833
edits
Changes
Jump to navigation
Jump to search
Created page with "{{Board Meeting Notes | Previous YYYY-MM-DD= 2015-05-12 | Next YYYY-MM-DD= 2015-05-26 | YYYY=2015 }} Meeting Start: 7:12 PM === Attendance === * Board Members ** Derek ** Ry..."
{{Board Meeting Notes
| Previous YYYY-MM-DD= 2015-05-12
| Next YYYY-MM-DD= 2015-05-26
| YYYY=2015
}}
Meeting Start: 7:12 PM
=== Attendance ===
* Board Members
** Derek
** Ryan
** Tom
** Doorman Dave
** Ray
* Other Members
**
=== Agenda ===
* read mail
* Financial/membership report
* Review the paypal and banking transactions.
* Check [email protected]
* Member leaving reason report
* Check RT queue
* Review Trello board, report progress made.
* review [email protected]
* check talk page for board meeting notes, see if any discussion on the agenda took place
* new business
* old business
=== New Business ===
=== Old Business ===
* Account delegation
** Chase
*** Need to make downtown trip with Derek. Will get Sevin a Chase card and add Ryan to account.
** Waste Management and Comcast:
*** Making progress getting security questions from Steve.
* Ray to get business cards for Board members, and "generic" PS:One cards.
** Ray has these designed, but he needs contact info for each Board member.
* Sevin may have a contact for a pro bono lawyer to work on reviewing our Bylaws.
** Looks like the firm may be interested.
** Sevin to inquire with our original pro bono lawyer on scope of current engagement before engaging new pro bono counsel.
* Costco business membership
* File amended annual report with new Directors:
** Ryan needs info from the Secretary of State.
* Insurance Review
** Member feedback requested on 3 policies approved last week. Comments indicate Animal policy may need revision. Need to discuss
** Cameras - Ryan spoke with insurance agent, waiting for agent to get approval from underwriters.
* Need to consider scheduling Area Host and Volunteer Authorizer review.
* Billing landlord for his share of electricity
** Sevin requested meter readings from the landlord for the electric bill so we can bill him for this.
=== Minutes ===
* Mail read: Random mail
* Membership Report:
** Full Members: 111
** Starving Hackers: 277
** Total: 388
* Financial Report: Given.
* Member leaving reason report (9):
** Distance.
** Leaving to build a sailboat.
** Enjoyed it but wasn't making the time.
** Wasn't making use of facility to justify cost, leaving country.
** Great, but too many people working on same equipment at same time. Suggests increasing major tools (Laser, ShopBot, etc.)
** Temporarily traveling, will return next month.
** Out of country for a few months, cancellation temporary.
** Didn't have time to use it.
** Not enough time to use it, person will be back.
* RT
** 2577 - Mailed asking for anvil receipt.
** 2778, 2779 - Arturo reimbursements. Requesting info.
** Board, please check old tickets and close them.
** 2782 - Heidenhain encoder repair, Derek is printing, will have Tom fax it.
** 2724 - Dave has ordered the PC, he may need someone to pick it up from the south loop.
** 2736 - Andrew recommended replacement compressor head for air compressor. Harbor Freight is $140. Tom will research OEM model.
** 2789 - Doorman Dave spending 2 points as refund. Done.
** 2786 - Everett granted 1 member point for authorizations. Done.
** 2767 - Ray granted 1 member point for laser authorizations. Done.
* No Trello updates.
* New Business
** Ray will contact Area Hosts and Volunteer Authorizers on a regular basis.
** Montessori school tour request for 3-4 middle school students on Tuesday May 26 in the AM. Voted to approve.
** Ray judged this year and wants to recruit many PS:One judges for next year's Chicago Student Invention Convention.
** Ray assisted judging a class at Columbia. This might be cool for people at PS:One to help with.
** Ray noted upcoming Anime convention in Rosemont.
** Derek suggested creation of an Outreach Committee. Ray will research this.
** Tom proposed adding Volunteers to Area Hosts mailing list. No objection.
** ALL ONLINE CREDENTIALS FOR EXTERNAL ACCOUNTS NEED TO BE STORED ON BOB.
* Old Business
** Comcast and Waste Management accounts. Farkas and Doorman Dave got in touch. No luck with Comcast. Dave will phone Comcast and Waste Management.
