Difference between revisions of "Board Meeting Notes 2016-04-19"
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== Attendance == | == Attendance == | ||
* Board Members | * Board Members | ||
− | ** | + | **Justin |
+ | ** Jennie | ||
+ | ** Lyn | ||
+ | ** Michael | ||
+ | ** Simon | ||
* Other Members | * Other Members | ||
− | ** | + | **D |
== Agenda == | == Agenda == | ||
* Check talk page for board meeting notes, see if any discussion on the agenda took place | * Check talk page for board meeting notes, see if any discussion on the agenda took place | ||
+ | ** talk page discussion on access control, 501c3 status, and ComEd lighting programs: [[Talk:Board_Meeting_Notes_2016-04-05]] | ||
* Consent Agenda | * Consent Agenda | ||
* Committee Reports | * Committee Reports | ||
+ | **Approve 2016-04-05 meeting minutes. | ||
* Read mail | * Read mail | ||
* Financial/membership report | * Financial/membership report | ||
Line 24: | Line 30: | ||
* Member leaving reason reports | * Member leaving reason reports | ||
* Check RT queue | * Check RT queue | ||
+ | **[[https://rt.pumpingstationone.org/Ticket/Display.html?id=4485 reimbursements for birthday party]] | ||
+ | **[[https://rt.pumpingstationone.org/Ticket/Display.html?id=4487 reimbursements part two]] | ||
+ | **[[https://rt.pumpingstationone.org/Ticket/Display.html?id=4501 Member point for Dave/TOOOL on 4/6]] | ||
+ | **[[https://rt.pumpingstationone.org/Ticket/Display.html?id=4509 PayPal Payments Pro]] | ||
+ | **[[https://rt.pumpingstationone.org/Ticket/Display.html?id=4511 request for anonymous email for inbound email for complaints]] | ||
+ | **[[https://rt.pumpingstationone.org/Ticket/Display.html?id=4528 Send a donation thank you letter]] | ||
+ | ** [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4533 3D Printer donation]] | ||
* New business | * New business | ||
+ | **Communicate expectations to area hosts and area volunteers. | ||
+ | **Business license | ||
* Old business | * Old business | ||
+ | ** Abbey, electrical billing | ||
** Old Todos | ** Old Todos | ||
*** Ray to order business cards | *** Ray to order business cards | ||
*** Brian will contact insurance company to get a quote to cover identified assets (~122K) | *** Brian will contact insurance company to get a quote to cover identified assets (~122K) | ||
− | ***Justin to ask lawyers for an opinion on ADA compliance | + | ***Justin to ask lawyers for an opinion on ADA compliance - DONE |
− | *** Justin will follow up on IRS letter with lawyer | + | *** Justin will follow up on IRS letter with lawyer - DONE |
*** Simon will hold onto Chase debit card until he sees Brian | *** Simon will hold onto Chase debit card until he sees Brian | ||
− | *** Michael handled the consent agenda items | + | *** Michael handled the consent agenda items - Done |
− | *** Michael to handle the member point requests (4482, 4480) | + | *** Michael to handle the member point requests (4482, 4480) - Done |
− | *** RT 4214 - Simon to handle | + | *** RT 4214 - Simon to handle - Done |
*** Dave will talk to Jonathan and Ron to get an update on their access control projects | *** Dave will talk to Jonathan and Ron to get an update on their access control projects | ||
*** Brian is working on upgrading / renegotiating our Paypal agreement | *** Brian is working on upgrading / renegotiating our Paypal agreement | ||
− | *** Lyn will post party receipts to RT for reimbursement | + | *** Lyn will post party receipts to RT for reimbursement - Done |
*** Michael to talk to Tony about the electric bill | *** Michael to talk to Tony about the electric bill | ||
Line 43: | Line 59: | ||
=== Discussion on previous minutes === | === Discussion on previous minutes === | ||
+ | * Discussion of entry access | ||
+ | * We should be okay on the 501c3 status letter from the IRS | ||
+ | * Lighting refit: Comed will pay for some lighting refits. | ||
+ | ** Michael talked to Comed, we're on the waiting list for their program when it starts back up. | ||
=== Consent Agenda === | === Consent Agenda === | ||
+ | * Previous minutes approved unanimously | ||
=== Committee Reports === | === Committee Reports === | ||
Reports from [[Committees]] | Reports from [[Committees]] | ||
+ | |||
+ | * Safety & fitness - nothing to report | ||
+ | * Space planning - did not meet last week | ||
+ | ** Following up about business license classification and who will do work/pay on the wall | ||
+ | ** Not heard back from lawyers yet about business classification | ||
+ | * Bylaws committee is looking at our bylaws and past notes from lawyers | ||
=== Mail === | === Mail === | ||
+ | * Check from ComEd refunding deposit | ||
+ | ** Simon will deposit check and let Brian know about the refund | ||
+ | |||
=== Financial Report === | === Financial Report === | ||
− | * '''Chase Checking:''' | + | * '''Chase Checking:''' $41,642.55 |
− | * '''Chase Savings:''' | + | * '''Chase Savings:''' $73,647.15 |
− | * '''PEX:''' | + | * '''PEX:''' $14,651.07 |
