Difference between revisions of "Board Meeting Notes 2016-07-05"
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== Attendance == | == Attendance == | ||
* Board Members | * Board Members | ||
− | ** | + | ** Justin |
+ | ** Michael | ||
+ | ** Lyn | ||
+ | ** Simon | ||
+ | ** Jennie | ||
+ | ** Brian | ||
+ | ** Dave | ||
+ | |||
* Other Members | * Other Members | ||
− | ** | + | ** Andrew |
+ | ** Ken | ||
== Agenda == | == Agenda == | ||
Line 25: | Line 33: | ||
* Check RT queue | * Check RT queue | ||
* New business | * New business | ||
+ | ** Volunteer Authorizer | ||
+ | ** Area Host Review | ||
+ | ** Animals, Events, Alcohol Policy review | ||
+ | ** Bylaws committee submission to the board | ||
+ | ** Move-in update | ||
+ | ** Bylaw update | ||
+ | |||
* Old business | * Old business | ||
+ | **Double reimbursement to Eric B. | ||
+ | ** Door code update | ||
+ | ** Banking update from Brian | ||
+ | ** Lighting update | ||
+ | ** Business cards | ||
+ | * Old Todos | ||
+ | **Justin to give Brian a check | ||
+ | ** Simon to remove ACH from Secretary account; all ACH payments go through president account - Done | ||
+ | ** Brian will put together a vote for cleaning service - Done | ||
+ | ** Michael will award points to Gerald & Priscilla and ask Dean to contact Priscilla - Done | ||
+ | *** [https://rt.pumpingstationone.org/Ticket/Display.html?id=4821 4821] | ||
+ | *** [https://rt.pumpingstationone.org/Ticket/Display.html?id=4813 4813] | ||
== Minutes == | == Minutes == | ||
=== Discussion on previous minutes === | === Discussion on previous minutes === | ||
− | + | * NA | |
=== Consent Agenda === | === Consent Agenda === | ||
− | + | * All in favor of approving previous minutes | |
=== Committee Reports === | === Committee Reports === | ||
Reports from [[Committees]] | Reports from [[Committees]] | ||
+ | ==== Bylaws committee==== | ||
+ | * Bylaws committee has drafts that were shared with board | ||
+ | * Committee is ready to share draft with lawyers | ||
+ | ** All board members to review bylaws | ||
+ | ** Some items were split out as a separate project, work continues - e.g. code of conduct / disciplinary procedure, member agreement | ||
+ | *** Should these things be handled outside of the bylaws committee? | ||
+ | * Should we get feedback from the lawyers or the members first? | ||
+ | ** Let's make sure that we understand everything in the bylaws before sending to the membership | ||
+ | * Are there areas that the bylaws committee wants feedback on from the lawyers? | ||
+ | ** Nothing specifically - feel pretty good about the | ||
+ | * Could the committee put together a list of the differences between the version from the lawyers and the latest version? | ||
+ | ** Addressed somethings that seemed | ||
+ | ====Safety Committee==== | ||
+ | * No news. Will do walkthrough when we have access next door | ||
=== Mail === | === Mail === | ||
=== Financial Report === | === Financial Report === | ||
− | * '''Chase Checking:''' | + | * '''Chase Checking:''' $72,313.86 |
− | * '''Chase Savings:''' | + | * '''Chase Savings:''' $73,654.46 |
− | * '''PEX:''' | + | * '''PEX:''' 11219.95 |
− | * '''PayPal:''' | + | * '''PayPal:''' 8783.47 |
=== Membership Report === | === Membership Report === | ||
− | * '''Starving Hackers:''' | + | * '''Starving Hackers:''' 297 |
− | * '''Full Members:''' | + | * '''Full Members:''' 118 |
− | * '''Total Members:''' | + | * '''Total Members:''' 415 |
− | * '''Quorum:''' | + | * '''Quorum:''' 40 |
+ | |||
+ | === Transactions === | ||
+ | * Comed, Gas, Trash, Rent, Comcast, Adobe, Inutit | ||
+ | * Brian created report of expenses classified from area to automatically send from quickbooks to directors-only@ | ||
+ | ** Dave will clear quickbooks-email@ to send reports to directors-only@ | ||
+ | ** Brian will shift the quickbooks so that area hosts get it on Wednesday, board gets it on Sunday | ||
+ | ** It's difficult to create reports on unclassified expenses | ||
+ | * Chase charged us for three ACH user accounts, but should only be two - Simon deactivated ACH on his account | ||
+ | ** Brian will talk to Chase this week | ||
=== Member Leaving Reason Reports === | === Member Leaving Reason Reports === | ||
+ | * Need to save money right now | ||
=== RT === | === RT === | ||
+ | * Point requests - currently two points over budget for the year | ||
+ | ** [https://rt.pumpingstationone.org/Ticket/Display.html?id=4904 4904 - 2/12 Chocolate for Shelly] | ||
+ | ** [https://rt.pumpingstationone.org/Ticket/Display.html?id=4906 4906 - Gardening by the Bucket for Shelly] | ||
+ | ** [https://rt.pumpingstationone.org/Ticket/Display.html?id=4907 4907 - Japanese Curry Buccaneer's Galley Gerald] | ||
+ | ** [https://rt.pumpingstationone.org/Ticket/Display.html?id=4908 4908 - Chocolate Truffles Buccaneer's Galley Gerald] | ||
+ | ** [https://rt.pumpingstationone.org/Ticket/Display.html?id=4909 4909 - Spend request for Shelly] | ||
