Difference between revisions of "Board Meeting Notes 2016-07-19"
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== Attendance == | == Attendance == | ||
* Board Members | * Board Members | ||
− | ** | + | ** Justin |
+ | ** Jennie | ||
+ | ** Lyn | ||
+ | ** Michael | ||
+ | ** Simon | ||
+ | ** Brian | ||
* Other Members | * Other Members | ||
− | ** | + | ** Will |
+ | ** Pete / Bio Guy | ||
== Agenda == | == Agenda == | ||
Line 25: | Line 31: | ||
* Check RT queue | * Check RT queue | ||
* New business | * New business | ||
− | ** | + | ** Area Host Review |
* Old business | * Old business | ||
+ | ** Old Todos | ||
== Minutes == | == Minutes == | ||
Line 33: | Line 40: | ||
=== Consent Agenda === | === Consent Agenda === | ||
+ | * Previous minutes approved | ||
=== Committee Reports === | === Committee Reports === | ||
+ | * Safety | ||
+ | ** Committee will have access to next door, will plan a walkthrough | ||
+ | ** Will begin to purchase safety equpiment for next door (first aid kits, fire extinguishers, insurance-mandated security cameras) | ||
+ | *** This can come out of Safety or Move budgets | ||
+ | * Lighting upgrades will begin tomorrow. | ||
− | + | === Mail === | |
+ | * Pex card for Eric B. | ||
+ | ** Lyn will email him to tell him to pick it up | ||
− | + | * T.A. Cummings | |
+ | ** Policy increase invoice - $819 | ||
+ | *** Square footage is incorrect | ||
+ | *** Should be closer to ten thousand - the number is on the lease | ||
+ | ** Brian to follow up with insurance about invoice & square footage discrepancy | ||
=== Financial Report === | === Financial Report === | ||
− | * '''Chase Checking:''' | + | * '''Chase Checking:''' $82,072.61 |
− | * '''Chase Savings:''' | + | * '''Chase Savings:''' $73,654.46 |
− | * '''PEX:''' | + | * '''PEX:''' $10,833.08 |
− | * '''PayPal:''' | + | * '''PayPal:''' $6372.45 |
=== Membership Report === | === Membership Report === | ||
− | * '''Starving Hackers:''' | + | * '''Starving Hackers:''' 291 |
− | * '''Full Members:''' | + | * '''Full Members:''' 121 |
− | * '''Total Members:''' | + | * '''Total Members:''' 412 |
− | * '''Quorum:''' | + | * '''Quorum:''' 41 |
=== Member Leaving Reason Reports === | === Member Leaving Reason Reports === | ||
+ | * Joined PS1 and Analytics Lounge, was using analytics lounge more than PS1 | ||
+ | * Moved to CA | ||
+ | * Hasn't been here in a year, figured it was time for a break | ||
+ | * Not enough free time | ||
=== RT === | === RT === | ||
+ | * [https://rt.pumpingstationone.org/Ticket/Display.html?id=5006 5006] & [https://rt.pumpingstationone.org/Ticket/Display.html?id=5007 5007] | ||
+ | ** Simon to ask for more details | ||
+ | * [https://rt.pumpingstationone.org/Ticket/Display.html?id=4982 4982] Shellie asking for a donation letter | ||
+ | ** Justin to followup with Shellie on [https://rt.pumpingstationone.org/Ticket/Display.html?id=4982 4982] , send the donation letter request form | ||
+ | ** [https://docs.google.com/document/d/1feGC8ZR-UMtXbTYn6WKLXC-8-PPW2-oYPs08tIzNPOQ/edit Donation Letter Request Form] | ||
=== New Business === | === New Business === | ||
+ | ==== Area Host Reviews ==== | ||
+ | * Hot Metals: | ||
+ | ** Ron | ||
+ | * Crafts: | ||
+ | ** Shellie | ||
+ | * Electronics: | ||
+ | ** Anna | ||
+ | * General Space: | ||
+ | ** Erik | ||
+ | *** Would it be worth separating out the supply replenishment & managing general space (e.g. member storage and project storage)? | ||
+ | **** To keep in mind for the future, as the space gets bigger | ||
+ | * CNC | ||
+ | ** Andrew | ||
+ | *** Consider second authorizer when doing authorizer review next month | ||
+ | * Cold Metal | ||
+ | ** Dean | ||
+ | * Woodshop | ||
+ | ** Eric, already reviewed previous meeting | ||
+ | * Tool Cage | ||
+ | ** Role: maintain tool cage, organize, keep consumables - for all areas | ||
+ | ** Do we keep the role? With the sprawl, tools may move into individual areas | ||
+ | ** Could change the position to focus more on organization, increasing stock | ||
+ | ** Are there tools that we want to encourage people to bring on their own from home? | ||
+ | *** We'll probably never have high quality chisels that stay sharp, but it's nice to have some so-so versions for learning | ||
+ | ** Could send the tools into individual hosted areas | ||
