Difference between revisions of "Board Meeting Notes 2020-02-18"
Jump to navigation
Jump to search
Mail
(3 intermediate revisions by 2 users not shown) | |||
Line 9: | Line 9: | ||
== Attendance == | == Attendance == | ||
* Board Members | * Board Members | ||
+ | ** Paul | ||
+ | ** Molly | ||
+ | ** David | ||
+ | ** Max | ||
+ | ** Tanja | ||
+ | ** Rob | ||
* Officers | * Officers | ||
+ | ** Carl | ||
+ | ** Sky | ||
* Other Members | * Other Members | ||
+ | ** Joe | ||
+ | ** James | ||
+ | ** Jonny | ||
+ | ** Andrew | ||
== Agenda == | == Agenda == | ||
* Minutes and Agenda Approval | * Minutes and Agenda Approval | ||
** Last meeting minutes = https://wiki.pumpingstationone.org/Board_Meeting_Notes_2020-02-04 | ** Last meeting minutes = https://wiki.pumpingstationone.org/Board_Meeting_Notes_2020-02-04 | ||
+ | * Consent Agenda | ||
+ | ** Tech Team Approval | ||
+ | ** IRS/IL Payment - $150 + (estimate: $600) = 750 | ||
* Committee Reports | * Committee Reports | ||
** MMT | ** MMT | ||
Line 35: | Line 50: | ||
* Read mail | * Read mail | ||
** IRS & IL Letters | ** IRS & IL Letters | ||
+ | *** Authorize Funds for this correction | ||
* Old business | * Old business | ||
** Strategic Planning - Max/Rob | ** Strategic Planning - Max/Rob | ||
Line 50: | Line 66: | ||
*** Door Code Disablement - Andrew C | *** Door Code Disablement - Andrew C | ||
*** Area Host - 2D Area | *** Area Host - 2D Area | ||
+ | **** Job Description? | ||
* New business | * New business | ||
** Insurance | ** Insurance | ||
− | + | ** Org Chart | |
== Minutes== | == Minutes== | ||
=== Minutes and Agenda Approval === | === Minutes and Agenda Approval === | ||
+ | 6:0:0 | ||
=== Committee Reports === | === Committee Reports === | ||
Line 63: | Line 81: | ||
* MMT | * MMT | ||
− | + | ** Reach out to kevin to clarify numbers | |
+ | ** Working to compiling the orientation documentation and setting new meeting | ||
+ | ** Door Code removed! | ||
+ | ** Discussed process for you to unlock the door through a website | ||
+ | ** We haven’t heard from morgan for scholarships. Open position | ||
* General Ops | * General Ops | ||
− | + | ** Two open positions, going to try to merge positions into one | |
+ | *** One applicant | ||
+ | ** Working on accident report form | ||
+ | ** Ed to follow up with Andrew M - ACTION | ||
* DRC | * DRC | ||
+ | ** 5 currently open, 2 opened in the past week | ||
+ | ** David is the newest member of the DRC, stop talking to molly | ||
+ | ** Rotating Board Members | ||
+ | *** Paul next to rotate | ||
=== Officers === | === Officers === | ||
* PR | * PR | ||
+ | ** PR Team ready | ||
+ | *** Application going out this week | ||
+ | *** appoint on second board meeting | ||
+ | ** Mail chimp/WA | ||
+ | *** Using WA more instead to save some money | ||
* CTO | * CTO | ||
+ | ** Tech proposal proposed | ||
+ | ** Pex Increase? | ||
+ | *** $6,000 to go to SKy’s pex | ||
+ | *** increase minimum to 1k | ||
+ | ** CRM Migration | ||
+ | *** Due to lack of support, price increase, and lack of assistance | ||
+ | *** Rob, Max, Sky | ||
+ | |||
+ | * Treasurer | ||
+ | ** We have a PO Box - 18142 | ||
+ | *** One key to go to President, other with Treasurer | ||
+ | ** We have our articles of incorporation | ||
+ | ** Waivers still in the Safe | ||
+ | ** Port Waivers into an Excel | ||
+ | *** Can we validate the Excel against Wild Apricot | ||
+ | *** we pay on a cap, but can’t export it | ||
+ | *** On GenOps todo - Paul to Follow up ACTION | ||
+ | ** Cleaners | ||
+ | *** They aren’t getting the money - Where is it setup | ||
+ | *** ANDREW C TO HELP - ACTION | ||
− | |||
=== Financial Report === | === Financial Report === | ||
− | * '''Chase Checking:''' $ | + | * '''Chase Checking: $12,921.39''' $ |
− | * '''Chase Savings:''' $ | + | * '''Chase Savings: $134,136.72''' $ |
− | * '''PEX:''' $ | + | * '''PEX: $7,788.67''' $ |
− | * '''PayPal:''' $ | + | * '''PayPal: $7,427.77 ''' $ |
=== Membership Report === | === Membership Report === | ||
