Board Meeting Notes 2015-05-19

Board Meeting Minutes
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Meeting Start: 7:12 PM

Attendance

• Board Members
  • Derek
  • Ryan
  • Tom
  • Doorman Dave
  • Ray
• Other Members
  • Jason

Agenda

• read mail
• Financial/membership report
• Review the paypal and banking transactions.
• Check money@pumpingstationone.org
• Member leaving reason report
• Check RT queue
• Review Trello board, report progress made.
• review complaints@pumpingstationone.org
• check talk page for board meeting notes, see if any discussion on the agenda took place
• new business
• old business

Old Business

• Account delegation
  • Chase
    • Need to make downtown trip with Derek. Will get Sevin a Chase card and add Ryan to account.
  • Waste Management and Comcast:
    • Making progress getting security questions from Steve.
• Ray to get business cards for Board members, and "generic" PS:One cards.
  • Ray has these designed, but he needs contact info for each Board member.
• Sevin may have a contact for a pro bono lawyer to work on reviewing our Bylaws.
  • Looks like the firm may be interested.
  • Sevin to inquire with our original pro bono lawyer on scope of current engagement before engaging new pro bono counsel.
• Costco business membership
• File amended annual report with new Directors:
  • Ryan needs info from the Secretary of State.
• Insurance Review
  • Member feedback requested on 3 policies approved last week. Comments indicate Animal policy may need revision. Need to discuss
  • Cameras - Ryan spoke with insurance agent, waiting for agent to get approval from underwriters.
• Need to consider scheduling Area Host and Volunteer Authorizer review.
• Billing landlord for his share of electricity
  • Sevin requested meter readings from the landlord for the electric bill so we can bill him for this.

Minutes

• Mail read: Random mail
• Membership Report:
  • Full Members: 111
  • Starving Hackers: 277
  • Total: 388
• Financial Report: Given.
• Member leaving reason report (9):
  • Distance.
  • Leaving to build a sailboat.
  • Enjoyed it but wasn't making the time.
  • Wasn't making use of facility to justify cost, leaving country.
  • Great, but too many people working on same equipment at same time. Suggests increasing major tools (Laser, ShopBot, etc.)
  • Temporarily traveling, will return next month.
  • Out of country for a few months, cancellation temporary.
  • Didn't have time to use it.
  • Not enough time to use it, person will be back.
• RT
  • 2577 - Mailed asking for anvil receipt.
  • 2778, 2779 - Arturo reimbursements. Requesting info.
  • Board, please check old tickets and close them.
  • 2782 - Heidenhain encoder repair, Derek is printing, will have Tom fax it.
  • 2724 - Dave has ordered the PC, he may need someone to pick it up from the south loop.
  • 2736 - Andrew recommended replacement compressor head for air compressor. Harbor Freight is $140. Tom will research OEM model.
  • 2789 - Doorman Dave spending 2 points as refund. Done.
  • 2786 - Everett granted 1 member point for authorizations. Done.
  • 2767 - Ray granted 1 member point for laser authorizations. Done.
• No Trello updates.
• New Business
  • Ray will contact Area Hosts and Volunteer Authorizers on a regular basis.
  • Montessori school tour request for 3-4 middle school students on Tuesday May 26 in the AM. Voted to approve.
  • Ray judged this year and wants to recruit many PS:One judges for next year's Chicago Student Invention Convention.
  • Ray assisted judging a class at Columbia. This might be cool for people at PS:One to help with.
  • Ray noted upcoming Anime convention in Rosemont.
  • Derek suggested creation of an Outreach Committee. Ray will research this.
  • Tom proposed adding Volunteers to Area Hosts mailing list. No objection.
  • ALL ONLINE CREDENTIALS FOR EXTERNAL ACCOUNTS NEED TO BE STORED ON BOB.
• Old Business
  • Comcast and Waste Management accounts. Farkas and Doorman Dave got in touch. No luck with Comcast. Dave will phone Comcast and Waste Management.
  • Business cards - Someone needs to pay for this. PEX card ordered for Ray, has not arrived.
  • Secretary of State Annual Report amendment - this does not need to be filed. Ryan will update the Board transition wiki page.

Board meeting closed at: 7:40 PM

Votes

• Montessori school tour request for 3-4 middle school students on Tuesday May 26 in the AM. Yea 5, Nay 0, Present 0. Passed.