Difference between revisions of "Board Meeting Notes 2017-01-03"
From Pumping Station One
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== Attendance == | == Attendance == | ||
* Board Members | * Board Members | ||
− | ** | + | ** Justin |
+ | ** Brian | ||
+ | ** Lyn | ||
+ | ** Jennie | ||
+ | ** Simon | ||
+ | ** Ray | ||
* Other Members | * Other Members | ||
− | ** | + | ** Andrew |
== Agenda == | == Agenda == | ||
Line 24: | Line 29: | ||
* Member leaving reason reports | * Member leaving reason reports | ||
* Check RT queue | * Check RT queue | ||
+ | ** [https://rt.pumpingstationone.org/Ticket/Display.html?id=5825 #5825] Ray Doeksen to reimburse money@ for $138.03 | ||
** [https://rt.pumpingstationone.org/Ticket/Display.html?id=5856 #5856] Burton requesting points for Ken (and spending authority/PEX, and an assistant) | ** [https://rt.pumpingstationone.org/Ticket/Display.html?id=5856 #5856] Burton requesting points for Ken (and spending authority/PEX, and an assistant) | ||
** [https://rt.pumpingstationone.org/Ticket/Display.html?id=5859 #5859] Trygve requesting point(s). | ** [https://rt.pumpingstationone.org/Ticket/Display.html?id=5859 #5859] Trygve requesting point(s). | ||
Line 34: | Line 40: | ||
*** Current map as of September 2016: [[https://wiki.pumpingstationone.org/File:Hosted_area_map_interim.jpg]] | *** Current map as of September 2016: [[https://wiki.pumpingstationone.org/File:Hosted_area_map_interim.jpg]] | ||
** Membership Audit followup | ** Membership Audit followup | ||
+ | ** Discussion of end of term feedback / retrospective | ||
+ | ** CNC volunteer authorizer inactive | ||
+ | ** | ||
* Old business | * Old business | ||
** Insurance, theft exclusion | ** Insurance, theft exclusion | ||
Line 40: | Line 49: | ||
=== Discussion on previous minutes === | === Discussion on previous minutes === | ||
+ | * N/A | ||
=== Consent Agenda === | === Consent Agenda === | ||
+ | * Previous meeting minutes approved | ||
=== Committee Reports === | === Committee Reports === | ||
Line 47: | Line 58: | ||
Reports from [[Committees]] | Reports from [[Committees]] | ||
+ | * Bylaws committee | ||
+ | ** Waiting on feedback from lawyers | ||
+ | |||
+ | * Buildout committee | ||
+ | ** Budget approval has expired | ||
+ | ** Vote to dissolve committee passes unanimously | ||
=== Mail === | === Mail === | ||
=== Financial Report === | === Financial Report === | ||
− | * '''Chase Checking:''' | + | * '''Chase Checking: $88,268.22''' |
− | * '''Chase Savings:''' | + | * '''Chase Savings: $35,671.54''' |
− | * '''PEX:''' | + | * '''PEX: $14,461.22''' |
− | * '''PayPal:''' | + | * '''PayPal: $17,233.00''' |
=== Membership Report === | === Membership Report === | ||
− | * '''Starving Hackers:''' | + | * '''Starving Hackers: 303''' |
− | * '''Full Members: | + | * '''Full Members: 129'' |
− | * '''Total Members:''' | + | * '''Total Members: 432''' |
− | * '''Quorum:''' | + | * '''Quorum: 43''' |
=== Review the PayPal and banking transactions === | === Review the PayPal and banking transactions === | ||
+ | * Reimbursed Ken for overpaying membership fees | ||
+ | * Reimbursements | ||
=== Member Leaving Reason Reports === | === Member Leaving Reason Reports === | ||
+ | * Not enough time, would like to have a single day membership | ||
+ | * Coming back soon | ||
+ | * Will be back after semester | ||
=== RT === | === RT === | ||
− | + | * [[https://rt.pumpingstationone.org/Ticket/Display.html?id=5887 | Request for reimbursement by Shellie]] Justin will write her a check | |
+ | * [https://rt.pumpingstationone.org/Ticket/Display.html?id=5825 #5825] Ray Doeksen to reimburse money@ for $138.03 | ||
+ | ** Ray will justify his expenses or present his receipts tonight. | ||
+ | * [https://rt.pumpingstationone.org/Ticket/Display.html?id=5856 #5856] Burton requesting points for Ken (and spending authority/PEX, and an assistant) | ||
+ | ** Requests we a) recognize Ken's work with member points, b) Pex card, c) volunteer work | ||
+ | ** If we were to give him a pex card, it would have to be under another area host, or we'd need a vote to devote some budget to his card | ||
+ | ** The kind of electrical work that he's been doing was under buildout, in general it would likely go under general area budget | ||
+ | ** Let's gather the information about what kind of budget he might need, aim to have a board vote to create the position | ||
+ | ** Jennie will reach out to Ken and respond to Burton | ||
+ | * [https://rt.pumpingstationone.org/Ticket/Display.html?id=5859 #5859] Trygve requesting point(s). | ||
+ | ** Trygve granted two points by unanimous votes | ||
+ | * [https://rt.pumpingstationone.org/Ticket/Display.html?id=5874 #5874] Andrew requesting discussion on security cameras. | ||
+ | ** What's the status of the security cameras? | ||
+ | ** We don't have a current policy about cameras in general | ||
+ | ** Our current insurance policy does not cover against theft (though the board is working on that) | ||
+ | ** Andrew will install | ||
=== New Business === | === New Business === | ||
+ | * Disposed of printer issue. | ||
+ | ** Should this be referred to the formal process (board plus one) | ||
+ | ** Should we issue a statement addressing this? | ||
+ | ** In process of moving CNC area, people thought the printer was broken and so put it out in the alley | ||
+ | ** Area host (Andrew) frustration is that people did not come forward to say that they had moved the printer | ||