+ | ** All passed unanimously | ||
+ | ** [https://rt.pumpingstationone.org/Ticket/Display.html?id=4964 4964 Jesse asking to redeem point] | ||
+ | ** Jennie to grant and redeem member points for Gerald, Jesse, Shelly- and ask Shelly how many points she wants to redeem | ||
+ | ** [https://rt.pumpingstationone.org/Ticket/Display.html?id=4862 Check to make sure that Ray got his point and it's not a duplicate] | ||
=== New Business === | === New Business === | ||
+ | * New Volunteer Authorizers | ||
+ | ** Jeremy is new hot metal authorizer | ||
+ | ** Ken is new wood shop authorizer | ||
+ | |||
+ | * Animals, Events, Alcohol Policy review | ||
+ | ** These were put in place because they were noted in our insurance policy | ||
+ | ** Animal clause is not in this year's policy | ||
+ | ** Alcohol policy | ||
+ | *** Unclear what the current alcohol liability / agreement is with insurance | ||
+ | *** Don't have the most current version | ||
+ | *** Refers to serving alcohol and closing the premises, neither of which are particularly relevant | ||
+ | ** Is there value in revisiting this? | ||
+ | ** Any changes would go through a member vote | ||
+ | ** Maybe we should schedule a working session in the future to go through these policies and bylaw, etc. | ||
+ | *** Jennie will put together a doodle poll to schedule a working meeting | ||
+ | ** Justin will do more research to find out what the current liquor liability agreement is | ||
+ | |||
+ | * Area Host Review | ||
+ | * Bylaws committee submission to the board | ||
+ | ** See committee report above | ||
+ | * Move-in update | ||
+ | ** Waiting for update from Dan | ||
+ | ** Justin will schedule a walkthrough when landlord works are complete | ||
+ | *** Lighting and front door | ||
+ | **** Waiting on lighting Comed & contractor for more info about the install | ||
+ | **** We were offered a credit to fix the front door | ||
+ | ***** Could use this as an opportunity to update keypads | ||
+ | ** Area Host Review | ||
+ | *** Area host review will begin tonight - will review applications next meeting | ||
+ | |||
+ | * Old business | ||
+ | ** CTO update | ||
+ | *** Inactive member script is in effect and should be running regularly | ||
+ | *** door code change is next on the list | ||
+ | **Double reimbursement to Eric B. | ||
+ | *** More next time we see him | ||
+ | ** Banking update from Brian | ||
+ | *** More next week | ||
+ | ** Lighting update | ||
+ | *** We sent the paperwork, haven't heard back from contractor/comed | ||
+ | ** Business cards | ||
+ | * Old Todos | ||
+ | **Justin to give Brian a check - Done | ||
+ | ** Simon to remove ACH from Secretary account; all ACH payments go through president account - Done | ||
+ | ** Brian will put together a vote for cleaning service - Done | ||
+ | ** Michael will award points to Gerald & Priscilla and ask Dean to contact Priscilla - Done | ||
+ | *** [https://rt.pumpingstationone.org/Ticket/Display.html?id=4821 4821] | ||
+ | *** [https://rt.pumpingstationone.org/Ticket/Display.html?id=4813 4813] | ||
+ | |||
− | == | + | ==To Do== |
+ | * All of board to review bylaw drafts | ||
+ | * Jennie will put together a doodle poll to schedule a working meeting to discuss policies and bylaws | ||
+ | * Justin will do more research to find out what the current liquor liability agreement is | ||
+ | * Jennie to grant and redeem member points for Gerald, Jesse, Shelly- and ask Shelly how many points she wants to redeem | ||
+ | * [https://rt.pumpingstationone.org/Ticket/Display.html?id=4862 Simon to Check to make sure that Ray got his point and that the ticket is a duplicate] | ||
+ | * Dave will clear quickbooks-email@ to send reports to directors-only@ | ||
+ | * Brian will shift the quickbooks report so that area hosts get it on Wednesday, board gets it on Sunday | ||
+ | * Brian will talk to Chase this week about ACH fees | ||
== Votes == | == Votes == | ||
+ | * Approved member points for Gerald, Shelly | ||
+ | * Voted 4-2-1 to select a wood shop authorizor | ||
+ | * Voted unanimously to appoint Ken as wood shop authorizer and Jeremy as Metals Authorizer |
Latest revision as of 04:19, 6 July 2016
Board Meeting Minutes | ||
---|---|---|
<< Board Meeting Notes 2016-06-21 | 2016 Board Meetings | Board Meeting Notes 2016-07-19 >> |
Meeting Start:
Attendance
- Board Members
- Justin
- Michael
- Lyn
- Simon
- Jennie
- Brian
- Dave
- Other Members
- Andrew
- Ken
Agenda
- Check talk page for board meeting notes, see if any discussion on the agenda took place
- Consent Agenda
- Committee Reports
- Read mail
- Financial/membership report
- Review the PayPal and banking transactions
- Member leaving reason reports
- Check RT queue
- New business
- Volunteer Authorizer
- Area Host Review
- Animals, Events, Alcohol Policy review
- Bylaws committee submission to the board
- Move-in update
- Bylaw update
- Old business
- Double reimbursement to Eric B.
