Board Meeting Notes 2019-10-01

From Pumping Station: One Wiki
Jump to: navigation, search


Board Meeting Minutes
<< Board Meeting Notes 2019-09-17 2019 Board Meetings Board Meeting Notes 2019-10-15 >>

Meeting Start:

Attendance

  • Board Members
    • Kathryn B
    • Ese O
    • Andrew C
    • Molly A
  • Other Members
    • Ron O

Agenda

  • Check talk page for board meeting notes, see if any discussion on the agenda took place
  • Consent Agenda
    • Are meeting minutes good?
      • vote = okey dokey
  • Committee Reports
    • No reports or reporters from MMT
    • MMT - amp up the focus on prep for Open House Chicago-- MMT owns this. Need volunteer spreadsheet. Ese is going to the training; he will collaborate with Joe.
    • continue to review written materials ; share a drive so we can do better document collaboration (make a folder in BoD); we may offer to do a 2-hour workshop to "bang it out" -- combine old drafts with new drafts? Orientation needs to be finalized before open house -- workshop with Ese and Andrew around October 12.
    • scholarship review - discussed biweekly (alternate weeks) communication. 2 named applicants (both scholarships approved), 1 speculative/delayed. We should write an SOP about how we review these and communicate.
  • Read mail
  • Financial/membership report
  • Review the PayPal and banking transactions
  • Member leaving reason reports
  • Check Fresh Desk queue
  • New business
  • Old business

Minutes

Discussion on previous minutes

Notes are here https://wiki.pumpingstationone.org/Board_Meeting_Notes_2019-09-17

Consent Agenda

Committee Reports

Reports from Committees

Mail

Financial Report

  • Chase Checking: 9,471.63
  • Chase Savings: 154,974.35
  • PEX: 17,586.05
  • PayPal: 14,104.78

Membership Report

  • Number of Members:
  • Quorum:
    • Gary N to switch from red ticket to ops committee

Review the PayPal and banking transactions

Member Leaving Reason Reports

RT

New Business

  • Power Hammer Vote-- approved. KB needs to do the paperwork.
  • Welding reimbursement timeline. The delay was auditing the check date.
  • Wild Apricot - for scheduling;
      • lets' talk about checking authorization boxes. Either makes duplicate requests. What about giving WA access? Does it give ability to wipe out databases? Volunteer authorizer's hands are tied. Ron "wrote a program to do just that." Yea, Ron. He can do something where you type in name, and it saves it into WA. This is quite awesome. Currently a little out of whack when added new equipment. Ron will return to the project.
    • separate projects- functionality for seeing auth events in calendar view vs/and/or authorization tracking
      • OK, so here are the options for auth automation, even including quizzes
      • 4 ways
      • event on google calendar
      • event on meetup (problematic) /(calendar connects to our calendar)
      • WA - has calendar, also public -- connects to app that tracks checkins-- *** 3 tiers, member discount
      • Canvas- canvas event --
      • Dream is widget - pings WA or AD -- do you have this auth... can tie into actual machine.
      • So to look at this overarching issue from a project management perspective, what can we do in parallel. Can we make life easier for authorizers while we work on a web calendar that shows ALLLLLLL (every single one) of the authorizations scheduled for October.
  • Spitball - like a block party where 10 people have to endorse. We can talk about a future meeting. With new voting system, what are the dynamics or quorum and things passing. What will future trends show us? Can we do financial "load balancing" between the 9 areas. What if one area had 90% of the member vote budget.
  • Dust collection - waiting on electrical
  • incident needs us to write a DRC report.
  • Pet Policy - needs further discussion
  • Jim B has a bill that needs to be paid, pls email it to expenses@... Needs to get card replaced.
      • Kathryn wants award for most avand garde use of bullet points.
  • Reminder - something about authorizers for next week- topic unknown

Old Business

Votes