− | * '''PayPal:''' | + | * '''PayPal:''' $9,663.39 |
+ | |||
+ | ====Transactions==== | ||
+ | * Epilog repair | ||
+ | * Flying broomstick | ||
+ | * Gas | ||
+ | * Comcast | ||
+ | * Check with Ray re: Pex - | ||
+ | * Socks Co & Walmart for birthday party | ||
+ | * Menards & Restaurant Co | ||
+ | |||
=== Membership Report === | === Membership Report === | ||
− | * '''Starving Hackers:''' | + | * '''Starving Hackers:''' 282 |
− | * '''Full Members:''' | + | * '''Full Members:''' 113 |
− | * '''Total Members:''' | + | * '''Total Members:''' 395 |
− | * '''Quorum:''' | + | * '''Quorum:''' 38 |
=== Member Leaving Reason Reports === | === Member Leaving Reason Reports === | ||
+ | * Leaving for the summer, wasn't using the shop | ||
+ | * Moved to Hyde Park | ||
+ | * Personal / family reasons | ||
+ | * Out of country for awhile | ||
+ | |||
=== RT === | === RT === | ||
+ | *[[https://rt.pumpingstationone.org/Ticket/Display.html?id=4485 reimbursements for birthday party]] | ||
+ | *[[https://rt.pumpingstationone.org/Ticket/Display.html?id=4487 reimbursements part two]] | ||
+ | ** Email Brian about tickets 4485 & 4487 because they're not in the treasury queue yet | ||
+ | *Member points | ||
+ | **[[https://rt.pumpingstationone.org/Ticket/Display.html?id=4501 Member point for Dave/TOOOL on 4/6]] | ||
+ | ** [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4424 Member point for Jason]] | ||
+ | ** Both member point tickets pass unanimously | ||
+ | ** Michael to handle member point granting on 4501 and 4424 | ||
+ | |||
+ | *[[https://rt.pumpingstationone.org/Ticket/Display.html?id=4509 PayPal Payments Pro]] | ||
+ | ** Email Brian to make sure he saw this Paypal communication | ||
+ | |||
+ | *[[https://rt.pumpingstationone.org/Ticket/Display.html?id=4511 request for anonymous email for inbound email for complaints]] | ||
+ | * Mark as resolved | ||
+ | |||
+ | *[[https://rt.pumpingstationone.org/Ticket/Display.html?id=4528 Send a donation thank you letter]] | ||
+ | ** Justin to send donation thank you letter | ||
+ | *** [[https://docs.google.com/document/d/1hZlurd597s1OFFk-BC9bYGVClQSpA5AO0udUD_K-lyU/edit Template here]] | ||
+ | |||
+ | * [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4533 3D Printer donation]] | ||
+ | ** Andrew is handling | ||
=== New Business === | === New Business === | ||
+ | *Communicate expectations to area hosts and area volunteers. | ||
+ | |||
+ | ====Business license==== | ||
+ | * In process with lawyers | ||
+ | * Michael has done research: | ||
+ | ** Talked to Chicago Industrial Arts & Design, they don't have a business license, they say that's because they're a 501c3. There are also 501c3s that do have business licenses though | ||
+ | ** City offers to provide a consultant to learn more | ||
+ | *** Michael will follow up with city consultant about business license | ||
+ | ** Any business license has to conform to our zoning | ||
=== Old Business === | === Old Business === | ||
+ | * Abbey, electrical billing | ||
+ | ** Michael has been following up | ||
+ | ** How will we invoice and do followup statements? | ||
+ | *** These features are in quickbooks | ||
+ | *** Justin & Michael will create invoice for electrical billing | ||
+ | |||
+ | ===Old Todos=== | ||
+ | * Ray to order business cards | ||
+ | ** Simon to followup | ||
+ | * Brian will contact insurance company to get a quote to cover identified assets (~122K) | ||
+ | ** Simon followup | ||
+ | *Justin to ask lawyers for an opinion on ADA compliance - Done | ||
+ | ** Waiting to hear back | ||
+ | * Simon will hold onto Chase debit card until he sees Brian - Done | ||
+ | ** Put it in the cash box | ||
+ | * Michael to talk to Tony about the electric bill - Done | ||
+ | * Dave will talk to Jonathan and Ron to get an update on their access control projects | ||
+ | ** Screen is up, working on getting RFID | ||
+ | * Brian is working on upgrading / renegotiating our Paypal agreement | ||
+ | ** In progress, paypal | ||
+ | * Justin will follow up on IRS letter with lawyer - DONE | ||
+ | * Lyn will post party receipts to RT for reimbursement - DONE | ||
+ | * Michael handled the consent agenda items - DONE | ||
+ | * Michael to handle the member point requests (4482, 4480) - DONE | ||
+ | * RT 4214 - Simon to handle - DONE | ||
+ | |||
+ | === Volunteer positions? === | ||
+ | * None open at the moment, but ask the area hosts if they need more help | ||
== Votes == | == Votes == |
Latest revision as of 03:29, 23 April 2016
Board Meeting Minutes | ||
---|---|---|
<< Board Meeting Notes 2016-04-05 | 2016 Board Meetings | Board Meeting Notes 2016-05-03 >> |
Meeting Start:
Attendance
- Board Members
- Justin
- Jennie
- Lyn
- Michael
- Simon
- Other Members
- D
Agenda
- Check talk page for board meeting notes, see if any discussion on the agenda took place
- talk page discussion on access control, 501c3 status, and ComEd lighting programs: Talk:Board_Meeting_Notes_2016-04-05
- Consent Agenda
- Committee Reports
- Approve 2016-04-05 meeting minutes.