+ | ** Board votes to open up applications again for the position, Shae to be area host until notice | ||
+ | *** Michael will write up some more info for the application | ||
+ | *** Michael will email area hosts to give them more information | ||
+ | * Kitchen | ||
+ | ** Gerald | ||
=== Old Business === | === Old Business === | ||
+ | * Jennie to send another doodle poll to discuss policies | ||
+ | ** Email on director's list if you're interested in being part of the conversation | ||
+ | * Bylaws - continue to read through | ||
+ | * Banking change is coming along - Brian is researching | ||
− | ====To Do==== | + | ====Old To Do==== |
* All of board to review bylaw drafts | * All of board to review bylaw drafts | ||
* Jennie will put together a doodle poll to schedule a working meeting to discuss policies and bylaws | * Jennie will put together a doodle poll to schedule a working meeting to discuss policies and bylaws | ||
+ | ** Jennie will send another Doodle Poll | ||
* Justin will do more research to find out what the current liquor liability agreement is | * Justin will do more research to find out what the current liquor liability agreement is | ||
* Jennie to grant and redeem member points for Gerald, Jesse, Shelly- and ask Shelly how many points she wants to redeem | * Jennie to grant and redeem member points for Gerald, Jesse, Shelly- and ask Shelly how many points she wants to redeem | ||
* [https://rt.pumpingstationone.org/Ticket/Display.html?id=4862 Simon to Check to make sure that Ray got his point and that the ticket is a duplicate] | * [https://rt.pumpingstationone.org/Ticket/Display.html?id=4862 Simon to Check to make sure that Ray got his point and that the ticket is a duplicate] | ||
+ | ** Emailed Ray, no response | ||
* Dave will clear quickbooks-email@ to send reports to directors-only@ | * Dave will clear quickbooks-email@ to send reports to directors-only@ | ||
+ | ** Done. Now anybody can post to directors-only@ | ||
+ | * Brian will shift the quickbooks report so that area hosts get it on Wednesday, board gets it on Sunday | ||
+ | * Brian will talk to Chase this week about ACH fees | ||
+ | |||
+ | ====New and Carryover To Do ==== | ||
+ | * All of board to review bylaw drafts | ||
+ | * Justin will do more research to find out what the current liquor liability agreement is | ||
* Brian will shift the quickbooks report so that area hosts get it on Wednesday, board gets it on Sunday | * Brian will shift the quickbooks report so that area hosts get it on Wednesday, board gets it on Sunday | ||
* Brian will talk to Chase this week about ACH fees | * Brian will talk to Chase this week about ACH fees | ||
+ | * [https://rt.pumpingstationone.org/Ticket/Display.html?id=5006 5006] & [https://rt.pumpingstationone.org/Ticket/Display.html?id=5007 5007] | ||
+ | ** Simon to ask for more details | ||
+ | * Justin to followup with Shellie on [https://rt.pumpingstationone.org/Ticket/Display.html?id=4982 4982] , send the donation letter request form | ||
+ | ** [https://docs.google.com/document/d/1feGC8ZR-UMtXbTYn6WKLXC-8-PPW2-oYPs08tIzNPOQ/edit Donation Letter Request Form] | ||
+ | * Brian to follow up with insurance about invoice & square footage discrepancy | ||
+ | * Lyn will email Eric B. to tell him to pick up Pex Card | ||
== Votes == | == Votes == |
Latest revision as of 02:12, 27 July 2016
Board Meeting Minutes | ||
---|---|---|
<< Board Meeting Notes 2016-07-05 | 2016 Board Meetings | Board Meeting Notes 2016-08-02 >> |
Meeting Start:
Attendance
- Board Members
- Justin
- Jennie
- Lyn
- Michael
- Simon
- Brian
- Other Members
- Will
- Pete / Bio Guy
Agenda
- Check talk page for board meeting notes, see if any discussion on the agenda took place
- Consent Agenda
- Committee Reports
- Read mail
- Financial/membership report
- Review the PayPal and banking transactions
- Member leaving reason reports
- Check RT queue
- New business
- Area Host Review
- Old business
- Old Todos
Minutes
Discussion on previous minutes
Consent Agenda
- Previous minutes approved
Committee Reports
- Safety
- Committee will have access to next door, will plan a walkthrough
- Will begin to purchase safety equpiment for next door (first aid kits, fire extinguishers, insurance-mandated security cameras)
- This can come out of Safety or Move budgets
- Lighting upgrades will begin tomorrow.
