech team
- Wiki migration starting 4/8, wiki may be down or read-only for hopefully less than one week
- Locke is working on having small metals new kiln power run within the next 2.5 weeks