− | * '''Volunteer/board members:''' | + | * '''Volunteer/board members: 42''' |
− | * '''Volunteer with paid storage:''' | + | * '''Volunteer with paid storage: 9''' |
− | * '''Scholarship: | + | * '''Scholarship: 5’'' |
− | * '''Members with storage:''' | + | * '''Members with storage: 9''' |
− | * '''Members:''' | + | * '''Members: 429''' |
− | * '''Total:''' | + | * '''Total: 555''' |
− | * '''Quorum:''' | + | * '''Quorum: 56''' |
=== Mail === | === Mail === | ||
− | + | * IRS/IL | |
+ | ** $750 - to the accountant, state and our Lawyer with the state | ||
+ | * City Inspection | ||
+ | ** Violations | ||
+ | *** Fire Extinguishers | ||
+ | *** Woodshop | ||
+ | *** Dust | ||
+ | ** David to own and accompany - ACTION | ||
+ | |||
=== Old Business === | === Old Business === | ||
+ | * Strategic Planning - Max/Rob/Tanja/Ed/Aushra | ||
+ | ** Met Saturday - Long term vision - “What does PS1 look like in 2025 years” | ||
+ | ** Survey being sent | ||
+ | ** Town Hall | ||
+ | ** In person interviews | ||
+ | * Offsites - Molly | ||
+ | ** 1.5 hours offsite | ||
+ | ** Please read DRC recommendations | ||
+ | ** Molly to send out scheduling to figure out date | ||
+ | ** Invite DRC - 1/2 | ||
+ | * Volunteer Expectations Document - Paul | ||
+ | ** Needs PEX card info | ||
+ | ** Area hosts and Officers have expectation on the GDrive - Paul | ||
=== Previous Action Items === | === Previous Action Items === | ||
+ | * Streamline Authorization Signup Process - David & Paul | ||
+ | ** Canvas is kind of a pain for this | ||
+ | *** Sends a lot of emails, all accounts are getting this | ||
+ | ** Looking at wordpress to help with this | ||
+ | ** Canvas is needed to keep track of who is doing what | ||
+ | * Area Hosts - 2D Area | ||
+ | ** Close second Board meeting in march | ||
+ | ** Paul to Announce on GG | ||
=== New Business === | === New Business === | ||
+ | * Insurance - Molly | ||
+ | ** if we want to change our policy we can | ||
+ | ** Ryan wanted to know about first dollar coverage | ||
+ | ** We can reach out to David Kulawiak. | ||
+ | ** Questions need to be done this week | ||
+ | *** Email Molly if you have questions | ||
+ | * Vote - 3 New Prusa’s - Max | ||
+ | * Org Chart | ||
+ | * Address Book | ||
==== Missed New Business ==== | ==== Missed New Business ==== | ||
== Votes == | == Votes == | ||
+ | Minutes approval - 6:0:0 | ||
+ | Tech Team - 6:0:0 | ||
+ | State and IRS $750 - 6:0:0 | ||
+ | Woodshop Maintenance Team - 6:0:0 | ||
== Action Items == | == Action Items == | ||
+ | * Insurance emails to Molly this week | ||
+ | * On GenOps todo (digitize waivers | ||
+ | * Paul next rotatee DRC | ||
+ | * ANDREW C TO HELP with Cleaner issue | ||
+ | * David to own and accompany the inspector | ||
+ | * Volunteer doc | ||
+ | |||
+ | = Addition = | ||
+ | The board forgot to vote on a Woodshop maintenance team, so it was done quickly after the meeting but should be recorded that it was a 6:0:0 vote and has been added to the votes of this meeting. |
Latest revision as of 23:21, 22 February 2020
Board Meeting Minutes | ||
---|---|---|
<< Board Meeting Notes 2020-02-04 | 2020 Board Meetings | Board Meeting Notes 2020-03-03 >> |
Meeting Start:
Attendance
- Board Members
- Paul
- Molly
- David
- Max
- Tanja
- Rob
- Officers
- Carl
- Sky
- Other Members
- Joe
- James
- Jonny
- Andrew
Agenda
- Minutes and Agenda Approval
- Last meeting minutes = https://wiki.pumpingstationone.org/Board_Meeting_Notes_2020-02-04
- Consent Agenda
- Tech Team Approval
- IRS/IL Payment - $150 + (estimate: $600) = 750
- Committee Reports
- MMT
- General Ops
- DRC
- DRC 2019 review
- Officer Reports
- PR
- PR team announcement and deadline
- CTO
- Tech Proposal Approval
- Pex Increase
- Wild Apricot Price Increase/CRM
- Treasurer
- PO Box update
- Areas
- 3d Printers
- PR
- Read mail
- IRS & IL Letters
- Authorize Funds for this correction
- IRS & IL Letters
- Old business
- Strategic Planning - Max/Rob
- Offsites - Molly
- DRC
- New Revenue
- Volunteer Expectations Document - Paul
- Volunteer Auth Cap - 10%?
