Difference between revisions of "Geek Prom 2010 Event Coordination"

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We'll be throwing Geek Prom again after such a great showing last year. For those that missed, we had our first [[Geek Prom]] on June 13, 2009 and were able to get press coverage, show off our members' projects to the larger public (of which we should have many more this year!), and raise funds for growing our space. If you're interested in joining the planning of this year's, please volunteer below.
+
We'll be throwing Geek Prom again after such a great showing last year. For those that missed, we had our first [[Geek Prom]] on June 13, 2009 and were able to get press coverage, show off our members' projects to the larger public (of which we should have many more this year!), and raise funds for growing our space. If you're interested in joining the planning of this year's, please volunteer below.
  
 
== Volunteered Organizers ==
 
== Volunteered Organizers ==
Line 10: Line 10:
  
 
== Location ==
 
== Location ==
−
==== Suggestions: ====
+
==== Pursuing final arrangements with: ====
 +
* Co-Pro Sphere 3129 S. Morgan
 +
 
 +
==== Suggestions archive: ====
 
* Co-Pro Sphere 3129 S. Morgan
 
* Co-Pro Sphere 3129 S. Morgan
 
* Congress Theatre?
 
* Congress Theatre?
Line 26: Line 29:
 
* Epiphany? - 201 S Ashland
 
* Epiphany? - 201 S Ashland
 
* Neo?
 
* Neo?
 +
* Columbia?
 +
* SAIC?
 +
* Prop Theater
 +
* Exit
 +
* [http://www.logansquareauditorium.com/ Logan Square Auditorium] - 2539 N Kedzie
 +
* Podmajersky/Chicago Art District
 
* other ideas?
 
* other ideas?
 +
 +
(many of these should probably be eliminated due to cost or capacity)
  
 
==== To think about: ====
 
==== To think about: ====
−
*Access to 24-hour public transportation
+
* Access to 24-hour public transportation
−
*Hours
+
* Hours
−
*Alcohol policy
+
* Alcohol policy
 +
* must have a capacity of <200
 +
* enough space for band/DJ, dance floor, science fair
  
 
== Date ==
 
== Date ==
−
==== Events we may not want to overlap with (or on the other hand, cross-promote): ====
+
==== Events we may not want to overlap with ====
 +
(or on the other hand, cross-promote at)
 
* Mayfest Chicago - June 3
 
* Mayfest Chicago - June 3
 
* Do-Division Street - June 5-6
 
* Do-Division Street - June 5-6
Line 41: Line 55:
 
* Printer's Row Lit Fest - June 12-13
 
* Printer's Row Lit Fest - June 12-13
 
* Old town art fair - June 12-13
 
* Old town art fair - June 12-13
 +
* World Naked Bike Ride - June 12
 
* Taste of Chicago - June 25-26
 
* Taste of Chicago - June 25-26
 
* Summerfest - June 26-27
 
* Summerfest - June 26-27
 
* Pride Parade - June 27
 
* Pride Parade - June 27
  
−
Best date so far: June 12th?
+
* Social Dev Camp - August 14
 +
* Barcamp - August 21
 +
* Open Hardware Summit - September 23
 +
* Maker Faire World (NYC) - September 25-26
  
 
== Music ==
 
== Music ==
 +
==== DJs ====
 +
* Josh
 +
* Dave
 +
 +
==== Band? ====
 +
Suggested:
 +
* [http://www.facebook.com/friends/?filter=fra#!/pages/Lockeroom-Talk/122982348218?ref=ts Locker Room Talk]
 +
* [http://www.facebook.com/friends/?filter=fra#!/pages/My-Velouria/117192444879?ref=ts My Velouria]
 +
* [http://www.facebook.com/friends/?filter=fra#!/pages/TREJO/94291783161?ref=ts Trejo]
 +
* [http://www.facebook.com/friends/?filter=fra#!/pages/PET-PEEVE/102491995490?ref=ts Pet Peeve]
  
 
== Costume Contest ==
 
== Costume Contest ==
Line 64: Line 92:
  
  
−
== Other Chicago-area groups to work with: ==
+
== Other groups to work with? ==
 +
==== Suggestions: ====
 
* Workshop 88
 
* Workshop 88
−
* Chicago Nerd Social Club
+
* Chicago Nerd Social Club [contacted casually]
−
* Chicago SF
+
* Chicago SF [contacted casually]
 
* Chicago Browncoats
 
* Chicago Browncoats
 
* Barfleet
 
* Barfleet
−
* Chicago LUG
+
* Chicago LUG (Linux)
 
* ChiPUG (PHP)
 
* ChiPUG (PHP)
−
* ChiPY
+
* ChiPY (Python)
 
* Flourish
 
* Flourish
 
* CDMUG (Chicago Drupal Meetup Group)
 
* CDMUG (Chicago Drupal Meetup Group)
Line 78: Line 107:
 
* Chicago Craft Mafia
 
* Chicago Craft Mafia
 
* Learnapalooza
 
* Learnapalooza
 +
* ThotCon
 +
 +
==== What we could use help with: ====
 +
* Cross-promotion
 +
* Sponsorship leads?
 +
* Decorations?
 +
* Manpower?
 +
 +
==== What we might provide them: ====
 +
* Cross-promotion for their events/organization
 +
* Poster or booth space at the event?
  