+ | ** Andrew is still investigating, but his sense is that while motivations are unclear, the printer was not tossed maliciously. | ||
+ | ** Regardless, the situation is frustrating. | ||
+ | ** Printer also did not have an equipment label, though this doesn't excuse the action | ||
+ | ** Board will let Andrew finish investigating | ||
+ | * Update hosted areas. Proposed map https://drive.google.com/a/pumpingstationone.org/file/d/0BxCkhnR2ZsJHaW9JUnVMUEpFSEU/view?usp=sharing | ||
+ | ** Current map as of September 2016: [[https://wiki.pumpingstationone.org/File:Hosted_area_map_interim.jpg]] | ||
+ | *** Change would remove the tool cage area | ||
+ | *** Proposed map doesn't include moved location of small metals, but does include the new woodshop location | ||
+ | *** Let's vote at the next meeting on a map with the new small metals location included | ||
+ | * Membership Audit followup | ||
+ | * Discussion of end of term feedback / retrospective | ||
+ | ** Simon will send out survey info | ||
+ | * CNC volunteer authorizer | ||
=== Old Business === | === Old Business === | ||
+ | * Insurance, theft exclusion | ||
+ | ** Justin will follow up | ||
== Votes == | == Votes == |
Latest revision as of 16:53, 5 January 2017
Board Meeting Minutes | ||
---|---|---|
<< Board Meeting Notes 2016-12-20 | 2017 Board Meetings | Board Meeting Notes 2017-01-17 >> |
Meeting Start:
Attendance
- Board Members
- Justin
- Brian
- Lyn
- Jennie
- Simon
- Ray
- Other Members
- Andrew
Agenda
- Check talk page for board meeting notes, see if any discussion on the agenda took place
- Consent Agenda
- Committee Reports
- Read mail
- Financial/membership report
- Review the PayPal and banking transactions
- Member leaving reason reports
- Check RT queue
- New business
- Disposed of printer issue.
- Should this be referred to the formal process (board plus one)
- Should we issue a statement addressing this?
- Update hosted areas. Proposed map https://drive.google.com/a/pumpingstationone.org/file/d/0BxCkhnR2ZsJHaW9JUnVMUEpFSEU/view?usp=sharing
- Current map as of September 2016: [[1]]
- Membership Audit followup
- Discussion of end of term feedback / retrospective
- CNC volunteer authorizer inactive
- Disposed of printer issue.
- Old business
- Insurance, theft exclusion
Minutes
Discussion on previous minutes
- N/A
Consent Agenda
- Previous meeting minutes approved
Committee Reports
Reports from Committees
- Bylaws committee
- Waiting on feedback from lawyers
- Buildout committee
- Budget approval has expired
- Vote to dissolve committee passes unanimously
Financial Report
- Chase Checking: $88,268.22
- Chase Savings: $35,671.54
- PEX: $14,461.22
- PayPal: $17,233.00
Membership Report
- Starving Hackers: 303
- 'Full Members: 129
- Total Members: 432
- Quorum: 43
Review the PayPal and banking transactions
- Reimbursed Ken for overpaying membership fees
- Reimbursements
Member Leaving Reason Reports
- Not enough time, would like to have a single day membership
- Coming back soon
- Will be back after semester
RT
- [| Request for reimbursement by Shellie] Justin will write her a check
- #5825 Ray Doeksen to reimburse money@ for $138.03
- Ray will justify his expenses or present his receipts tonight.
- #5856 Burton requesting points for Ken (and spending authority/PEX, and an assistant)
- Requests we a) recognize Ken's work with member points, b) Pex card, c) volunteer work
- If we were to give him a pex card, it would have to be under another area host, or we'd need a vote to devote some budget to his card
- The kind of electrical work that he's been doing was under buildout, in general it would likely go under general area budget
- Let's gather the information about what kind of budget he might need, aim to have a board vote to create the position
- Jennie will reach out to Ken and respond to Burton
- #5859 Trygve requesting point(s).
- Trygve granted two points by unanimous votes
- #5874 Andrew requesting discussion on security cameras.
- What's the status of the security cameras?
- We don't have a current policy about cameras in general
- Our current insurance policy does not cover against theft (though the board is working on that)
- Andrew will install
New Business
- Disposed of printer issue.
- Should this be referred to the formal process (board plus one)
- Should we issue a statement addressing this?
- In process of moving CNC area, people thought the printer was broken and so put it out in the alley
- Area host (Andrew) frustration is that people did not come forward to say that they had moved the printer
- Andrew is still investigating, but his sense is that while motivations are unclear, the printer was not tossed maliciously.
- Regardless, the situation is frustrating.
- Printer also did not have an equipment label, though this doesn't excuse the action
- Board will let Andrew finish investigating
- Update hosted areas. Proposed map https://drive.google.com/a/pumpingstationone.org/file/d/0BxCkhnR2ZsJHaW9JUnVMUEpFSEU/view?usp=sharing
- Current map as of September 2016: [[2]]
- Change would remove the tool cage area
- Proposed map doesn't include moved location of small metals, but does include the new woodshop location
- Let's vote at the next meeting on a map with the new small metals location included
- Current map as of September 2016: [[2]]
- Membership Audit followup
- Discussion of end of term feedback / retrospective
- Simon will send out survey info
- CNC volunteer authorizer
Old Business
- Insurance, theft exclusion
- Justin will follow up