- status
- need to include PEX card agreement
- procedure for how to deal with people who misuse a PEX card
- Previous Action Items
- Streamline Authorization Signup Process - David & Paul
- Check if Genops knows about James’ expertise with cameras - Ed
- Door Code Disablement - Andrew C
- Area Host - 2D Area
- Job Description?
- New business
- Insurance
- Org Chart
Minutes
Minutes and Agenda Approval
6:0:0
Committee Reports
Reports from Committees
- MMT
- Reach out to kevin to clarify numbers
- Working to compiling the orientation documentation and setting new meeting
- Door Code removed!
- Discussed process for you to unlock the door through a website
- We haven’t heard from morgan for scholarships. Open position
- General Ops
- Two open positions, going to try to merge positions into one
- One applicant
- Working on accident report form
- Ed to follow up with Andrew M - ACTION
- Two open positions, going to try to merge positions into one
- DRC
- 5 currently open, 2 opened in the past week
- David is the newest member of the DRC, stop talking to molly
- Rotating Board Members
- Paul next to rotate
Officers
- PR
- PR Team ready
- Application going out this week
- appoint on second board meeting
- Mail chimp/WA
- Using WA more instead to save some money
- PR Team ready
- CTO
- Tech proposal proposed
- Pex Increase?
- $6,000 to go to SKy’s pex
- increase minimum to 1k
- CRM Migration
- Due to lack of support, price increase, and lack of assistance
- Rob, Max, Sky
- Treasurer
- We have a PO Box - 18142
- One key to go to President, other with Treasurer
- We have our articles of incorporation
- Waivers still in the Safe
- Port Waivers into an Excel
- Can we validate the Excel against Wild Apricot
- we pay on a cap, but can’t export it
- On GenOps todo - Paul to Follow up ACTION
- Cleaners
- They aren’t getting the money - Where is it setup
- ANDREW C TO HELP - ACTION
- We have a PO Box - 18142
Financial Report
- Chase Checking: $12,921.39 $
- Chase Savings: $134,136.72 $
- PEX: $7,788.67 $
- PayPal: $7,427.77 $
Membership Report
- Volunteer/board members: 42
- Volunteer with paid storage: 9
- 'Scholarship: 5’
- Members with storage: 9
- Members: 429
- Total: 555
- Quorum: 56
- IRS/IL
- $750 - to the accountant, state and our Lawyer with the state
- City Inspection
- Violations
- Fire Extinguishers
- Woodshop
- Dust
- David to own and accompany - ACTION
- Violations
Old Business
- Strategic Planning - Max/Rob/Tanja/Ed/Aushra
- Met Saturday - Long term vision - “What does PS1 look like in 2025 years”
- Survey being sent
- Town Hall
- In person interviews
- Offsites - Molly
- 1.5 hours offsite
- Please read DRC recommendations
- Molly to send out scheduling to figure out date
- Invite DRC - 1/2
- Volunteer Expectations Document - Paul
- Needs PEX card info
- Area hosts and Officers have expectation on the GDrive - Paul
Previous Action Items
- Streamline Authorization Signup Process - David & Paul
- Canvas is kind of a pain for this
- Sends a lot of emails, all accounts are getting this
- Looking at wordpress to help with this
- Canvas is needed to keep track of who is doing what
- Canvas is kind of a pain for this
- Area Hosts - 2D Area
- Close second Board meeting in march
- Paul to Announce on GG
New Business
- Insurance - Molly
- if we want to change our policy we can
- Ryan wanted to know about first dollar coverage
- We can reach out to David Kulawiak.
- Questions need to be done this week
- Email Molly if you have questions
- Vote - 3 New Prusa’s - Max
- Org Chart
- Address Book
Missed New Business
Votes
Minutes approval - 6:0:0 Tech Team - 6:0:0 State and IRS $750 - 6:0:0 Woodshop Maintenance Team - 6:0:0
Action Items
- Insurance emails to Molly this week
- On GenOps todo (digitize waivers
- Paul next rotatee DRC
- ANDREW C TO HELP with Cleaner issue
- David to own and accompany the inspector
- Volunteer doc
Addition
The board forgot to vote on a Woodshop maintenance team, so it was done quickly after the meeting but should be recorded that it was a 6:0:0 vote and has been added to the votes of this meeting.