Difference between revisions of "Board Meeting Notes 2016-03-01"
Jump to navigation
Jump to search
Mail
m (→RT) |
|||
Line 76: | Line 76: | ||
=== RT === | === RT === | ||
− | * [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4317]] Simon to let them know we haven't seen it. | + | * [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4317 RT4317]] Simon to let them know we haven't seen it. |
− | * [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4350]] Jennie to refer to Ray | + | * [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4350 RT4350]] Jennie to refer to Ray |
* Simon to let Brian know about Treasury tickets for when he's recovered | * Simon to let Brian know about Treasury tickets for when he's recovered | ||
− | ** [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4354 | + | ** [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4354 RT4354]] - request to redeem a member point - |
− | ** [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4336 | + | ** [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4336 RT4336]] - We need to refund JP $40 (one month) for volunteer authorization |
Line 101: | Line 101: | ||
** | ** | ||
** One point per welder authorization is $30 apiece | ** One point per welder authorization is $30 apiece | ||
− | Using welder authorization as an example, do we want to be | + | Using welder authorization as an example, do we want to be |
− | |||
=== New Business === | === New Business === |
Revision as of 05:47, 3 March 2016
Board Meeting Minutes | ||
---|---|---|
<< Board Meeting Notes 2016-02-16 | 2016 Board Meetings | Board Meeting Notes 2016-03-15 >> |
Meeting Start:
Attendance
- Board Members
- Jennie
- Lyn
- Michael
- Ray
- Simon
- Other Members
- Andrew Camardella
Agenda
- Check talk page for board meeting notes, see if any discussion on the agenda took place
- Consent Agenda
- Committee Reports
- Read mail
- Financial/membership report
- Review the PayPal and banking transactions
- Member leaving reason reports
- Check RT queue
- New business
- Discuss expediting getting a lease signed.
- New Member / Onboarding / Welcome Committee
- Old business
Minutes
Discussion on previous minutes
Consent Agenda
- Previous minutes approved unanimously
Committee Reports
Reports from Committees
- Safety committee - waiting for a lease
- Some fire extinguishers still need to go up, Ray would like some advice from the safety committee, he'll followup.
- Space-planning committee
- Dan gave a plot of survey with outline of detail
- Tony thought Brian might now where the plans for the building are.
- There is an svg drawing of the blueprints for the building on the wiki somewhere
- Figuring out space for different desires from the survey
- Bylaw committee
- Lyn has five people for the committee, hopefully formed by next meeting
- One piece power racing
Financial Report
- Chase Checking: $39,676.18
- Chase Savings: $73,644.66
- PEX: $2,872.12
- PayPal: $5,513.35
Membership Report
- Starving Hackers: 274
- Full Members: 113
- Total Members: 387
- Quorum: 38
Member Leaving Reason Reports
- In Justin's email, check in next meeting
RT
- Simon to let Brian know about Treasury tickets for when he's recovered
- Simon to look into Flying Broomstick payment and communicate with Justin and Brian to get Flying Broomstick paid
Member Points
- [4323] Dave requesting a member point - passes unanimously
- [[1]] Lyn requests member points - passes unanimously with one abstain
- 4315 Ray requests member points - passes unanimously with one abstain
- Michael to handle member point tickets
[[2]]
- General discussion of member points & Things_that_get_Member_Points
- One point per welder authorization is $30 apiece
Using welder authorization as an example, do we want to be
New Business
- Double rent
- Simon to send Justin a note about canceling the ACH for next month
Expediting getting a lease signed
- Justin & Dan need to get together to sign a lease
- Report from Eric Beauchamp is that the negotiation is mostly done
- Michael to ask Eric to push Dan to sign a lease
- Ray is a backup to talk to Dan
New member onboarding
- Revise welcome materials & orientation
- Refer to the Orientation_Program_Policy_Vote
- Ray is working on revising welcome materials
- Ease authorization and getting people working sooner
- Recruiting & growth
- New member mentors
Old Business
Todos from last meeting
- Jennie, Dave will send business card info to Ray - Jennie did
- Ray will send pdfs of cards
- Jennie to follow up with area hosts and collect keys to donation boxes -
- Ron has a key still
- Simon gave Anna's key to Jennie
- Justin will write response to IRS - DONE
- Justin to pay Flying Broomstick - [ticket 4291]
- Justin will introduce Michael to insurance agent
- Michael will investigate getting coverage for volunteer liability and look into options - DONE
- Michael talked to Paul ---via email---Mskilton (talk) 22:48, 1 March 2016 (CST)
- Volunteers are covered, with the exception of if a volunteer harms another volunteer ---my current understanding,will continue review---Mskilton (talk) 22:48, 1 March 2016 (CST)
- Federal law that protects volunteers cuts off at $500, but our insurance covers people if they are volunteers or employees
- Michael
- Michael suggests having agreements in writing with volunteers to let them know
- Michael will look into templates
- Dave will handle member point tickets (trygve/4294, Ray/4242, Simon/ - DONE
- Lyn will lead the search for a committee chair for bylaw committee - DONE
- Simon will start email thread about welcome committee - nope
- Simon to add a downgrade email template - DONE
- (unowned) - Take Sam Reicks name off his shelf - DONE by Lyn