** Business cards - Someone needs to pay for this. PEX card ordered for Ray, has not arrived.
** Secretary of State Annual Report amendment - this does not need to be filed. Ryan will update the Board transition wiki page.
Board meeting closed at: 7:40 PM
=== Votes ===
| Previous YYYY-MM-DD= 2015-05-12
| Next YYYY-MM-DD= 2015-05-26
| YYYY=2015
}}
Meeting Start: 7:12 PM
=== Attendance ===
* Board Members
** Derek
** Ryan
** Tom
** Doorman Dave
** Ray
* Other Members
**
=== Agenda ===
* read mail
* Financial/membership report
* Review the paypal and banking transactions.
* Check [email protected]
* Member leaving reason report
* Check RT queue
* Review Trello board, report progress made.
* review [email protected]
* check talk page for board meeting notes, see if any discussion on the agenda took place
* new business
* old business
=== New Business ===
=== Old Business ===
* Account delegation
** Chase
*** Need to make downtown trip with Derek. Will get Sevin a Chase card and add Ryan to account.
** Waste Management and Comcast:
*** Making progress getting security questions from Steve.
* Ray to get business cards for Board members, and "generic" PS:One cards.
** Ray has these designed, but he needs contact info for each Board member.
* Sevin may have a contact for a pro bono lawyer to work on reviewing our Bylaws.
** Looks like the firm may be interested.
** Sevin to inquire with our original pro bono lawyer on scope of current engagement before engaging new pro bono counsel.
* Costco business membership
* File amended annual report with new Directors:
** Ryan needs info from the Secretary of State.
* Insurance Review
** Member feedback requested on 3 policies approved last week. Comments indicate Animal policy may need revision. Need to discuss
** Cameras - Ryan spoke with insurance agent, waiting for agent to get approval from underwriters.
* Need to consider scheduling Area Host and Volunteer Authorizer review.
* Billing landlord for his share of electricity
** Sevin requested meter readings from the landlord for the electric bill so we can bill him for this.
=== Minutes ===
* Mail read: Random mail
* Membership Report:
** Full Members: 111
** Starving Hackers: 277
** Total: 388
* Financial Report: Given.
* Member leaving reason report (9):
** Distance.
** Leaving to build a sailboat.
** Enjoyed it but wasn't making the time.
** Wasn't making use of facility to justify cost, leaving country.
** Great, but too many people working on same equipment at same time. Suggests increasing major tools (Laser, ShopBot, etc.)
** Temporarily traveling, will return next month.
** Out of country for a few months, cancellation temporary.
** Didn't have time to use it.
** Not enough time to use it, person will be back.
* RT
** 2577 - Mailed asking for anvil receipt.
** 2778, 2779 - Arturo reimbursements. Requesting info.
** Board, please check old tickets and close them.
** 2782 - Heidenhain encoder repair, Derek is printing, will have Tom fax it.
** 2724 - Dave has ordered the PC, he may need someone to pick it up from the south loop.
** 2736 - Andrew recommended replacement compressor head for air compressor. Harbor Freight is $140. Tom will research OEM model.
** 2789 - Doorman Dave spending 2 points as refund. Done.
** 2786 - Everett granted 1 member point for authorizations. Done.
** 2767 - Ray granted 1 member point for laser authorizations. Done.
* No Trello updates.
* New Business
** Ray will contact Area Hosts and Volunteer Authorizers on a regular basis.
** Montessori school tour request for 3-4 middle school students on Tuesday May 26 in the AM. Voted to approve.
** Ray judged this year and wants to recruit many PS:One judges for next year's Chicago Student Invention Convention.
** Ray assisted judging a class at Columbia. This might be cool for people at PS:One to help with.
** Ray noted upcoming Anime convention in Rosemont.
** Derek suggested creation of an Outreach Committee. Ray will research this.
** Tom proposed adding Volunteers to Area Hosts mailing list. No objection.
** ALL ONLINE CREDENTIALS FOR EXTERNAL ACCOUNTS NEED TO BE STORED ON BOB.
* Old Business
** Comcast and Waste Management accounts. Farkas and Doorman Dave got in touch. No luck with Comcast. Dave will phone Comcast and Waste Management.
** Business cards - Someone needs to pay for this. PEX card ordered for Ray, has not arrived.
** Secretary of State Annual Report amendment - this does not need to be filed. Ryan will update the Board transition wiki page.
Board meeting closed at: 7:40 PM
=== Votes ===