- Pex card for Eric B.
- Lyn will email him to tell him to pick it up
- T.A. Cummings
- Policy increase invoice - $819
- Square footage is incorrect
- Should be closer to ten thousand - the number is on the lease
- Brian to follow up with insurance about invoice & square footage discrepancy
- Policy increase invoice - $819
Financial Report
- Chase Checking: $82,072.61
- Chase Savings: $73,654.46
- PEX: $10,833.08
- PayPal: $6372.45
Membership Report
- Starving Hackers: 291
- Full Members: 121
- Total Members: 412
- Quorum: 41
Member Leaving Reason Reports
- Joined PS1 and Analytics Lounge, was using analytics lounge more than PS1
- Moved to CA
- Hasn't been here in a year, figured it was time for a break
- Not enough free time
RT
- 5006 & 5007
- Simon to ask for more details
- 4982 Shellie asking for a donation letter
- Justin to followup with Shellie on 4982 , send the donation letter request form
- Donation Letter Request Form
New Business
Area Host Reviews
- Hot Metals:
- Ron
- Crafts:
- Shellie
- Electronics:
- Anna
- General Space:
- Erik
- Would it be worth separating out the supply replenishment & managing general space (e.g. member storage and project storage)?
- To keep in mind for the future, as the space gets bigger
- Would it be worth separating out the supply replenishment & managing general space (e.g. member storage and project storage)?
- Erik
- CNC
- Andrew
- Consider second authorizer when doing authorizer review next month
- Andrew
- Cold Metal
- Dean
- Woodshop
- Eric, already reviewed previous meeting
- Tool Cage
- Role: maintain tool cage, organize, keep consumables - for all areas
- Do we keep the role? With the sprawl, tools may move into individual areas
- Could change the position to focus more on organization, increasing stock
- Are there tools that we want to encourage people to bring on their own from home?
- We'll probably never have high quality chisels that stay sharp, but it's nice to have some so-so versions for learning
- Could send the tools into individual hosted areas
- Board votes to open up applications again for the position, Shae to be area host until notice
- Michael will write up some more info for the application
- Michael will email area hosts to give them more information
- Kitchen
- Gerald
Old Business
- Jennie to send another doodle poll to discuss policies
- Email on director's list if you're interested in being part of the conversation
- Bylaws - continue to read through
- Banking change is coming along - Brian is researching
Old To Do
- All of board to review bylaw drafts
- Jennie will put together a doodle poll to schedule a working meeting to discuss policies and bylaws
- Jennie will send another Doodle Poll
- Justin will do more research to find out what the current liquor liability agreement is
- Jennie to grant and redeem member points for Gerald, Jesse, Shelly- and ask Shelly how many points she wants to redeem
- Simon to Check to make sure that Ray got his point and that the ticket is a duplicate
- Emailed Ray, no response
- Dave will clear quickbooks-email@ to send reports to directors-only@
- Done. Now anybody can post to directors-only@
- Brian will shift the quickbooks report so that area hosts get it on Wednesday, board gets it on Sunday
- Brian will talk to Chase this week about ACH fees
New and Carryover To Do
- All of board to review bylaw drafts
- Justin will do more research to find out what the current liquor liability agreement is
- Brian will shift the quickbooks report so that area hosts get it on Wednesday, board gets it on Sunday
- Brian will talk to Chase this week about ACH fees
- 5006 & 5007
- Simon to ask for more details
- Justin to followup with Shellie on 4982 , send the donation letter request form
- Brian to follow up with insurance about invoice & square footage discrepancy
- Lyn will email Eric B. to tell him to pick up Pex Card