Board Orientation

Email

Email Addresses

Each board member has their own email address. It is usually [email protected]. The previous board member should hand over the account to the new board member.

As of 2014, we have been giving the directors an official ps1 email address using their name/pseudonym.

Director only list

Update the members of the directors only list.

Bank account

• Electricity Payments - Tony Stuff

Things to update payments for

• Quickbooks
• Zoho
• People's Gas
• Rent ACH
• Internet
• Paigely
• vm.pumpingstationone.org?

Online accounts

Zoho

Zoho account names are set to "President", "Vice President", et cetera. This is so actions aren't attached to individual people.

Annual Report

To file an amended annual report, you (quite literally) fill out the annual report with the new information and write "AMENDED" at the top. Mail it in like normal.

Business Cards

There are patterns in zoho. We use vistaprint, as they are pretty cheap. I would only recommend getting 250.

Member Payments

Accepted

We technically accept PayPal, cash, check, and Amazon. Anything other than PayPal has significant overhead -- both for the person trying to find someone to give the money to and for the board for tracking payments.

Member Points

Members can receive $30 off via Member Rewards.

Current procedure for giving them the $30 off:

1. Check a spreadsheet to see how many points have been used this pay cycle. Check the current month and the previous month.
2. In PayPal, find their most recent payment.
3. Via the refund button, give them $30 per member point used -- up to how much they paid that month.
4. Deduct the points from their total in Zoho.
5. Track the expenditure in a spreadsheet.

Members can't refund more than the cost of their membership, and we don't track fractional member points.