Board Meeting Notes 2014-02-11

Board Meeting Minutes
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Meeting Start: 7:07

Attendance

• Board Members
  • Everett
  • Steve
  • Jay
  • Noonie
  • Bry
  • Hef
  • Derek

• Other Members
  • Lyn
  • Sheila
  • Carl

Agenda

• read mail
• Financial/membership report
• Review the paypal and banking transactions.
• Check the [email protected] inbox weekly.
• Member leaving reason report
• Review Trello board, report progress made.
• review [email protected]
• check talk page for board meeting notes, see if any discussion on the agenda took place
• new business
• old business
• go over Trello

Trello things

• Trello To Do
  • Possibly purchase new handle for Ed's drill press -
    • No progress - need to hear from Ed.
  • Equipment loan agreement -
    • No progress
  • Spend up to $100 on fire extinguisher mounting stuff -
    • No progress
  • Sue the old landlord -
    • No progress
  • Non-paypal people tracked correctly in Zoho? -
    • No progress
  • Fix join page "for other people" information -
    • No progress
  • Paper towels out -
    • Everett's on it
  • get everyone on zoho -
    • No progress
  • get leaving email into zoho -
    • No progress
  • Inquire with lawyer/someone else about waiving board of directors dues -
    • No progress
  • Community Liaison Volunteer? -
    • No progress
  • Decide whether we should pay off the laser loan. -
    • No progress
  • Give Lyn Cole 3 points for running 3 prompt circle classes -
    • Granted - Everett put them in zoho
  • Give Noony 4 points for running 3 prompt circle and 1 artist's way cluster -
    • Granted - Everett put them in zoho
  • Purchase flammables cabinet -
    • Everett is handling this

• Trello Doing
  • Beagle Bone Challenge Winning Prize -
    • No progress
  • Work out meetup theft -
    • No progress
  • Limited amount cards with names for area hosts, up to their budget limits -
    • No real progress.
  • fix address on liability waiver, other problems with liability waiver -
    • Everett is claiming this card
  • Solving the "I need to give steve this receipt, but where is he?" issue -
    • Lockbox purchased, no other progress
  • Flourish wrapup paperwork for donation from Flourish 2013 -
    • Bry had to fill out additional paperwork
  • Liability Insurance review with Goldstein et. al -
    • No Progress.
  • Corporate Filings -
    • Bry needs to file state annual report.
  • Bry buys business card less than $250 -
    • No progress

• Trello Financials
  • Get accounting software and use it -
  • Categorize historical transactions in QB -
  • Audit status/ Status of repayments / New historical books -
  • Create 2014 budget -
    • On hold. Bry is planning to talk to area hosts about planning their budgets. Purchases, consumables, maintenence etc
  • Make simple expense report for receipt drop box. -
    • Noonie's on it
  • Reimburse Nuttish -
    • Steve's on it
  • Reimburse Skilton for hot metal electrical vote -
    • Steve's on it
  • Reimburse skilton for hot metals area purchases -
    • Steve's on it
  • Area host reimbursement deadline 2/24 -
    • Area hosts been informed.
  • Triano never got reimbursed. He emailed Farkas. -
    • Check has been written and signed
  • Walkway Safety funds -
    • Some salt purchased

• Trello Done
  • tool cage area host - applications and choose host - Archived
  • Contact Insurer about additional insured for landlord - Archived
  • Get paypal transactions into QB - Archived
  • Get building electrical systems to a good state - Archived
  • Who is managing facebook? Can you give Z rights? - Archived

Minutes

• Finance Report
  • Bry makes some requests for future reports: Total liquid funds read out each meeting.
  • 299 Members
  • 96 Full, 202 Starving, 1 friend
• No member leaving reports
• Payment systms?
• Trello things