- Read mail
- Financial/membership report
- Review the PayPal and banking transactions
- Member leaving reason reports
- Check RT queue
- New business
- Communicate expectations to area hosts and area volunteers.
- Business license
- Old business
- Abbey, electrical billing
- Old Todos
- Ray to order business cards
- Brian will contact insurance company to get a quote to cover identified assets (~122K)
- Justin to ask lawyers for an opinion on ADA compliance - DONE
- Justin will follow up on IRS letter with lawyer - DONE
- Simon will hold onto Chase debit card until he sees Brian
- Michael handled the consent agenda items - Done
- Michael to handle the member point requests (4482, 4480) - Done
- RT 4214 - Simon to handle - Done
- Dave will talk to Jonathan and Ron to get an update on their access control projects
- Brian is working on upgrading / renegotiating our Paypal agreement
- Lyn will post party receipts to RT for reimbursement - Done
- Michael to talk to Tony about the electric bill
Minutes
Discussion on previous minutes
- Discussion of entry access
- We should be okay on the 501c3 status letter from the IRS
- Lighting refit: Comed will pay for some lighting refits.
- Michael talked to Comed, we're on the waiting list for their program when it starts back up.
Consent Agenda
- Previous minutes approved unanimously
Committee Reports
Reports from Committees
- Safety & fitness - nothing to report
- Space planning - did not meet last week
- Following up about business license classification and who will do work/pay on the wall
- Not heard back from lawyers yet about business classification
- Bylaws committee is looking at our bylaws and past notes from lawyers
- Check from ComEd refunding deposit
- Simon will deposit check and let Brian know about the refund
Financial Report
- Chase Checking: $41,642.55
- Chase Savings: $73,647.15
- PEX: $14,651.07
- PayPal: $9,663.39
Transactions
- Epilog repair
- Flying broomstick
- Gas
- Comcast
- Check with Ray re: Pex -
- Socks Co & Walmart for birthday party
- Menards & Restaurant Co
Membership Report
- Starving Hackers: 282
- Full Members: 113
- Total Members: 395
- Quorum: 38
Member Leaving Reason Reports
- Leaving for the summer, wasn't using the shop
- Moved to Hyde Park
- Personal / family reasons
- Out of country for awhile
RT
- [reimbursements for birthday party]
- [reimbursements part two]
- Email Brian about tickets 4485 & 4487 because they're not in the treasury queue yet
- Member points
- [Member point for Dave/TOOOL on 4/6]
- [Member point for Jason]
- Both member point tickets pass unanimously
- Michael to handle member point granting on 4501 and 4424
- [PayPal Payments Pro]
- Email Brian to make sure he saw this Paypal communication
- [request for anonymous email for inbound email for complaints]
- Mark as resolved
- [Send a donation thank you letter]
- Justin to send donation thank you letter
- [3D Printer donation]
- Andrew is handling
New Business
- Communicate expectations to area hosts and area volunteers.
Business license
- In process with lawyers
- Michael has done research:
- Talked to Chicago Industrial Arts & Design, they don't have a business license, they say that's because they're a 501c3. There are also 501c3s that do have business licenses though
- City offers to provide a consultant to learn more
- Michael will follow up with city consultant about business license
- Any business license has to conform to our zoning
Old Business
- Abbey, electrical billing
- Michael has been following up
- How will we invoice and do followup statements?
- These features are in quickbooks
- Justin & Michael will create invoice for electrical billing
Old Todos
- Ray to order business cards
- Simon to followup
- Brian will contact insurance company to get a quote to cover identified assets (~122K)
- Simon followup
- Justin to ask lawyers for an opinion on ADA compliance - Done
- Waiting to hear back
- Simon will hold onto Chase debit card until he sees Brian - Done
- Put it in the cash box
- Michael to talk to Tony about the electric bill - Done
- Dave will talk to Jonathan and Ron to get an update on their access control projects
- Screen is up, working on getting RFID
- Brian is working on upgrading / renegotiating our Paypal agreement
- In progress, paypal
- Justin will follow up on IRS letter with lawyer - DONE
- Lyn will post party receipts to RT for reimbursement - DONE
- Michael handled the consent agenda items - DONE
- Michael to handle the member point requests (4482, 4480) - DONE
- RT 4214 - Simon to handle - DONE
Volunteer positions?
- None open at the moment, but ask the area hosts if they need more help