- Door code update
- Banking update from Brian
- Lighting update
- Business cards
- Old Todos
Minutes
Discussion on previous minutes
- NA
Consent Agenda
- All in favor of approving previous minutes
Committee Reports
Reports from Committees
Bylaws committee
- Bylaws committee has drafts that were shared with board
- Committee is ready to share draft with lawyers
- All board members to review bylaws
- Some items were split out as a separate project, work continues - e.g. code of conduct / disciplinary procedure, member agreement
- Should these things be handled outside of the bylaws committee?
- Should we get feedback from the lawyers or the members first?
- Let's make sure that we understand everything in the bylaws before sending to the membership
- Are there areas that the bylaws committee wants feedback on from the lawyers?
- Nothing specifically - feel pretty good about the
- Could the committee put together a list of the differences between the version from the lawyers and the latest version?
- Addressed somethings that seemed
Safety Committee
- No news. Will do walkthrough when we have access next door
Financial Report
- Chase Checking: $72,313.86
- Chase Savings: $73,654.46
- PEX: 11219.95
- PayPal: 8783.47
Membership Report
- Starving Hackers: 297
- Full Members: 118
- Total Members: 415
- Quorum: 40
Transactions
- Comed, Gas, Trash, Rent, Comcast, Adobe, Inutit
- Brian created report of expenses classified from area to automatically send from quickbooks to directors-only@
- Dave will clear quickbooks-email@ to send reports to directors-only@
- Brian will shift the quickbooks so that area hosts get it on Wednesday, board gets it on Sunday
- It's difficult to create reports on unclassified expenses
- Chase charged us for three ACH user accounts, but should only be two - Simon deactivated ACH on his account
- Brian will talk to Chase this week
Member Leaving Reason Reports
- Need to save money right now
RT
- Point requests - currently two points over budget for the year
- 4904 - 2/12 Chocolate for Shelly
- 4906 - Gardening by the Bucket for Shelly
- 4907 - Japanese Curry Buccaneer's Galley Gerald
- 4908 - Chocolate Truffles Buccaneer's Galley Gerald
- 4909 - Spend request for Shelly
- All passed unanimously
- 4964 Jesse asking to redeem point
- Jennie to grant and redeem member points for Gerald, Jesse, Shelly- and ask Shelly how many points she wants to redeem
- Check to make sure that Ray got his point and it's not a duplicate
New Business
- New Volunteer Authorizers
- Jeremy is new hot metal authorizer
- Ken is new wood shop authorizer
- Animals, Events, Alcohol Policy review
- These were put in place because they were noted in our insurance policy
- Animal clause is not in this year's policy
- Alcohol policy
- Unclear what the current alcohol liability / agreement is with insurance
- Don't have the most current version
- Refers to serving alcohol and closing the premises, neither of which are particularly relevant
- Is there value in revisiting this?
- Any changes would go through a member vote
- Maybe we should schedule a working session in the future to go through these policies and bylaw, etc.
- Jennie will put together a doodle poll to schedule a working meeting
- Justin will do more research to find out what the current liquor liability agreement is
- Area Host Review
- Bylaws committee submission to the board
- See committee report above
- Move-in update
- Waiting for update from Dan
- Justin will schedule a walkthrough when landlord works are complete
- Lighting and front door
- Waiting on lighting Comed & contractor for more info about the install
- We were offered a credit to fix the front door
- Could use this as an opportunity to update keypads
- Lighting and front door
- Area Host Review
- Area host review will begin tonight - will review applications next meeting
- Old business
- CTO update
- Inactive member script is in effect and should be running regularly
- door code change is next on the list
- Double reimbursement to Eric B.
- More next time we see him
- Banking update from Brian
- More next week
- Lighting update
- We sent the paperwork, haven't heard back from contractor/comed
- Business cards
- CTO update
- Old Todos
To Do
- All of board to review bylaw drafts
- Jennie will put together a doodle poll to schedule a working meeting to discuss policies and bylaws
- Justin will do more research to find out what the current liquor liability agreement is
- Jennie to grant and redeem member points for Gerald, Jesse, Shelly- and ask Shelly how many points she wants to redeem
- Simon to Check to make sure that Ray got his point and that the ticket is a duplicate
- Dave will clear quickbooks-email@ to send reports to directors-only@
- Brian will shift the quickbooks report so that area hosts get it on Wednesday, board gets it on Sunday
- Brian will talk to Chase this week about ACH fees
Votes
- Approved member points for Gerald, Shelly
- Voted 4-2-1 to select a wood shop authorizor
- Voted unanimously to appoint Ken as wood shop authorizer and Jeremy as Metals Authorizer