 
== Promotion/PR ==
 
== Promotion/PR ==
−
* Website
+
==== Website ====
−
* Flyer
+
==== Flyer ====
−
 
 
−
* Sponsorship elevator pitch
 
  
−
* Media outlets
+
==== Media outlets ====
−
** Chicagoist
+
* [http://chicagoist.com Chicagoist]
−
** Windy Citizen
+
* [http://windycitizen.com Windy Citizen]
−
** Time Out Chicago
+
* [http://gapersblock.com Gapers Block]
−
** Gaper's Block
+
* [http://yelp.com Yelp] event
−
** Yelp event
+
* Facebook event
−
** Facebook event
+
* Lumpen
−
** The Onion's AV Club (Chicago)
+
* Time Out Chicago
 +
* RedEye
 +
* Chicago Reader
 +
* The Onion's AV Club (Chicago)
 +
* Digg
 +
* Reddit
  
−
* Street Teams
+
==== Street Teams ====
−
** Will need volunteers to canvass different neighborhoods.
+
Will need volunteers to canvass different neighborhoods.
  
 
== Price ==
 
== Price ==
  
 
== Sponsorships? ==
 
== Sponsorships? ==
−
* Corporate?
+
Sponsorship elevator pitch
−
** American Science and Surplus for costume contest prizes?
+
==== Corporate? ====
−
** Orbitz?
+
* American Science and Surplus for costume contest prizes?
−
* Drink sponsorship?
+
* Orbitz?
 +
==== Drink sponsorship? ====

Latest revision as of 00:10, 18 March 2014

We'll be throwing Geek Prom again after such a great showing last year. For those that missed, we had our first Geek Prom on June 13, 2009 and were able to get press coverage, show off our members' projects to the larger public (of which we should have many more this year!), and raise funds for growing our space. If you're interested in joining the planning of this year's, please volunteer below.

Volunteered Organizers

  • David Mole
  • Anne Petersen
  • Nathan Witt
  • Tim Saylor
  • Sarah Sutherlin
  • Gretchen Manthey

Location

Pursuing final arrangements with:

  • Co-Pro Sphere 3129 S. Morgan

Suggestions archive:

  • Co-Pro Sphere 3129 S. Morgan
  • Congress Theatre?
  • Reggies Rock Club - 2109 S. State
  • Abbey Pub - 3420 W. Grace
  • The Flat Iron Building - 1565 N. Milwaukee
  • DANK Haus - 4740 N. Western
  • Simone's - 18th & Morgan
  • Chicago Art Department - 1837 South Halsted
  • Irish American Heritage Center 4626 N. Knox
  • Beat Kitchen - 2100 W. Belmont
  • Double Door - Milwaukee/North/Damen
  • Kinetic Playground - 1113 W. Lawrence
  • The Orphanage - 643 W 31st St
  • Epiphany? - 201 S Ashland
  • Neo?
  • Columbia?
  • SAIC?
  • Prop Theater
  • Exit
  • Logan Square Auditorium - 2539 N Kedzie
  • Podmajersky/Chicago Art District
  • other ideas?

(many of these should probably be eliminated due to cost or capacity)

To think about:

  • Access to 24-hour public transportation
  • Hours
  • Alcohol policy
  • must have a capacity of <200
  • enough space for band/DJ, dance floor, science fair

Date

Events we may not want to overlap with

(or on the other hand, cross-promote at)

  • Mayfest Chicago - June 3
  • Do-Division Street - June 5-6
  • w00tstock - June 6
  • Blues Fest - June 11-12
  • Printer's Row Lit Fest - June 12-13
  • Old town art fair - June 12-13
  • World Naked Bike Ride - June 12
  • Taste of Chicago - June 25-26
  • Summerfest - June 26-27
  • Pride Parade - June 27
  • Social Dev Camp - August 14
  • Barcamp - August 21
  • Open Hardware Summit - September 23
  • Maker Faire World (NYC) - September 25-26

Music

DJs

  • Josh
  • Dave

Band?

Suggested:

Costume Contest

Science Fair

Guidelines

The display should fit in the area inscribed by a standard foam-core science fair board. But it can be as tall as the ceiling of the venue. Your name and contact info should be somewhere to be found in the display. The amount of "science" involved is really up to you -- the public will be the judge, so if you want to wow them with artistry rather than geekery, go right ahead. If you have a physical object (like a model or sculpture), it too has to fit roughly inside the area of the foam-core board. The exhibit should be self-explanatory, so you don't have to stand by it and explain it to people all night.

IMPORTANT: Be prepared early! The due date for the science fair will be well in advance of event set-up.

Vendors/Exhibits

Other Attractions


Other groups to work with?

Suggestions:

  • Workshop 88
  • Chicago Nerd Social Club [contacted casually]
  • Chicago SF [contacted casually]
  • Chicago Browncoats
  • Barfleet
  • Chicago LUG (Linux)
  • ChiPUG (PHP)
  • ChiPY (Python)
  • Flourish
  • CDMUG (Chicago Drupal Meetup Group)
  • Chicago Android
  • Chicago Craft Mafia
  • Learnapalooza
  • ThotCon

What we could use help with:

  • Cross-promotion
  • Sponsorship leads?
  • Decorations?
  • Manpower?

What we might provide them:

  • Cross-promotion for their events/organization
  • Poster or booth space at the event?

Promotion/PR

Website

Flyer

Media outlets

Street Teams

Will need volunteers to canvass different neighborhoods.

Price

Sponsorships?

Sponsorship elevator pitch

Corporate?

  • American Science and Surplus for costume contest prizes?
  • Orbitz?

Drink sponsorship?

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