Board Meeting Notes 2013-06-25

Board Meeting Minutes
<< Board Meeting Notes 2013-06-18	2013 Board Meetings	Board Meeting Notes 2013-07-02 >>

Meeting start: 7:05

Attendance

Board Members

• eric
• Bry
• farkas
• Hailey
• Josh
• Jesse
• Ed
• Adam

Other Members

Agenda

• read mail
• Financial/membership report
• Review the paypal and banking transactions.
• Check the [email protected] inbox weekly.
• Member leaving reason report
• Review Trello board, report progress made.
• new business
• old business

Old Business

• Tony also pays "equipment license" fees per device he has plugged in. He got assessed a $900 fine at one point for not having that all taken care of. We need to determine what that means and if it affects us. Maybe this is http://www.cityofchicago.org/city/en/progs/inspectionspermitting/manufacturing_establishments.html
• Minors joining
• Audit status/ Status of repayments / New historical books (Indiana Steve)
• Get all of the tax returns from School Factory (Steve)

Backburner

• Status of money owed by the old landlord. (Eric). We are working on sending information to a separate attorney.
• move the annual meeting to december in the bylaws.
• Go over the "Things the next board should deal with" list from the meeting of the 15th, it has a lot of stuff we have to be aware of.

Minutes

• no mail
• went over membership numbers
• steve reviews weekly financial report
• discussion on how to make things better for members thinking of leaving
• fixing meetup - no progress - asking for help from members
• cameras- no progress
• paid job board- no progress
• safe space agreement - could not get reviewed
• tomorrow we're going to have another working session about the bylaws, those of us that can't make it will submit our comments beforehand
• 501c3- we have taxes to do first - we need more help from lawyers- also need to know from lawyers which of the two 990 forms we have to do
• pitchfork from last year- steve talking to school factory
• minors as members- we discussed what's been going on on the mailing list, what our own feelings about it, what the worst case scenarios would be for several just options
• limited debit cards for area hosts- chase says they are daily limits, not limits on totals, so we need to open separate area host accounts
• takeaways from mwe call - discussing after board meeting
• paypal bouncebacks - wont talk to steve because ish's name is still on the account
  • we talked about exploring options for using something that doesn't suck like paypal
• steve will buy a water test for lead and what not
• liability insurance review- we need to ask lawyers to further address our questions
• Complaints @ signs- will is working on it
• adding members to trello - eric is adding members on demand - will add en masse soon
• wiki migration, has been delayed while josh is busy with RFID's
• secretary of state - in progress - bry/farkas
• loom/shop smith sales - got check for loom, still need one for shop smith
• eric is still waiting for quote from electrician, he's working on a specific list
• waivers box- bry is going to install it
• form box- steve bought one - bry bought two, now we have three because they forgot to talk to each other yaaaaay
• getting money from old landlord - talking to a property lawyer
• josh talks about his ID card idea - running out of time

• Membership Report -
  • Full Members: 74
  • Starving Hacker: 151
  • Friends of PS1: 2
  • Total: 225

Meeting end: 8:05